Summits, Conferences and Meetups workgroup - 2020-02-04

I'll be there, I'll open a pad, for minutes

I don't think there's anything on the agenda

I'd be curious to know if we can already get in touch with froscon people or if it's too early

pep.: I think they are going to do a call for devrooms

and maybe try to reach people in the community to tell them to start preparing talks :p

I mean froscon is more than 7 month away

I'm all for starting early. But it is a bit too early

well I don't have much experience with any of that so I'm a bit cautious :p

but yeah it's only a track it's not like we were organising the whole conf

Yeah I understand that. But I'd be weird reaching out *before* they actually call for devrooms

And they usually aren't doing that last minute

So it'll be fine to just wait I reckon

I'd to add this to the agenda: * content, content, content: basically, sprints are just hugely awesome, but we don't spread the word => I would suggest to at least publish a report afterwards (doesn't have to be immediate), the ideal would be to announce it beforehand and do a live coverage * I drafted a presentation for booths, that loops (but unfortunately, it's 4+MB so too large for MUCs), that I will send to you all: it's a 20 min work, only screenshots, so honestly not good, but a basis for discussion for a later such booth-looping-presentation

Pep has written awesome blog posts for every single sprint

some events are lacking

Last sprint we even produced a video. Which took four people and several takes

it's awesome, did I cover it in the newsletter?

but we'll discuss all this during our meeting: my point is the before+during

I agree content is good. No argument there. But the existing awesome work (primarily by pep) also needs to be acknowledged

acknowledged, congrats, thx

third point in agenda: hex stickers this year, it has been a hit http://hexb.in/ https://github.com/terinjokes/StickersStandard/wiki/Vendors

for our meeting: https://mensuel.framapad.org/p/9etk-scam-2020-02-04-ytcdbzoctm

fwiw: did we have enough stickers/swag at the FOSDEM booth?

I think so

I left in the middle of the afternoon on Sunday

I think we possibly ran out of XMPP stickers right towards the end of Sunday

People did some last-minute grabs as usual

ConverseJS stickers went quite early

I left the leaflet stands with all the other XSF stuff - consider them donated (and it would be nice to have other leaflets next year)

Yeah, I promise myself to generate some every year... 🙂

Thanks!

Apart from Snikket I also had on my list a "What is XMPP/Why XMPP?" overview leaflet that I wanted to produce, but I didn't get the time

I'll try and work on that

It would be good to maybe maintain that one collectively as the XSF, and update/reprint as necessary each year

yeah - we've talked about that previously. I think we've even started a 'repository' of sorts in the wiki

but that can use additional love.

We have used a template made by a benevolant soul (not SouL, obligatory hl), for the Capitole du Libre in Toulouse, and we've used some of that at POSS as well

haha

bing

Scam meeting time - Would someone else chair please?

pep. daniel ?

!

(apologies for lurking - I need to finish things while we meet)

https://mensuel.framapad.org/p/9etk-scam-2020-02-04-ytcdbzoctm

https://trello.com/b/xIiBUwGh/summits-conferences-and-meetups

I'm on my phone, not sure I can chair. let me see his much battery my laptop has left

yeah should be enough, one sec

!

Thanks Nÿco

Ok no up-to-date item in the trello board. What was proposed this morning?

SCAM-team meeting minutes 2020-02-04 Agenda: Events to be covered before (announce, promotion), during (live), after (report, minutes) Looping presentations for booths/stands Hex stickers: https://github.com/terinjokes/StickersStandard + https://sticker.how/ "What is XMPP/Why XMPP?" leaflet

com8 resigned, right? we should get him off of https://xmpp.org/about/xsf/scam-team and possibly bring it up as an AOB for the next Board meeting.

