XSF Discussion - 2010-09-07

meeting is now or in an hour?

it was supposed to be now

stpeter, you there?

I guess we're still missing Will?

hi

lag test

pong

sorry

hi

jack, stpeter: are you available?

I'm here

aha

:)

I didn't realize I was here

just got back from an early lunch

no meeting in my calendar

etc. :)

so wanna have that meeting or not?

+1 from me

I'm game

what does that meea

mean?

he's up for it :)

+1

+1 here

so I guess just Will is missing...

ok

http://typewith.me/dU7MWvDIav

Agenda: - New Website? - Sponsors? - Roadmap update? - GSoC? - Elections? Sidenote: - Fix Calendar.

wanna add/remove an item?

Mini Summits

how's the new website being received so far?

Will can answer?

seems good, but I don't have real feedback

yeah, after some first issues, I guess it's working quite well

the next step is just to grow the content

maintain would be a priority

e.g. I noticed that http://xmpp.org/about-xmpp/history/ is a bit stale :)

yeah ...

was there any progress with getting the editorial team on board?

do we have a page of which pages need the most work?

then maybe we can get some people to work on them

I don't think there is one at the moment, but I'm sure we can get a list together

the CommTeam is quite asleep

maybe mostly because of me

ok, maybe send round a mail on the members list to have a few people give feedback on what content needs updating

yes

and then let the CommTeam to get cracking on that?

sure

I don't think 'let' is the right attitude, we may better 'animate' it, r something similar

I have a short list of issues I've discovered

ok...

maybe a Wiki page?

ah, please e-mail them to Will, or to the list?

Wiki for tracking?

yeah

list of all pages that are outdated, need fixing

that way we can keep track of what's done and what isn't

easier than thousands of E-mails

with duplicates

true

(we have the JIRA instance)

why not

all the members have write acess to the wiki

as they applied through it

let's update http://wiki.xmpp.org/web/CommTeam while we're at it, too

ok then

on sponsorship front, do we have any new ones? I'm pretty sure Collecta is going to kick in some

http://wiki.xmpp.org/web/SiteIssues

I need to follow up with ISOC

I contacted Voxeo

haven't heard back from them

I saw that thread. hopefully something will come of that

I know a few folks at Voxeo

nor from Nokia

what about setting up an E-mail adress sponsors@xmpp.org ?

afair that was mentioned somewhere

for what purpose?

communications to sponsors

just an alias to send out updates?

and receive replies

what if recepients change?

and that

i.e. sponsors@ can always point to the existing board

ok. makes sense

why not just use board

?

because it's a mailinglist

and?

we had a sponsors@xmpp.org list for communication with and among sponsors, but we never really used it

only members of it can post to it

we can reconfigure that?

I wouldn't go for a mailinglist

because we also want to send out invoices through that I guess

I would, but ok

and payment details

they can originate from any e-mail addresse?

hmm

it's not as easy to keep track for the other company

we just need better contact information for each sponsoring company

a single contact adress / reply-to address

e.g., responsible individual, phone number, etc.

ok

my point was against the multipicity of contact points

but ok, let's write that in the minutes

multiplicity at each sponsor, or multiplicity from the XSF side?

XSF side

(separated the agenda from the minutes)

ah

well

and having an official contact address makes it look a lot less like Spam :)

different people have different contacts, so it's OK to have multiple contacts, but perhaps we should all cc a common alias like sponsors@

yeah

and I would even say send from that alias

+1 on sending from the alias

It just makes us look a lot less like we're trying to scam peopel

*people

hmm

otherwise, it might look a bit like the "You're great uncle in Zimbabwe died, please send many munies here."

well, if you have a personal contact at Voxeo or ISOC or whatever, then I say use that contact for communication to establish the relationship -- but we can send "invoices" and reminders from sponsors@xmpp.org -- is that what you're suggesting?

yes

ok

+1 then

and on top of that ... for companies like Nokia

want to PGP-sign?

where you get redirected to other departments etc.

