Summits, Conferences and Meetups workgroup - 2020-03-12

  1. pep.

    Talking about money in xsf@, I still haven't expensed things from Summit (taxi) etc., is it too late :x

  2. Guus

    I also have to do expenses 🙂

  3. pep.

    cool, I'll poke peter quickly

  4. Guus

    just send him your expense sheet

  5. pep.

    do we have something like that? a sheet?

  6. Guus

    Nothing official, you can make one up

  7. Guus

    Maybe I have a template somewhere

  8. Guus

    can't find it right now. Just have a nice spreadsheet and send a copy of the invoices, and you'll be fine.

  9. pep.

    Guus, "SCS Bruxelles" rings a bell? That's the closest that look like taxi costs to me

  10. pep.


  11. pep.

    twice for me (going and back)

  12. pep.

    On the 01/30

  13. Guus

    sounds like taxi. I was mostly sick in bed 🙂

  14. pep.

    Hah right sorry, I remember now :p

  15. pep.

    Ok so there was no formal voting on the sprint proposal but multiple board members other than us have expressed their agreement, so that's a go?

  16. pep.


  17. pep.

    Not that it really should have been to board I think, but it doesn't hurt. I did want peter's insight though

  18. daniel

    pep.: I only skimmed the board chat. But the result was that it comes out of scams budget and we decide, right?

  19. pep.


  20. daniel

    And then if need be we talk about increasing our budget

  21. pep.


  22. daniel

    Yes I find that sensible

  23. pep.

    Also it doesn't mean every single sprint will have 10 people (150EUR), and it doesn't mean they'll spend everything, so on average I think we'll hit more than 4 sprints a year

  24. pep.

    (even if just 5 :p)

  25. pep.

    I'm curious about other expenses ralph mentioned on xsf@ re Summit. I think it might be a good time to open up an expense sheet

  26. pep.

    for SCAM

  27. pep.

    And somewhat plan our budget

  28. daniel

    We haven't had a single sprint requesting funding yet

  29. daniel

    So no reason to get ahead of ourselves

  30. daniel

    I'm afraid that the next months are going to be less sprinty anyway

  31. pep.

    virus and all, probably

  32. MattJ

    I'm holding a sprint at my house

  33. MattJ

    can I expense my food/drinks?

  34. daniel

    MattJ: do you make the three person minimum?

  35. pep.

    Technically not forbidden by the proposal, but there was some kind of consensus around 4 minimum. Maybe we'll add that to the proposal to make it clearer

  36. daniel

    And are you going to blog about it ml

  37. daniel

    And are you going to blog about it?

  38. MattJ

    Serious question: distributed/remote sprints? :)

  39. pep.

    I'm all up for it, I'm happy to consider that

  40. daniel

    Yeah I don't think those need funding

  41. daniel

    I mean they might do

  42. MattJ


  43. daniel

    But I'm not going to order doordash for all participants

  44. Guus

    Might be good to have a request template or something. Just to streamline the requests

  45. pep.

    could help indeed

  46. pep.

    I'm thinking about a blog post or sth first

  47. pep.

    I am inevitably going to mention the virus though, maybe not by name

  48. pep.

    Or maybe not, dunno. Maybe just saying "you're grown up enough to judge by yourself"

  49. MattJ

    As much as I agree with the "judge for yourself" approach, I think it would be weird to /not/ mention the virus

  50. MattJ

    or it will simply seem like we're promoting IRL meet-ups at a very weird time :)

  51. pep.


  52. daniel

    Yes probably not the best time to publish this now

  53. daniel

    I mean this has been in the making for a while now

  54. pep.

    Ok well, I can draft something and we can either publish it later when the pandemy is over, or never publish it because the world would have burned away

  55. pep.

    Zombieapocalypse and al

  56. pep.

    Zombieapocalypse and all

  57. daniel

    Well we can put the rules up on the wiki

  58. daniel

    Making the information available for those who seek it

  59. daniel

    But we can wait with the promo for a while

  60. pep.