Summits, Conferences and Meetups workgroup - 2020-10-06

Are we going to have a meeting in half an hour?

yep

Thanks for reminding me

Even though I do have stuff notifying me on the phone

https://di.c3voc.de/ptt:en:start reading through this. I like the name of this year :p

“Push To Talk”

hmm, so it seems CCC is "just" going to be a bunch of smaller events from all various hackerspaces happening at the same time?

https://di.c3voc.de/user:ptt:home-assembly < they all have different platforms linked (jitsi-meet, mumble, etc.)

yeah i don’t really know how that's supposed to work

going to work

to be very honest all the remote stuff I participated over the last 6 month wasn’t that good

I participated in DOTS recently, MattJ as well. I actually liked it.

Something something decentralized design stuff

on sunday I participated in the ESA open day, which was okayish

I have three monitors, I don't know how I could have participated in that workshop with any fewer

But it was good, yes

Basically they had 4 or 5 talks in parallel plus answering of questions in chat

They used a feature of Big Blue Button which allows you to easily create "sub" rooms and shove off people in there ✏

That can be done with other platforms I'm sure even though it's not a feature per se

But I believe something can be made enjoyable if well organised

Though tbh Summit is not really passionate talks :p

A bunch of protocol nerds arguing

yeah

https://trello.com/b/xIiBUwGh/summits-conferences-and-meetups we still have this agenda btw

Probably things to update with the current situation

I haven't participarted in online conferences much lately. I'd like to gather feedback from people who have to see how it's generally done

daniel, maybe it's our chance to do something for XMPP without most of the organisational costs

maybe…

I can feel enthusiasm from here

Tbh I was also a bit lost when the pandemy started. I didn't think I'd enjoy online stuff much so I was reluctant and did other things, but I've had positive feedback from various people (general feeling, no details)

So maybe it's just that I'm terrible at organising stuff :P

Time!

Guus, ?

aye

# Welcome

yeah I don’t know. those conferences and meetings were/are a lot about actually meeting people for me

but yes maybe I just need to come to terms with all that

Nyco isn't here. We got a lot of people following today (no pressure)

# Agenda

So there's the Summit topic, anything else?

Thanks for mentioning the no pressure part. 🙂

I actually got something

designer gave me new designs

cool, should we start with this?

did not share them yet, forgot about it.

heh, ok then

let's do something else, so that I can try and find htem 🙂

# Summit 2021

Guus, do you want to lead on this? Or is it mostly a brainstorming session to see what we could do?

I have no structured ideas or any kind of plan, to be honest

Do we want one big Summit event, or a series of much smaller ones?

Do we want a summit? If so, in what form?

I think we should do summit in a very similiar format

two days. leading up to fosdem

have lunch at the same time. stuff like that

have a big blue button or what ever

Do we have feedback from previous years btw?

On what could be done differently etc.

Setting expectations: this is definitely not going to be an in-person event, right?

Guus, no it is not

yeah for me in-person is off the table

with that, it's sufficiently different that feedback from last years might not be applicable?

i actually don’t remember this years feedback round (did we have one) - only last years

If we're going to do an online event, it might be good to steal a format that has been successful? In example: did someone have experience organizing or participating in a format that they'd like?

I participated in conference style conferences

but not the round table thing that summit is

Not me, but I know a few people who have and I'm going to poke them. Also going to poke Mastodon probably and ask around

we will def. need good moderation

daniel moderator person, or technology?

2 weeks ago in the DOTS meeting we were.. many, and moderation was just fine tbh

but other than that I can imagine that it can work relatively close to in person summits

Guus, person

but also technology I guess

(muteing people etc)

I have a proposal.

JustLikeThat, go ahead ✏

daniel, I'd say we need to have somewhat clear and easy rules and somebody that can say this or that (not everybody at the same time), that is somewhat similar to our in-person meeting, and generally it's fine I feel

Just a sec ...

well our in person meeting also have good moderation

and if you didn’t notice I guess that's a sign of how good they are :-)

Unsure if the same moderator is willing to re-up, and/or do it in a different format. But we can ask.

We could use a replacement for the post-it notes. They felt like a success last time, and the only decent online tool for that is closed source.

So while JustLikeThat is preparing, I guess we'll have to think about multiple domains: organising people, and infrastructure. As jonas said last week, we should ask iteam rather quickly if we need something from them

dwd, there's a nice frama-tool for that

obviously baguettified but that can be translated before the deadline

pep., I'd welcome a pointer for that.

if we need tools I suggest we should use scam budget to just buy them

instead of trying to host something ourselves

just rent a BBB for a month

dwd, https://framemo.org/scam-meeting

(or whatever)

daniel I'd prefer that for all infra needed.

