Summits, Conferences and Meetups workgroup - 2020-10-06

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  22. daniel Are we going to have a meeting in half an hour?
  23. pep. yep
  24. pep. Thanks for reminding me
  25. pep. Even though I do have stuff notifying me on the phone
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  27. vanitasvitae has joined
  28. pep. reading through this. I like the name of this year :p
  29. pep. “Push To Talk”
  30. eta has joined
  31. pep. hmm, so it seems CCC is "just" going to be a bunch of smaller events from all various hackerspaces happening at the same time?
  32. pep. < they all have different platforms linked (jitsi-meet, mumble, etc.)
  33. daniel yeah i don’t really know how that's supposed to work
  34. daniel going to work
  35. daniel to be very honest all the remote stuff I participated over the last 6 month wasn’t that good
  36. pep. I participated in DOTS recently, MattJ as well. I actually liked it.
  37. pep. Something something decentralized design stuff
  38. vanitasvitae on sunday I participated in the ESA open day, which was okayish
  39. MattJ I have three monitors, I don't know how I could have participated in that workshop with any fewer
  40. MattJ But it was good, yes
  41. vanitasvitae Basically they had 4 or 5 talks in parallel plus answering of questions in chat
  42. pep. They used a feature of Big Blue Button which allows you to easily create "sub" rooms and shove of fpeople in there
  43. pep. They used a feature of Big Blue Button which allows you to easily create "sub" rooms and shove off people in there
  44. pep. That can be done with other platforms I'm sure even though it's not a feature per se
  45. pep. But I believe something can be made enjoyable if well organised
  46. pep. Though tbh Summit is not really passionate talks :p
  47. pep. A bunch of protocol nerds arguing
  48. vanitasvitae yeah
  49. JustLikeThat has joined
  50. pep. we still have this agenda btw
  51. pep. Probably things to update with the current situation
  52. pep. I haven't participarted in online conferences much lately. I'd like to gather feedback from people who have to see how it's generally done
  53. pep. daniel, maybe it's our chance to do something for XMPP without most of the organisational costs
  54. daniel maybe…
  55. pep. I can feel enthusiasm from here
  56. raghavgururajan has joined
  57. pep. Tbh I was also a bit lost when the pandemy started. I didn't think I'd enjoy online stuff much so I was reluctant and did other things, but I've had positive feedback from various people (general feeling, no details)
  58. pep. So maybe it's just that I'm terrible at organising stuff :P
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  60. pep. Time!
  61. pep. Guus, ?
  62. Guus aye
  63. pep. # Welcome
  64. daniel yeah I don’t know. those conferences and meetings were/are a lot about actually meeting people for me
  65. daniel but yes maybe I just need to come to terms with all that
  66. pep. Nyco isn't here. We got a lot of people following today (no pressure)
  67. pep. # Agenda
  68. pep. So there's the Summit topic, anything else?
  69. Guus Thanks for mentioning the no pressure part. 🙂
  70. Guus I actually got something
  71. Guus designer gave me new designs
  72. pep. cool, should we start with this?
  73. Guus did not share them yet, forgot about it.
  74. pep. heh, ok then
  75. Guus let's do something else, so that I can try and find htem 🙂
  76. pep. # Summit 2021
  77. pep. Guus, do you want to lead on this? Or is it mostly a brainstorming session to see what we could do?
  78. Guus I have no structured ideas or any kind of plan, to be honest
  79. dwd Do we want one big Summit event, or a series of much smaller ones?
  80. Guus Do we want a summit? If so, in what form?
  81. daniel I think we should do summit in a very similiar format
  82. daniel two days. leading up to fosdem
  83. daniel have lunch at the same time. stuff like that
  84. daniel have a big blue button or what ever
  85. pep. Do we have feedback from previous years btw?
  86. pep. On what could be done differently etc.
  87. Guus Setting expectations: this is definitely not going to be an in-person event, right?
  88. daniel Guus, no it is not
  89. pep. yeah for me in-person is off the table
  90. Guus with that, it's sufficiently different that feedback from last years might not be applicable?
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  92. daniel i actually don’t remember this years feedback round (did we have one) - only last years
  93. Guus If we're going to do an online event, it might be good to steal a format that has been successful? In example: did someone have experience organizing or participating in a format that they'd like?
  94. daniel I participated in conference style conferences
  95. daniel but not the round table thing that summit is
  96. pep. Not me, but I know a few people who have and I'm going to poke them. Also going to poke Mastodon probably and ask around
  97. daniel we will def. need good moderation
  98. JustLikeThat has joined
  99. Guus daniel moderator person, or technology?
  100. pep. 2 weeks ago in the DOTS meeting we were.. many, and moderation was just fine tbh
  101. daniel but other than that I can imagine that it can work relatively close to in person summits
  102. daniel Guus, person
  103. daniel but also technology I guess
  104. daniel (muteing people etc)
  105. JustLikeThat I have a proposal.
  106. pep. JustLikeThat, go ahread
  107. pep. JustLikeThat, go ahead
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  109. pep. daniel, I'd say we need to have somewhat clear and easy rules and somebody that can say this or that (not everybody at the same time), that is somewhat similar to our in-person meeting, and generally it's fine I feel
  110. JustLikeThat Just a sec ...
  111. daniel well our in person meeting also have good moderation
  112. daniel and if you didn’t notice I guess that's a sign of how good they are :-)
  113. Guus Unsure if the same moderator is willing to re-up, and/or do it in a different format. But we can ask.
  114. dwd We could use a replacement for the post-it notes. They felt like a success last time, and the only decent online tool for that is closed source.
