Wednesday, July 20, 2011
xsf@muc.xmpp.org
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XSF Discussion | Logs: http://logs.xmpp.org/xsf/ | Agenda https://trello.com/b/Dn6IQOu0/board-meetings

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[16:46:09] <bear> typewithme for board meeting (in 15 minutes) http://typewith.me/KDwssxbanE
[16:50:33] *bear pings channel
[16:50:49] <bear> wondering if I lost network link
[16:50:56] <Kev> I'm pinged.
[16:51:02] <bear> thanks :)
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[17:00:59] *bear tries again to load typewithme page
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[17:03:44] <stpeter> loading for me just fine
[17:03:56] <bear> I was getting 503 for a couple of minutes
[17:04:28] <bear> I am not having a very good summer it seems
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[17:05:30] <stpeter> sorry to hear it
[17:05:46] <stpeter> how did it get to be July 20 already?!?
[17:05:54] <bear> hehe - like I need to complain about being busy to you guys ;)
[17:07:54] <bear> I poked florian, jack seems to be afk
[17:09:23] <stpeter> I poked them as well
[17:09:32] <stpeter> should've done so 15 minutes ago :)
[17:11:08] <bear> is there anything to add to the agenda?
[17:11:35] <bear> or, except for the GSoC book item, will this be a planning meeting
[17:11:51] <stpeter> right
[17:11:53] <stpeter> seems fine
[17:11:56] <Kev> List Agendas?
[17:12:08] <Kev> Had a brief discussion about that in Council.
[17:12:08] <stpeter> Kev: part of planning, perhaps
[17:12:15] <stpeter> right
[17:12:50] <bear> what is List Agendas ?
[17:12:55] <stpeter> in the Council meeting, I mentioned that it would be nice for us to send draft agendas 24 hours before the meeting -- to members@ for Board meetings and to standards@ for Council meetings
[17:13:01] <bear> ah
[17:13:14] <Kev> I need to step out very shortly. I was hoping to lurk, but ...
[17:13:17] <stpeter> that would remind everyone that the meeting is happening (including Board and Council members :)
[17:13:22] <stpeter> Kev: 's ok
[17:14:19] <bear> should we start with the planning items? do we have a quorom?
[17:14:27] <stpeter> Kev usually sends a Council reminder to the council@ list, and anyone can subscribe to that list (but not post), so it's less necessary but still desirable (I doubt many people know they can subscribe to the council@ list)
[17:14:39] <stpeter> I don't think the Board has a quorum
[17:15:04] <stpeter> unless Florian, Jack, or Nÿco appears
[17:15:06] <bear> then we need to consider this a dry run for how meetings will be done going forward
[17:15:17] <stpeter> and the latter has not been at a meeting in a few months
[17:15:41] <bear> IRL is a bitch sometimes
[17:16:11] <stpeter> so, we could at least have a discussion about planning for the next meeting :)
[17:16:47] <bear> k
[17:17:26] <bear> I like the idea of sending an agenda summary the day before - will require an extra meeting reminder for me but that's a good thing
[17:17:55] <stpeter> right
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[17:18:03] <stpeter> ticklers are good :)
[17:18:29] <bear> do we try and get the schedule back to a fixed set now?
[17:18:38] <bear> knowing that going forward some will just be missed
[17:18:40] <stpeter> seems like a good idea
[17:18:51] <Kev> I'm strongly in favour of being able to access an agenda for both Board and Council. It doesn't bother me if it lands in my inbox or not - if the Board list was open only sending them there would be fine. It's not, so a web page somewhere would be fine too, or a wiki page, or anything. It doesn't have to be a mail to members if that's not convenient for you, I think.
[17:19:04] <Kev> Council have found it useful having switched to a weekly same time same place system.
[17:19:28] <bear> I would combine the email with a wiki page I think
[17:19:56] <bear> weekly seems ok for council as they have much more to talk about weekly
[17:20:03] <bear> seems a bit overkill for board tho (IMO)
[17:20:10] <stpeter> Council meetings can also be quite brief
[17:20:19] <stpeter> 10 minutes is not unheard of :)
[17:20:27] <bear> that seems like a good thing
[17:20:30] <Kev> Indeed. Anyway, I need to vanish now. Bibi.
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[17:21:51] <stpeter> what is the books topic?
[17:22:29] <bear> I was supposed to send to the gsoc students the books
[17:22:33] <stpeter> right
[17:22:38] <bear> and it completely fell off of my todo list
[17:22:43] <stpeter> anything I can help with?
[17:22:45] <stpeter> ah ok
[17:22:46] <bear> so i'm scurrying about now to do that
[17:23:01] <bear> will be sending them by end of week - need to get mailing addresses
[17:23:27] <stpeter> we can ask on the gsoc@xmpp.org list, unless Google has that info
[17:23:52] <bear> that is part of what the "scurrying about" item covers :/
[17:24:00] <stpeter> heh
[17:25:17] <bear> do we want to consider a new meeting time?
[17:25:30] <stpeter> I'm flexible
[17:25:32] <bear> I'm asking because this timeslot for a wed is turning out to be *very* busy for me
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[17:26:06] <stpeter> I don't think anyone is strongly attached to this time :)
[17:26:30] <bear> then i'll post to the list and start the process
[17:26:33] <stpeter> I can meet starting around 09:00 Eastern if that's better, but we should check with our European friends
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[17:27:00] <bear> yea, i'm more than willing to make it european friendly just to get it out of this timeslot
[17:27:18] <stpeter> sure thing
[17:27:28] <stpeter> I'm easy :)
[17:28:06] <bear> so are we considering meeting weekly like council?
[17:28:15] <stpeter> up to you, chief :)
[17:28:27] <stpeter> it's easier to remember
[17:28:35] <stpeter> and can be brief
[17:28:38] <bear> i'm game for it - I like the fact it's always the same and will/should be very fast
[17:29:00] <stpeter> the Council sometimes decides that it doesn't have any topics to discuss
[17:29:04] <stpeter> right
[17:29:08] <stpeter> quick meetings are good meetings
[17:29:22] <bear> k, i'll email the list with this punch list of items that could be changing
[17:29:34] <stpeter> super
[17:29:42] *stpeter adds the next Council meeting to the calendar
[17:29:48] <bear> will put it on the agenda for the next meeting
[17:30:09] <bear> which, if we keep to our schedule is in 2 weeks
[17:30:36] <stpeter> right
[17:30:38] <stpeter> August 3
[17:30:49] <stpeter> I'll be at IETF81 next week
[17:31:10] <bear> yea, i'm in toronto for work meetings
[17:31:15] <stpeter> that's right
[17:31:56] <bear> meeting notes seem ok?
[17:32:17] *stpeter checs
[17:32:34] <stpeter> yep!
[17:32:35] <stpeter> thanks
[17:32:49] <bear> ok, after this dayjob meeting finishes i'll package them up and email
[17:32:51] <bear> thanks
[17:33:14] <stpeter> no, thank you
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[17:40:12] <Florian> hi
[17:40:15] <Florian> damn ... too late
[17:41:09] <stpeter> hi Florian
[17:41:38] <Florian> hey stpeter
[17:42:24] <stpeter> how are you?
[17:42:27] <stpeter> busy summer?
[17:43:59] <Florian> I'm good ... yeah .. busy ... looking for a place to live for next year
[17:44:06] <stpeter> always fun
[17:44:27] <Florian> heh, depends on your definition of fun
[17:44:37] <Florian> :p
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