I can spin up AWS hosting if we need to self-host quickly. Either Pando will stub it up, or I can.

(I wouldn't)

https://files.dismail.de/data/2fc9d97aa259e81a08cdcbe5b688fae59fc613c5/dVdFhUPsMDTzcEDqlQIEr5ADLa2KyvxNJmTTtjuR/XMPP.jpg

https://files.dismail.de/data/2fc9d97aa259e81a08cdcbe5b688fae59fc613c5/V9gLD5Am7pn55zRtja5u1shcwzKuQ7uWFJDmyS9i/Error-Screenshot.jpg

Having conference infra setup by 'the professionals' is likely to introduce less issues than something that we try to do ourselves.

Thanks for your input JustLikeThat

(For clients not displaying the ban, they've been banned because porn :))

can someone ban him in xsf too, please?

also, did me banning JustLikeThat also demote ralph and intosi? My client gives feedback that suggested that.

ok. back o topic

so we should evaluate tools?

I'm hoping for someone to be able to recommend tools from experience

Guus, I don't especially agree with what professionals do or don't do better. I also understand that iteam has much on their plate but I assume that if jonas said something in this regard he might consider helping(?)

I'd go with BBB I think, or Jitsi-meet, whichever.

second vote for one of those

I’m gonna be in a BBB conf on Thursday. I can share my experience I guess

i generally like jitsi. but BBB probably performs better?

¹ for that amount of people

I can't compare them, never used BBB

I guess it's similar performance-wise. We're not gonna be millions anyway

I hear really good things about BBB, know some teachers that use it with classrooms full of kids and love it, haven't used it myself

Plus we don't need to look at everybody's face, worst case :P

Can I suggest we hold a couple of mini-events so we're not going into the Summit completely blind?

dwd, what do you have in mind

have a meeting or something would be a nice start

starting with babysteps

maybe do some kind of virtual meetup afterwards?

pep., I'm not sure. But a small 1-2 hour session would be a great way to test the tech, and if we have something useful to discuss that would be great.

Not sure what you're afraid about actually

I need to go in a bit. Can we wrap up, come up with some actions, and work towards closing the meeting please?

council or board could do a meeting with it?

Progress we've made this far.. we don't seem to know what format to use, we don't know what tools to use even though it's likely to resolve around BBB/Jitsi-Meet, we agree it's gonna be online at least

I'd like to maybe have more regular meetings about this, say in 1-2 weeks again, after having gathered feedback.

ok

I'm personally not convinced we need a dry test first, I'm sure it's doable, but if people think it'd be good I'm not gonna oppose it.

Are we cancelling the annual dinner?

Do we want to try to arrange for some kind of alternative?

Do you want to eat in front of your screen?

(eg: home-delivered somethign something?)

With everybody on the other side

seems like it'd be good to get a handful of people to test whatever beforehand anyway even if it's not an official dry run or whatever

> (eg: home-delivered somethign something?) That would be fun

I actually had the same idea

hah

But dunno how realtisc

me neither

lets ponder

Well I don't know where I'll be at this point so.. :P

Probably pretty expensive and tough to organize

everyone can BYOB though :)

let's reconvene next week

# Next

+1w ? 4pm still

Let me share the designs

https://igniterealtime.org:443/httpfileupload/tszJyNJX1DAbMyeIh07OKSobDSk/XSF-Folder1.jpg

https://igniterealtime.org:443/httpfileupload/A84jw5y9lX5cBwYLvN7030gZlyw/Brochure-final-version.jpg

I'm not sure I'll have connectivity next week but let's try it

we can have an event to discuss the summit

+1w wfm

that's a big diff to the previous one

Guus, do you want to talk about that quickly?

I haven't even looked at it myself

i kinda liked the earlier ones (too) and i don’t understand where the changes come from

that was from feedback that we had back then.

I need to dig up the details if you want to know exactly

but at some point - just pick one, and go with that/

ok fair enough

sorry i didn’t want to come of too complainy

What's our target btw for these leaflets

Have some.

For whom

be able to hand them out at conferences and meetups. Hah.

Oh, I assumed that was porn.

it kinda is? 😉

XMPPorn

not enough XML to be porn

XMPPorn.

Ha!

!

Ok, let's end this

# Close

Thanks all

cheers

minutes should follow

(I'll send them)

thanks!

Guus, can I link the pictures in the minutes? (They'll probably expire at some point but they'll likely be irrelevant anyway at that time)

(Unless you only keep that a week :x)

Sure

https://mail.jabber.org/pipermail/scam/2020-June/000006.html hmm, this never got a reply btw

GSoC is over now though

As a mentor I support this idea ;P