Wednesday, August 03, 2011
xsf@muc.xmpp.org
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XSF Discussion | Logs: http://logs.xmpp.org/xsf/ | Agenda https://trello.com/b/Dn6IQOu0/board-meetings

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[16:21:23] *** bear shows as "online"
[16:21:45] <bear> according to calendar - meeting in 45 minutes (or so) ?
[16:22:17] <stpeter> yes
[16:22:35] *bear looks for agenda items
[16:24:18] *** Neustradamus has joined the room
[16:26:34] <bear> http://typewith.me/WR6mmFq3jN
[16:29:21] <stpeter> k thanks
[16:31:25] <bear> i've created a Doodle meeting poll about changing of the meeting time: http://www.doodle.com/78h7fdwriqtzqs79
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[16:47:56] <Florian> hey guys
[16:48:09] <bear> hello
[16:48:13] <Florian> just FYI ... my internet connection is on the fritz
[16:48:20] <Florian> so I'll have disconnects / reconnects
[16:56:35] <bear> oh poo - I was supposed to email the agenda the *night* before
[16:56:39] *bear sighs
[16:56:44] *stpeter prepares to join another meeting in parallel
[16:56:50] *** will.sheward has joined the room
[16:57:09] *bear makes a note to add a scheduled item to his todo for this moving forward
[16:57:56] <bear> http://typewith.me/WR6mmFq3jN
[17:05:48] *bear sees that it's 1700
[17:05:54] <stpeter> yep
[17:06:21] <bear> me, you, florian and will
[17:06:32] <stpeter> I pinged Jack
[17:06:35] *bear forgets what the quorum number is
[17:07:10] <stpeter> I think you have a quorum
[17:07:19] <stpeter> 3 of 5
[17:07:44] <bear> coolness
[17:09:04] <bear> will give jack a couple more minutes
[17:09:08] <stpeter> ok
[17:09:10] <bear> anyone have anything to add to the agenda
[17:10:20] <stpeter> well, we need to have a membership meeting to vote on people who have applied or re-applied, and hold yearly elections for the Board and the Council
[17:10:54] <Florian> nope
[17:11:20] <bear> that means we need to email the members about board/council candidates
[17:11:43] <stpeter> and probably recruit people to stand for election
[17:12:20] <bear> my hunch is that this will be a straw poll on how active the current member base is
[17:12:32] <stpeter> bear: good point
[17:12:47] <Florian> yeah
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[17:14:49] <bear> k, shall we bang the gavel and proceed?
[17:14:55] <stpeter> I think so
[17:15:01] *bear bangs the gavel
[17:15:05] <stpeter> I pinged Jack via email so he might not have noticed
[17:15:41] <bear> agenda bashing - anything else to add?
[17:15:48] <Florian> not from me
[17:15:49] <stpeter> nope
[17:16:10] <bear> k, board meeting changes - did we decide on weekly or bi?
[17:16:20] <Florian> +1 for weekly
[17:17:07] <stpeter> WFM
[17:17:09] <bear> k, let me draft an email to the board list to confirm weekly is ok
[17:17:47] <bear> it would seem that not changing the time makes sense if it's weekly
[17:17:59] <bear> as that allows for a council+board double-play
[17:18:01] <stpeter> I don't have a strong preference on the time
[17:18:07] <stpeter> nod
[17:18:10] <Florian> the current times WFM
[17:18:44] <bear> k, then i will just get my shit squared off and make it WFM
[17:19:05] <stpeter> heh
[17:19:35] <bear> k, should we draft in the typewithme notes an email now about membership meeting - or will the secretary handle it?
[17:20:21] <Florian> eh, who does it usually? the Secretary, no?
[17:20:34] <stpeter> yes
[17:20:45] <stpeter> I can ping Alex
[17:20:48] <bear> I wasn't involved last time... oh cool - so we just need to formally say so?
[17:21:21] <bear> does he also handle the candidate request?
[17:21:32] <stpeter> for Board and Council?
[17:21:36] <bear> yes
[17:21:38] <stpeter> those are posted on the wiki
[17:21:58] <bear> so we need to create a 2012 Board and Council page?
[17:22:10] <stpeter> yes
[17:22:23] <Florian> yup
[17:23:01] *bear is looking for that now
[17:24:17] *bear defers
[17:24:31] <bear> ok, last item - charter/rule changes
[17:24:48] <stpeter> http://wiki.xmpp.org/web/Board_and_Council_Elections
[17:24:56] <bear> \o/
[17:25:09] <Florian> 2011 elections :)
[17:25:14] <Florian> not 2012
[17:25:25] <stpeter> hmm
[17:25:30] <stpeter> well right
[17:25:53] <bear> looks like something we need to wait for Alex on anyways
[17:26:28] *bear updates his todo list
[17:27:46] <bear> so rule changes, what discussion is needed by the board for that?
[17:28:02] <stpeter> http://wiki.xmpp.org/web/Board_and_Council_Elections_2011
[17:28:14] <stpeter> hmm
[17:28:31] <stpeter> the rules about missed votes are slighly vague
[17:28:32] *bear removes todo item as peter is very fast
[17:28:54] <stpeter> if there's a desire to change them, then I think we need a statement from the Board, or a change to the Bylaws
[17:29:34] <bear> has anyone notified us that they want to make that change?
[17:30:41] <stpeter> no, just vague rumblings -- perhaps we should start a thread about it on the members@ list
[17:30:58] <stpeter> bear: I'll cc you on my email to Alex
[17:31:35] <bear> ok, I'll email members about getting consensus after lunch
[17:31:46] <bear> if you haven't seen one by EOD please do poke me
[17:31:58] <Florian> great :)
[17:32:29] <stpeter> I just pinged Alex
[17:32:48] <bear> anything else on this topic or the others?
[17:32:59] <Florian> not from my side
[17:33:01] <stpeter> I don't think so
[17:33:34] <bear> will was quiet, but i'm going to take that as a sign that we have done well with the meeting and not that he got distracted by work
[17:33:35] <bear> ;)
[17:33:46] <stpeter> heh
[17:33:50] <Florian> hehe
[17:34:30] *bear bangs the gavel
[17:34:47] <bear> thanks all - I'll send the minutes in a bit
[17:34:48] <Florian> awesome
[17:34:49] <Florian> thanks all
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[17:35:33] <stpeter> thanks guys
[17:40:46] <bear> minutes and notice about meeting change sent
[17:40:54] <Kev> I was intending to be back, but was running late. Gentle poke to Board about the books.
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[18:13:56] <Neustradamus> when we will vote Q3 Members Applications?
[18:14:43] <Kev> At the end of Q3, I would assume.
[18:17:33] <Neustradamus> October/November ?
[18:25:10] <Kev> I would guess start of Oct, but it's just a guess.
[18:25:28] <Neustradamus> ok thanks
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[18:47:58] <stpeter> I pinged Alex about that earlier today
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[19:13:35] <Neustradamus> stpeter: ok
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