I mean, personal contacts are personal contacts

but for any other companies

sponsors@xmpp.org just looks a lot more legit.

yep

now we'll need to figure out how to make that happen

right

I guess incomming is alias to the board members

and outgoing, we need an SMTP account on the mail server?

or even an IMAP inbox?

well

possible

I'm not a mail guru :)

we can write our requirements for the infra department to implement? ;-)

:D

for editor@xmpp.org, mail is sent by scripts and received via an alias that goes only to me but could go to others, too

they'll be glad :D

but yeah, I guess we will find some way

ok

next agenda item?

or still sponsors?

well, I guess in regards to sponsors ...

let's try to get some :)

next item would be: "Roadmap update?"

ah, good point! ;-)

so yeah, I'd say next item?

http://xmpp.org/about-xmpp/xsf/xsf-roadmap/

?

last meeting notes:

- Roadmap update Need to discuss with everyone (Board, Council, members, community) Set broader technical priorities These can be presented to sponsors, too

ok, so maybe once we have some sponsors on board

maybe we need to increase the importance/emergency of spam fighting

it seems that a discussion on the members@ list would be a good place to start

see what they'd like to see?

and then have a joint meeting with the council?

and yes, members of course :)

members yes, but also maybe a broader range of users/developpers/admins?

a call for comments on the roadmpa update on our blog?

I'll kick off a discussion on the members list

ok, thx

hmm

I'd say the blog later

I would hope that we have pretty good representation on the member list

once we have some suggestions to begin with

we can use that to come up with some priorities

yeah, what Florian said :)

this would have 2 goals: 1/ get feedback 2/ get more people implied in the XSF processes

agree with the blog article being posted later, when we have something consistent

sounds good

so who is going to send out a mail to the members@ ?

s

...tpeter

yep, me

I started writing it already

lightning fast...

sometimes

you already have feedback???

other times, deathly slow

heh :)

ok ... next item then?

yep

yep

yep

g.s.o.c.

aha

bear can tell us about that

bear?

I think it went well, but he knows all

yes?

it went very well

GSoC?

active participation in community by 3 of the 4

code has landed and I need to get it bundled to put out onto the gsoc repos

so a very good but quiet GSoC

no drama or other non-coding issues

good, I don't like drama

and unless one of the euro centered mentors wants to go to the event, I don't think we will be sending anyone

one piece of feedback: it would be helpful to require implementation reports of some kind from students before their projects are considered complete (this helps us to improve the XEPs)

we tried to poke in that direction

but that's a feedback for myself - be much more forceful next time

well, we could tell them that they won't receive the money without an implementation report :)

i'll bring that up with Kev this weekend - I need to get with him for end-of-project closeup

do you want to write another blogpost?

yes - working on the words - they come slower for me than you guys :)

ok

next item? elections?

next up ... elections?

;-)

not much candidates, we must encourage, challenge the candidates

in order to have good ones

I guess the date is set to the 30th for applications

and then until the 15th of October for voting?

is there a need?

we cant' postpone all elections periods like that

yeah I will poke some more people

in years past we had the application period in August but people were on vacation

so last year candidates wrote their "position papers" in September, that worked better I think

ok...

http://wiki.xmpp.org/web/Board_and_Council_Elections_2010 create/update yours!

next item? Mini summits?

yes

I think, looking at the time, and seeing as Will is not here ... table it?

next meeting?

unless everyone wants to talk about it now

OK I posted to members@ about the roadmap and to commteam@ about the site issues page

+1 to tabling for now

+2

tabling for now is fine with me

ok

then just ... next meeting?/

Next meeting: 2010-09-21, same place, same time

?

