Summits, Conferences and Meetups workgroup - 2020-03-12
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pep.
Talking about money in xsf@, I still haven't expensed things from Summit (taxi) etc., is it too late :x
Guus
I also have to do expenses 🙂
pep.
cool, I'll poke peter quickly
Guus
just send him your expense sheet
pep.
do we have something like that? a sheet?
Guus
Nothing official, you can make one up
Guus
Maybe I have a template somewhere
Guus
can't find it right now. Just have a nice spreadsheet and send a copy of the invoices, and you'll be fine.
pep.
Guus, "SCS Bruxelles" rings a bell? That's the closest that look like taxi costs to me
pep.
~27-28EUR
pep.
twice for me (going and back)
pep.
On the 01/30
Guus
sounds like taxi. I was mostly sick in bed 🙂
pep.
Hah right sorry, I remember now :p
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pep.
Ok so there was no formal voting on the sprint proposal but multiple board members other than us have expressed their agreement, so that's a go?
pep.
:)
pep.
Not that it really should have been to board I think, but it doesn't hurt. I did want peter's insight though
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daniel
pep.: I only skimmed the board chat. But the result was that it comes out of scams budget and we decide, right?
pep.
yes
daniel
And then if need be we talk about increasing our budget
pep.
yep
daniel
Yes I find that sensible
pep.
Also it doesn't mean every single sprint will have 10 people (150EUR), and it doesn't mean they'll spend everything, so on average I think we'll hit more than 4 sprints a year
pep.
(even if just 5 :p)
pep.
I'm curious about other expenses ralph mentioned on xsf@ re Summit. I think it might be a good time to open up an expense sheet
pep.
for SCAM
pep.
And somewhat plan our budget
daniel
We haven't had a single sprint requesting funding yet
daniel
So no reason to get ahead of ourselves
daniel
I'm afraid that the next months are going to be less sprinty anyway
pep.
virus and all, probably
MattJ
I'm holding a sprint at my house
MattJ
can I expense my food/drinks?
daniel
MattJ: do you make the three person minimum?
pep.
Technically not forbidden by the proposal, but there was some kind of consensus around 4 minimum. Maybe we'll add that to the proposal to make it clearer
But I'm not going to order doordash for all participants
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Guus
Might be good to have a request template or something. Just to streamline the requests
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pep.
could help indeed
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pep.
I'm thinking about a blog post or sth first
pep.
I am inevitably going to mention the virus though, maybe not by name
pep.
Or maybe not, dunno. Maybe just saying "you're grown up enough to judge by yourself"
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MattJ
As much as I agree with the "judge for yourself" approach, I think it would be weird to /not/ mention the virus
MattJ
or it will simply seem like we're promoting IRL meet-ups at a very weird time :)
pep.
Sure
daniel
Yes probably not the best time to publish this now
daniel
I mean this has been in the making for a while now
pep.
Ok well, I can draft something and we can either publish it later when the pandemy is over, or never publish it because the world would have burned away