XSF Discussion - 2011-02-16

are we meeting today or next week

today...

ready?

yes

http://typewith.me/nUc9JI5pv2

I must have missed the messages about today's meeting :(

but I admit that I am behind on email

no specific email, we just meet every two weeks, and note that down at each meeting

haven't really been any messages - the schedule was decided a couple months ago

ah

so I need to update the calendar, then

I have given up on the xsf calendar showing the meetings - they seem to appear and disappear on a regular basis

so added it to my personal one

that helps, too

we need a calendar-meister :)

or a bot

I speak ical/vcal and caldav - so could do that if shown where the files live

calendar updated through end of March

cool

i have missed a notice?

I invited Florian too

hi

I need to depart in ~25 minutes for an appointment

do we have an agenda?

yes

ok, seems everyone is here except Jack

let's start and make it a fast one then

ok :)

we need to post a trip report about the Summit

hi all

BTW I have updated the calendar through end of Q1

was someone identified at the summit to do a summary email?

bear: I can do that, but not until tomorrow afternoon

I have some text ready for it, but pictures would be helpful

I'll look though the pictures I have

you don't have to do it - if you want you can send info to the list and I can write up a post

i have picture from the first 4/5 talks i think

I've got a few from the devroom and dinner

and some at Cisco

cool

notes are here: http://typewith.me/nUc9JI5pv2

right

cool, we should do seperate posts on fosdem and summit?

the more posts the merrier

yup :)

as I said, I have content for the Summit / XMPP WG post, just need to paste it into a post

but won't have time probably until tomorrow afternoon

IESG commitments between now and then

any volunteers for FOSDEM post?

i'll do that if you like

we can take that to the commteam anyway

we could get a couple small "here are some photos" posts now and have the more lengthy one when you are ready

will.sheward: that would be beautiful

i'll write up something for fosdem and share with the commteam for edits

I commit to making the Summit / XMPP WG post by end of day Friday

me - probably the weekend

great :)

ok

k, details can be hashed out on list

GSOC?

right

we had some discussion in the Council meeting just now

next item GSoC

yay..GSoC :)

do we see any reason not to participate?

we'll need volunteers to admin, mentor, etc.

I think we could have more projects participating this time

I'm here for my usual roles.

I think we should require an interop report from each student so that we can improve the specs if needed

good idea

stpeter: Well, a general 'end report', I think.

There are other things that're useful than interop, as well.

Kev: last time we wanted feedback on specs, but it was hard to get -- just a few messages posted in a chatroom

I saw another org post this in the GSoC channel earlier, and I think we should aim to come up with something similar to the prologue as a 'mission statement' we can agree on - https://docs.google.com/document/d/1YpQjl8pDTztxlk1eRDgheHq-17vMEcNt3qUCypioW_g/edit?hl=en&pli=1#

+1

stpeter: Yes, an exit report sounds good.

sure

They have to fill one of these out for Google anyway, we can require our own.

so is the Board on board?

yup :)

yes

yes

ok!

I'm more than happy to help with admin again, but I'd quite like Board to appoint someone responsible so I've got someone to bash over the head if stuff doesn't get done :)

so we'll round up the usual suspects and start to organize on the gsoc@xmpp.org list

heh

And this should happen very soon.

i can probably help out with admin

Applications are pretty soon now, and we should have pages up in advance of that.

Org applications, that is.

I have offered to help as org admin again

will.sheward: I gather bear's up for admin as well.

Kev: cool, lets draw up a task list and split

it

I'd rather one of you was 'main' admin and I just act as fill-in, because I don't want to do everything or have responsibility :D

that'd be bear (as big boss) me as minion

the gathering of project ideas is the hardest part at this phase

bear: Yes. I'm happy to help with that. Swift will probably propose some, and Simon's approached me about BuddyCloud ones under the XSF umbrella as well.

ok, unless someone really doesn't like the idea of me as admin - let's go with that and I'll post to gsoc@xmpp.org to start organizing

with will as co-admin

The YafaRay post about being concentrating on gathering new contributers, rather than specific throwaway tasks, rang true with me.

Did I just get demoted? Cool.

OK I have another 10 minutes here

next topic then?

kev - I think you are master-of-mentors

stpeter - do we have a list of sponsors who have paid?

we have a list of dinner sponsors (need to mention them in the Summit post)

we also have a short list of org sponsors

which will replace the existing list v.soon

but at this point it's only Voxeo (we need a page about them!) and USSHC

I have promised to work on a proposal to ISOC (Internet Society)

I've seen email about one new sponsor but we are still waiting for someone to create a page item for them? do we know who brought Voxeo on board?

so I will run that by the Board when I have a draft

I'll get i touch about the page with them

I'll sort the voxeo page when florian has the basic info

ok

also, Florian, I need a reciept/invoice thing for the dinner sponsorship

Can you two also draft a post thanking the dinner sponsors with the list from stpeter about who gave?

yes, Florian and I can work on that

phew - was about to volunteer

heh

I need to make thank-you notes (receipts) for all of them, anyway

do you want to report on finances for next meeting or will you need more time (stpeter)

tomorrow afternoon or Friday for that :)

as I said, the basic finance report is that we have a little less than $9000 in the bank, but I need more time to provide details

we actually made money on the summit ;-)

refund!

haha

lol

cool - then I don't have to budget for this year's oscon summit with the wife :)

we also have $2k on the way from GSoC 2010 IIRC

:)

should we move on to Summit #11?

summit #11

and as mentioned we're going to seek out more sponsors this year

yes

oh, another topic (for next meeting) is the XMPP validator idea, but see members@ list for discussion

I am going to be going this year for the full oscon so I can help organize summit 11

do we want to hold a north american summit (#11) this year? last year didn't go so well, but we can and should put more effort in this year, I think

bear: cool

I'd love to organize it as it looks like I'll be attending :)

:) - last year's was done very last minute

I won't be there the whole time because I will travel to Quebec City the following week for the IETF meeting

nod

so if we're committed, we can post about it next week (after the FOSDEM / Summit posts) and I will contact my friends at O'Reilly about a room

cool

yes, we can talk more details next meeting

ok

excellent

any other busines?

not from my end

do you have anything before you have to leave?

I don't have anything further here

me neither

ok great

we have a meeting 2 weeks from now

it should be in the calendar

great

let's send a reminder to the members@ list the day before, too

if we remember :)

if that is needed then I will do that as part of the pre-meeting prep work I do

not absolutely necessary

but it's good to keep the membership in the loop

anyway, gotta run

bbiab

bye

bye