- Call for content - Propose leaflets

Ok let's start then

1. Call for content

so we have SCAM content, great I love it it works, in a sense that people react quite positively and massively to it

awesome, congrats, and big thanks

I want to focus this time on the before and the during the event

I've seen indeed no coverage whatsoever during FOSDEM. You did send a tweet/toot before and that's nice

announcing properly beforehand as well as in live would be great

But compared to Matrix we're amateurs :p ✏

New Vector is a company

I know..

no, I couldn't tweet live, because my laptop was used for display on the booth

That probably rejoins the idea of getting a community manager/marketing person?

definitely

Individual members did make a considerable amount of postings - but we should've done that through the official accounts, yess.

that means we spend money on such a person

Maybe something to discuss together with commteam?

but wait, we can do that ourselves, without a community manager

all items today are to be discussed with the CommTeam... so

Can we do a small "marketing" campain towards our own community?

> Individual members did make a considerable amount of postings - but we should've done that through the official accounts, yess. I beg to differ: there is an effort, but it is clearly largely insufficient

might be as simple as start finding an easy way to not forget this / enabling people?

Saying "hey we're looking for content"

> Can we do a small "marketing" campain towards our own community? Why? What for?

> might be as simple as start finding an easy way to not forget this / enabling people? what does that mean?

content is a question of discipline, commitment, not inspiration or motivation

habits, human automation, routine

Nÿco, not everybody has the same opinion on this :P

the bare minimum for each content is acceptable: done is better than perfect

> Nÿco, not everybody has the same opinion on this :P on what?

I've got a bunch of draft for my blog that are not finished because there's lots of things I don't know how to phrase, or my ideas are not yet clear on the subject, etc.

The "reports" I do for sprints are arguably a different type of article

> I've got a bunch of draft for my blog that are not finished because there's lots of things I don't know how to phrase, or my ideas are not yet clear on the subject, etc. give me that, I can help opening up help, because feedback, etc.

> The "reports" I do for sprints are arguably a different type of article an article is an article: content

Yes and no. Some articles are here to say "here's what we did", some others are here to say "here's a piece of opinion (that's possibly controversial)", articles can also be an intersection of both

But yes in any case I do want to encourage people writing

yes, so what?

that was my point: encourage

so we agree

Can we work to somewhat of a action point or conclusion for this agenda item? I fear we're otherwise just going to be talking in circles.

sure

what do we want/need to happen?

announcing events

live tweet

We want to encourage people to publish, right?

that's what I propose

Nÿco, ah only this?

I mean, "only"

>We want to encourage people to publish, right? yes > that was my point: encourage

> Nÿco, ah only this? > I mean, "only" yes, start with what we have, iterate, improve, learn

Okay - so let's work with comm team and iteam to get relevant people access to the relevant social media accounts, if they don't have it yet?

and: remind people before each major event.

live tweets, can even be scheduled beforehand

(I could have easily included it in the many pictures)

> Okay - so let's work with comm team and iteam to get relevant people access to the relevant social media accounts, if they don't have it yet? what for?

Maybe we can also ask for people to poke SCAM/commteam when they go to events

yes, announcing

Should something just be published on the wiki? Or maybe we should write some article about it ourselves?

just announcing is cool if it is done before the newsletter goes out is even better, but more difficult

I'd otherwise would prefer commteam to take the lead in this though.

> Should something just be published on the wiki? wiki or not, a community planning can help, like agendadulibre in France > Or maybe we should write some article about it ourselves?

yes, short can do

> I'd otherwise would prefer commteam to take the lead in this though. no

an event is an event

the organisers know, and do

To me this comes back to commteam and SCAM should be the same, but I won't open this can right now

Anyway.. action points?

For us now

how do we encourage?

I'd say: tweet, and make a blog post, and tweet... and huh... tweet!

What I was asking above. Write a set of guidelines on the wiki / article on the website ?

tweet etc.