WFM

WFM

ah

http://typewith.me/dU7MWvDIav <<< please review, edit, add, remove, etc.

actually ..

yeah

will work

WFM

note: Please add this to the calendar

see you guys online

whoever can :)

can we put that item in the XSF cal?

oh sorry I missed the minutes page

thx all

yup, thx guys

yes I will update the calendar, easy enough

thx

you can review it now

who's gonna post to the ML?

ah

quick question

as I've just got some replies from voxeo

Sponsorship start date?

asap?

or should we group a few together?

i.e. 1. November?

hmm

1 January (calendar year)?

that seems perhaps easier to track

ok

but that's quite far away from now

and sometimes, some companies prefer to have the sponsorship at the end of the year (remaining funds in projects)

true

and I guess we'll be accepting Sponsors throughout the year (at least according to our website)

right

we accept at any time

so I guess October might be a bit too short

but then the question is, when would we ask them to renew?

but by November, we should have a good lineup of all new sponsors

12 months

ok

that's fine

and I guess we'll always tell them to start on the 1st of some month

just for easier management

yes

exactly

so yeah, sponsors can join every month

and we'll launch our first batch in November?

Florian: do we really need to batch them?

hi will

hey will.sheward

shamefaced will has joined the meeting

I guess the site would look a bit strange with just one sponsor

must remember to attend meetings that i suggest

do we just have one?

so I'd like to have at least a few (3?) to launch it

we just had :)

what about the people hosting the site who would be payment in kind sponsors?

ah right

brb

USSHC is staying on I guess

we just need to write them an official "invoice" for 12 months I guess?

i.e. a sponsorship for 12 months, that gets renewed every 12 months, until the service isn't used anymore

but basically to have an official agreement for a certain time

yes, treasurer/secretary issue i think

to not have sponsors back out in the middle of a term

right

as long as we have their money, i think that's unlikely

well, it's different for in-kind :)

unless we do something appalling and nobody wants to be associated with us any more :-)

I guess someone needs to look into the legal stuff then?

i.e. sponsorship invoices and papers we send out for in-kind stuff

invoices = treasurer

stpeter, I guess you know most about this?

and peter's sfk

afk

i think at the moment

that's the beauty of XMPP ... it's real-time, yet still allows for asynchronous conversations :D

you sound like a salesman

:p

but about the sponsorships ... I guess we should at least have them start always at the 1st of the month

just to keep it maintainable

seeing as having 100s of sponsors with completely random due dates ...

or we could pro-rata until the end of a defined period

that's complicated :D

that's also possible

but might be a bit messier

and depending on companies budgets, not as good

as I was saying before, some companies prefer to start sponsoring in December, as they see that they have got some money left

true

so always starting at the 1st of a month is quite useful

and very maintainable

will.sheward: do we actually have a sponsor detail page example somewhere?

no - we didn't have such pages on the old site

i'll put something togehter tomorrow for usshc - we cna use that as an example for the voxeo people

correct

great

and I guess we should delete the other sponsors from the pages

do we consider google a sponsor still?

I'm not sure who to consider a sponsor anymore

strictly speaking only our hosts and voxeo.

yep

here's a question ... <biased>Flosoft.biz for ds0039?</biased>

don't remember what happened to that in the end?

ds0039?

the server that serves as proxy

and stun

and some other stuff afair

will.sheward: that's one of the machines we use,currently used only for the file transfer proxy I think

we should discuss at the next meeting (I'll be there this time promise). then we can wipe existing sponsors at the end of the month and put the new ones up.

sounds good

does anyone have the HP / Dell sponsorship deals?

this wil give florian a couple weeks to find some more

:)

:D

time to kick in some doors :)

florian shoud start in on Mozilla Europe

bear: how do you mean?

and push the open source angle

oh, for sponsorship?

just saying you could contact mozilla euro.... yes

why not US?

I'm more often awake in the US timezone :)

i'll be contacting hem

but sure - hit up both

ah right :)

any contacts I should hit up in Europe?

let me get them

and stpeter wanted to check with Cisco :)

Barbara Hueppe bhueppe@mozilla.com EU Communications Manager

she is in Berlin

cheers

I'll drop her a line (maybe once we get the sponsors@ E-mail?

k

I'm wondering who of the ITeam can set that up?

I'll send an email to the iteam list about it

great

done

Tristan Nitot : http://www.nitot.com/ Mozilla Europe