danielThe extreme unbalance between weekend rates and weekday rates makes this pretty hard to compare. I think on the weekend it might actually be a tad cheaper or at least the same price as the thon in down town for example. So people not staying for fosdem will get a different value out of that.
GuusThat's the effect from using a hotel in the business district. That dies down in the weekend.
GuusLast years weekend was 75, iirc
danielAnyway the overall difference is probably not significant enough to make a big deal out of it.
So I'd say hotel is fine for this year
GuusOk, I'll wait for others to pitch in on that.
GuusWhat about the idea to offer some kind of sponsoring to hotel costs?
danielUntil we have a proper overview of the finances / cash flow of the xsf I don't have an opinion on that matter
Nÿcothat's for the board to decide, I guess
Nÿcoas a member, I think it would be nice that some of our costs are covered
MattJThrowing out an arbitrary figure, I'm quite confident the XSF could cover 20% of the cost for the nights in that table for 15 members (amounts to ~€1500/$1600)
MattJIn reality I think we are usually far fewer than 15 members, and many people don't stay the full time
MattJObviously offering a discount may change that a little
MattJThinking about attendence at the last summit, maybe we aren't always far fewer than 15 though
MattJA quick scan of the member list and my memory of who attended last year suggests 18 or so
GuusShould we sponsor only people staying at the hotel that we arrange, or should extend that to all XSF members that spend time in a hotel in Brussels, during the summit/fosdem?
MattJI think it would be sensible to limit it to just one hotel
Guuseg: Daniel already booked something else.
Nÿcoso it looks to me like Thon EU is fine for this year given our (Guus') time/capacity
maybe a change of hotel is to consider, maybe in Oct/Nov next year
if the board can cover some costs, that would do, from my point of view
MattJThat, or we set a flat cap
MattJI think we should review the finances and have a deeper discussion at the next board meeting
MattJI don't see that anyone is going to object except on the grounds of "does the XSF have enough money?" - which can't really be answered
MattJPeter apologised and said he won't be able to complete the financial reports until after the end of this year, but I'm sure he'd be able to provide us with a rough snapshot of how things currently stand
GuusHe regularly does
danieli feel like our money can be better spend than paying 20% of an (imho) overpriced hotel
danielto me 4 years ago 20% off still would have allowed me to stay at the thon
MattJstill would, or still would not?
danieli think we should either (but maybe starting next year) have an official budget alternative OR sponsor certain indivduals to 100%
MattJI don't think the XSF can afford to pay the full accomodation for all members (at the extreme end), but of all the things we could spend money on, I don't see that allowing more people to attend is a bad thing to spend money on
MattJThe price of the hotel is unfortunate, but finding a good && affordable hotel in a reasonable location in Brussels isn't easy
MattJIf anything it puts pressure on us to find a better one for next year (I think it is likely too late for this year)
danielyeah it's too late for this year
MattJI would like to hear if 20% is enough to enable people to attend who wouldn't otherwise
danieli mean the thing about finding an official budget hotel is that it also makes sponsoring _some_ people 100% easier
MattJMy feeling was that it would bring Thon to a level acceptable to more people, but if that's not the case then perhaps a fixed amount per member for any hotel would be better
MattJHaving (mostly) everyone in the same hotel helps with various logistics as well
daniel20% brings down Thon EU to what i'll be paying this year - which is still a 4* hotel with breakfast in walking distance to the Thon EU - which is a lot more than I would have been able to afford 4 years ago