  115. pep. So while JustLikeThat is preparing, I guess we'll have to think about multiple domains: organising people, and infrastructure. As jonas said last week, we should ask iteam rather quickly if we need something from them
  116. pep. dwd, there's a nice frama-tool for that
  117. pep. obviously baguettified but that can be translated before the deadline
  118. dwd pep., I'd welcome a pointer for that.
  119. daniel if we need tools I suggest we should use scam budget to just buy them
  120. daniel instead of trying to host something ourselves
  121. daniel just rent a BBB for a month
  122. pep. dwd,
  123. daniel (or whatever)
  124. Guus daniel I'd prefer that for all infra needed.
  125. dwd I can spin up AWS hosting if we need to self-host quickly. Either Pando will stub it up, or I can.
  126. pep. (I wouldn't)
  127. JustLikeThat
  128. JustLikeThat
  129. Guus Having conference infra setup by 'the professionals' is likely to introduce less issues than something that we try to do ourselves.
  130. JustLikeThat has left
  131. pep. Thanks for your input JustLikeThat
  132. pep. (For clients not displaying the ban, they've been banned because porn :))
  133. Guus can someone ban him in xsf too, please?
  134. Guus also, did me banning JustLikeThat also demote ralph and intosi? My client gives feedback that suggested that.
  135. daniel ok. back o topic
  136. daniel so we should evaluate tools?
  137. Guus I'm hoping for someone to be able to recommend tools from experience
  138. pep. Guus, I don't especially agree with what professionals do or don't do better. I also understand that iteam has much on their plate but I assume that if jonas said something in this regard he might consider helping(?)
  139. pep. I'd go with BBB I think, or Jitsi-meet, whichever.
  140. moparisthebest second vote for one of those
  141. daniel I’m gonna be in a BBB conf on Thursday. I can share my experience I guess
  142. daniel i generally like jitsi. but BBB probably performs better?
  143. daniel ¹ for that amount of people
  144. Guus I can't compare them, never used BBB
  145. pep. I guess it's similar performance-wise. We're not gonna be millions anyway
  146. moparisthebest I hear really good things about BBB, know some teachers that use it with classrooms full of kids and love it, haven't used it myself
  147. pep. Plus we don't need to look at everybody's face, worst case :P
  148. dwd Can I suggest we hold a couple of mini-events so we're not going into the Summit completely blind?
  149. pep. dwd, what do you have in mind
  150. Guus have a meeting or something would be a nice start
  151. Guus starting with babysteps
  152. Guus maybe do some kind of virtual meetup afterwards?
  153. dwd pep., I'm not sure. But a small 1-2 hour session would be a great way to test the tech, and if we have something useful to discuss that would be great.
  154. pep. Not sure what you're afraid about actually
  155. Guus I need to go in a bit. Can we wrap up, come up with some actions, and work towards closing the meeting please?
  156. moparisthebest council or board could do a meeting with it?
  157. pep. Progress we've made this far.. we don't seem to know what format to use, we don't know what tools to use even though it's likely to resolve around BBB/Jitsi-Meet, we agree it's gonna be online at least
  158. pep. I'd like to maybe have more regular meetings about this, say in 1-2 weeks again, after having gathered feedback.
  159. Guus ok
  160. pep. I'm personally not convinced we need a dry test first, I'm sure it's doable, but if people think it'd be good I'm not gonna oppose it.
  161. Guus Are we cancelling the annual dinner?
  162. Guus Do we want to try to arrange for some kind of alternative?
  163. pep. Do you want to eat in front of your screen?
  164. Guus (eg: home-delivered somethign something?)
  165. pep. With everybody on the other side
  166. moparisthebest seems like it'd be good to get a handful of people to test whatever beforehand anyway even if it's not an official dry run or whatever
  167. daniel > (eg: home-delivered somethign something?) That would be fun
  168. daniel I actually had the same idea
  169. pep. hah
  170. daniel But dunno how realtisc
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  172. Guus me neither
  173. Guus lets ponder
  174. pep. Well I don't know where I'll be at this point so.. :P
  175. daniel Probably pretty expensive and tough to organize
  176. moparisthebest everyone can BYOB though :)
  177. Guus let's reconvene next week
  178. pep. # Next
  179. pep. +1w ? 4pm still
  180. Guus Let me share the designs
  181. Guus
  182. Guus
  183. pep. I'm not sure I'll have connectivity next week but let's try it
  184. daniel we can have an event to discuss the summit
  185. daniel +1w wfm
  186. daniel that's a big diff to the previous one
  187. pep. Guus, do you want to talk about that quickly?
  188. Guus I haven't even looked at it myself
  189. daniel i kinda liked the earlier ones (too) and i don’t understand where the changes come from
  190. Guus that was from feedback that we had back then.
  191. Guus I need to dig up the details if you want to know exactly
  192. Guus but at some point - just pick one, and go with that/
  193. daniel ok fair enough
  194. daniel sorry i didn’t want to come of too complainy
  195. pep. What's our target btw for these leaflets
  196. Guus Have some.
  197. pep. For whom
  198. Guus be able to hand them out at conferences and meetups. Hah.
  199. dwd Oh, I assumed that was porn.
  200. Guus it kinda is? 😉
  201. pep. XMPPorn
  202. moparisthebest not enough XML to be porn
  203. dwd XMPPorn.
  204. dwd Ha!
  205. pep. !
  206. pep. Ok, let's end this
  207. pep. # Close
  208. pep. Thanks all
  209. Guus cheers
  210. pep. minutes should follow
  211. pep. (I'll send them)
  212. Guus thanks!
  213. pep. Guus, can I link the pictures in the minutes? (They'll probably expire at some point but they'll likely be irrelevant anyway at that time)
  214. pep. (Unless you only keep that a week :x)
  215. Guus Sure
  216. pep. hmm, this never got a reply btw
  217. pep. GSoC is over now though
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  219. vanitasvitae As a mentor I support this idea ;P
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