> What I was asking above. Write a set of guidelines on the wiki / article on the website ? like this? https://wiki.xmpp.org/web/Basic_communication_guide_for_XMPP_techies

please modify as you see fit

Ok, so .. a blog article then on the website that we can tweet about? ✏

side note: I agree we should join forces between SCAM and comm, because why silo? we have not reach any critical mass so that segmentation becomes important

> Ok, so .. a blog article then on the website that we can tweet about? yeah, the problem is: the XSF members just don't retweet (maybe most just don't have an account)

but... star, lead by example

start*

Anybody to write this article? I'm not sure I can commit to this, or not just now

yeah, that

I'll do it

Ok. I can help/review etc. if necessary

2. COM8

A quick one

I pu an item in the commteam board: https://trello.com/b/dkhCQCOE/commteam

I've added an item to the board agenda

Nÿco, thanks

> Ok. I can help/review etc. if necessary thx a lot give me your articles as well, this will definitely help

He asked to resign from SCAM because he doesn't have much time to invest and so he preferred to be removed

let's get him from the website, and inform board.

Don't think we need to do anything else?

I don't think so.

Side-note, shouldn't removal of members be a team thing?

thank him for hisinvolvment

Yes indeed

Sad to see him go, but I appreciate pulling out explicitly if you feel you're not available to contribute.

3. Leaflets for events

yep: in LinuxFr.org, we discuss, ask if they wanna leave or stay, or leave and come back later

Matt expressed something about it

We didn't have anything for FOSDEM indeed. We might have been able to reuse what we had in Toulouse / POSS (that was in French but the original is english)

The thing is that obviously it's not neutral. And tbh nowadays I might want to prefer advertising a product line, if that's solutions we want to advertize..

I think that there's room for both

don't forget: https://mensuel.framapad.org/p/9etk-scam-2020-02-04-ytcdbzoctm

Or otherwise we have a "What is XMPP? What to do with it?" And .. something something not really helpful

I actually think that that could be useful - especially if combined with product line flyers/folders.

oops, laptop battery is going down.

I think half of the website could by copy/pasted in a flyer, to be honest.

Wait: Who's performing the "COM8 resignation" task?

I am

but it's a matter of finding someone that wants to spend the time.

I put it already for board

potential flyer: https://xmpp.org/about/myths.html

potential flyer: https://xmpp.org/about/technology-overview.html

potential flyer: https://xmpp.org/about/faq.html

excellent start

maybe leaflets, not flyers

yeah ok that can be used as flyers indeed

but could be largely copy/paste.

or that

we've all (re)introduced XMPP to many people this week-end: we're all able to create a draft text

(well I got reintroduced to my toilet, but I get what you mean 🙂 )

> but it's a matter of finding someone that wants to spend the time. I'll draft it as it hurts me since... ages we NEEEED that!

should we try to focus on that for a particular conference?

"No offence, but XMPP is on its way out"

MattJ: :D

but warning: I am not a designer

yes of course

Nÿco: yeah neither am I

nyco: let me talk to a designer that I know

maybe he wants to do it

> nyco: let me talk to a designer that I know thanks

no promises though

> maybe he wants to do it but we still make the text, right?

I have two designers in mind as well

I'll for starters just ask him to grab stuff from the website.

ah

let's start easy. 🙂

that way?

we can always make it more complex, right?

the website content will be overwhelming for anyone new

that start is already too complex and exhaustive

Guus: Can we assign this to you? slow progress is probably fine for this? next big-ish conference we're trying to reach with Daniel is froscon

the elevator pitch that we all had this weekend is a better way to start, imho

Nyco: I think https://xmpp.org/about/faq.html would be very accessibel to most people, to be honest?

that's August

Nyco: I am all for creating _more_ content!

you don't introduce something by a FAQ, right?

don't let me going the easy route stop you 🙂

pep. sure

Nÿco I don't want to spend the time to come up with new content. I won't stop anyone from doing that, but I figure that we could at the very least start re-using the content that we already have.

understood you

if that gives us folders or leaflets or whatever, we already have more than we have now (which is: nothing)

if we can easily improve on that, all the better.

but that's TL;DR

do I see a resolution here? :)

“Perfection is achieved, not when there is nothing more to add, but when there is nothing left to take away.” ― Antoine de Saint-Exupéry, Airman's Odyssey

Do you want me to put time in generating flyers from the website content or not? I frankly don't want to spend more time right now.

ok, do it :)

Guus: that's what I understood yeah

ok, will reach out and report back later.

thanks

ok I guess we're good?

no?

