Summits, Conferences and Meetups workgroup - 2020-03-12

Talking about money in xsf@, I still haven't expensed things from Summit (taxi) etc., is it too late :x

I also have to do expenses 🙂

cool, I'll poke peter quickly

just send him your expense sheet

do we have something like that? a sheet?

Nothing official, you can make one up

Maybe I have a template somewhere

can't find it right now. Just have a nice spreadsheet and send a copy of the invoices, and you'll be fine.

Guus, "SCS Bruxelles" rings a bell? That's the closest that look like taxi costs to me

~27-28EUR

twice for me (going and back)

On the 01/30

sounds like taxi. I was mostly sick in bed 🙂

Hah right sorry, I remember now :p

Ok so there was no formal voting on the sprint proposal but multiple board members other than us have expressed their agreement, so that's a go?

:)

Not that it really should have been to board I think, but it doesn't hurt. I did want peter's insight though

pep.: I only skimmed the board chat. But the result was that it comes out of scams budget and we decide, right?

yes

And then if need be we talk about increasing our budget

yep

Yes I find that sensible

Also it doesn't mean every single sprint will have 10 people (150EUR), and it doesn't mean they'll spend everything, so on average I think we'll hit more than 4 sprints a year

(even if just 5 :p)

I'm curious about other expenses ralph mentioned on xsf@ re Summit. I think it might be a good time to open up an expense sheet

for SCAM

And somewhat plan our budget

We haven't had a single sprint requesting funding yet

So no reason to get ahead of ourselves

I'm afraid that the next months are going to be less sprinty anyway

virus and all, probably

I'm holding a sprint at my house

can I expense my food/drinks?

MattJ: do you make the three person minimum?

Technically not forbidden by the proposal, but there was some kind of consensus around 4 minimum. Maybe we'll add that to the proposal to make it clearer

And are you going to blog about it? ✏

Serious question: distributed/remote sprints? :)

I'm all up for it, I'm happy to consider that

Yeah I don't think those need funding

I mean they might do

True

But I'm not going to order doordash for all participants

Might be good to have a request template or something. Just to streamline the requests

could help indeed

I'm thinking about a blog post or sth first

I am inevitably going to mention the virus though, maybe not by name

Or maybe not, dunno. Maybe just saying "you're grown up enough to judge by yourself"

As much as I agree with the "judge for yourself" approach, I think it would be weird to /not/ mention the virus

or it will simply seem like we're promoting IRL meet-ups at a very weird time :)

Sure

Yes probably not the best time to publish this now

I mean this has been in the making for a while now

Ok well, I can draft something and we can either publish it later when the pandemy is over, or never publish it because the world would have burned away

Zombieapocalypse and all ✏

Well we can put the rules up on the wiki

Making the information available for those who seek it

But we can wait with the promo for a while

sure