5. AOB?

https://mensuel.framapad.org/p/9etk-scam-2020-02-04-ytcdbzoctm

Looping presentations for booths/stands

Hex stickers: https://github.com/terinjokes/StickersStandard + https://sticker.how/

Ah I didn't see these items.

Can you detail?

I thought we'd leave froscon stuff for later

Looping presentations for booths/stands that's a presentation that looping, that we display on stands at events this catches visitor eyes (or not), make him stay and ask questions and interact (or leave)

I drafted something, but it did not perform: websites screenshots

Looping presentations: awesome idea.

we could re-use the leaflet text and design here for consistency and homogeneity

ok just for the form, 6. Looping presentation

(could be in a presentation software or a video, btw)

I can _try_ if the designer that I had in mind can do all that in one go?

excellent!

unsure if he's into doing multi-media type of things. ✏

leaflets might be different right? possibly more text? but yes please do go ahead

Yeah, I agree, but when he's consuming the content... maybe he can do it at the same time?

if he/she can do graphics for print, then computer graphics is ok as well? we put all ourselves in LibreOffice or VLC

I really don't know much about these processes.

?

Nÿco: I don't understand the bit about libreoffice or VLC sorry

presentation or video > (could be in a presentation software or a video, btw)

right ok

whatever the computer on the stand can do

and size/weight of the result

yeah whichever would work I guess. I don't want to bikeshed the format just now :p

warning on physical size/dimensions: probably an A4 format on paper, that we fold in three probably a 12, 13, 14, 15 inches display for the looping content

a designer knows better

hmm, I have to run away. (it's already 45mn into the meeting)

ok, thx bye

we have an action for this point right?

where should I sen the minutes? members@ ?

yes: https://mensuel.framapad.org/p/9etk-scam-2020-02-04-ytcdbzoctm

members + scam yeah

date of next?

if you want to address the last point I'll leave that to you otherwise we can close

next month first Tuesday

oh I won't be available.

added: https://trello.com/c/WyC77x7I/13-designer-for-leaflet-and-looping-presentation-video

unless we move the hour a bit later ✏

5 or 6pm should do, otherwise I can skip. will give feedback on the list

that's March 3rd fwiw

added: https://trello.com/c/jLamYb3l/14-thank-and-remove-com8-from-scam

ok let's leave the datetimr as is.

Nÿco: thanks for the minutes

Closing nao.

(thanks all)

thx

Sorry, had to drop out for a bit. Thanks guys!

no pb

minutes sent

am I in the scam mailing list?

yes I am (nice talking to myself)

Nÿco: if you can, put the stickers idea on the agenda for next time? and start a discussion in the scam list?

as long as you don't argue with yourself... 😉

in general I think we shouldn't be addressing stuff over just 30-45mn a month but more over time :p

> Nÿco: if you can, put the stickers idea on the agenda for next time? and start a discussion in the scam list? that was already on the agenda: on this chat and on the pad I've added it to the board

> in general I think we shouldn't be addressing stuff over just 30-45mn a month but more over time :p a meeting is a moment of sharing, not actually working/productivity (well, this kind) so some tasks have to be advanced outside the time of those meetings

my thoughts regarding this are: taking time together is actually costly (finding a common timeslot etc.) and I'd better spend it trying to revolve potential conflicts or if really necessary. I find it easier to take 5mn here and there to write stuff, or develop ideas, on list. We can get ideas to develop on list until we reach consensus or clear pain points develop

sync is great

but not always possible. also we don't have any "decision process" here, not that it's really needed for now but some things like budget might require that. and for this it'd be nice not to exclude people who cannot make it for meetings :p

that's how current board works..

not always

decision process may be rough consensus of the participants, like we do largely in this community that kind of works

It's short and needs examples

I have some on my laptop already :p

> that's how current board works.. I disagree strongly, but don't have the time to elaborate

board only requires a majority of the quorum to pass things.

that's 2

and it's easy to miss a meeting and not be heard