Summits, Conferences and Meetups workgroup - 2020-10-06

  1. daniel

    Are we going to have a meeting in half an hour?

  2. pep.


  3. pep.

    Thanks for reminding me

  4. pep.

    Even though I do have stuff notifying me on the phone

  5. pep. reading through this. I like the name of this year :p

  6. pep.

    “Push To Talk”

  7. pep.

    hmm, so it seems CCC is "just" going to be a bunch of smaller events from all various hackerspaces happening at the same time?

  8. pep. < they all have different platforms linked (jitsi-meet, mumble, etc.)

  9. daniel

    yeah i don’t really know how that's supposed to work

  10. daniel

    going to work

  11. daniel

    to be very honest all the remote stuff I participated over the last 6 month wasn’t that good

  12. pep.

    I participated in DOTS recently, MattJ as well. I actually liked it.

  13. pep.

    Something something decentralized design stuff

  14. vanitasvitae

    on sunday I participated in the ESA open day, which was okayish

  15. MattJ

    I have three monitors, I don't know how I could have participated in that workshop with any fewer

  16. MattJ

    But it was good, yes

  17. vanitasvitae

    Basically they had 4 or 5 talks in parallel plus answering of questions in chat

  18. pep.

    They used a feature of Big Blue Button which allows you to easily create "sub" rooms and shove of fpeople in there

  19. pep.

    They used a feature of Big Blue Button which allows you to easily create "sub" rooms and shove off people in there

  20. pep.

    That can be done with other platforms I'm sure even though it's not a feature per se

  21. pep.

    But I believe something can be made enjoyable if well organised

  22. pep.

    Though tbh Summit is not really passionate talks :p

  23. pep.

    A bunch of protocol nerds arguing

  24. vanitasvitae


  25. pep. we still have this agenda btw

  26. pep.

    Probably things to update with the current situation

  27. pep.

    I haven't participarted in online conferences much lately. I'd like to gather feedback from people who have to see how it's generally done

  28. pep.

    daniel, maybe it's our chance to do something for XMPP without most of the organisational costs

  29. daniel


  30. pep.

    I can feel enthusiasm from here

  31. pep.

    Tbh I was also a bit lost when the pandemy started. I didn't think I'd enjoy online stuff much so I was reluctant and did other things, but I've had positive feedback from various people (general feeling, no details)

  32. pep.

    So maybe it's just that I'm terrible at organising stuff :P

  33. pep.


  34. pep.

    Guus, ?

  35. Guus


  36. pep.

    # Welcome

  37. daniel

    yeah I don’t know. those conferences and meetings were/are a lot about actually meeting people for me

  38. daniel

    but yes maybe I just need to come to terms with all that

  39. pep.

    Nyco isn't here. We got a lot of people following today (no pressure)

  40. pep.

    # Agenda

  41. pep.

    So there's the Summit topic, anything else?

  42. Guus

    Thanks for mentioning the no pressure part. 🙂

  43. Guus

    I actually got something

  44. Guus

    designer gave me new designs

  45. pep.

    cool, should we start with this?

  46. Guus

    did not share them yet, forgot about it.

  47. pep.

    heh, ok then

  48. Guus

    let's do something else, so that I can try and find htem 🙂

  49. pep.

    # Summit 2021

  50. pep.

    Guus, do you want to lead on this? Or is it mostly a brainstorming session to see what we could do?

  51. Guus

    I have no structured ideas or any kind of plan, to be honest

  52. dwd

    Do we want one big Summit event, or a series of much smaller ones?

  53. Guus

    Do we want a summit? If so, in what form?

  54. daniel

    I think we should do summit in a very similiar format

  55. daniel

    two days. leading up to fosdem

  56. daniel

    have lunch at the same time. stuff like that

  57. daniel

    have a big blue button or what ever

  58. pep.

    Do we have feedback from previous years btw?

  59. pep.

    On what could be done differently etc.

  60. Guus

    Setting expectations: this is definitely not going to be an in-person event, right?

  61. daniel

    Guus, no it is not

  62. pep.

    yeah for me in-person is off the table

  63. Guus

    with that, it's sufficiently different that feedback from last years might not be applicable?

  64. daniel

    i actually don’t remember this years feedback round (did we have one) - only last years

  65. Guus

    If we're going to do an online event, it might be good to steal a format that has been successful? In example: did someone have experience organizing or participating in a format that they'd like?

  66. daniel

    I participated in conference style conferences

  67. daniel

    but not the round table thing that summit is

  68. pep.

    Not me, but I know a few people who have and I'm going to poke them. Also going to poke Mastodon probably and ask around

  69. daniel

    we will def. need good moderation

  70. Guus

    daniel moderator person, or technology?

  71. pep.

    2 weeks ago in the DOTS meeting we were.. many, and moderation was just fine tbh

  72. daniel

    but other than that I can imagine that it can work relatively close to in person summits

  73. daniel

    Guus, person

  74. daniel

    but also technology I guess

  75. daniel

    (muteing people etc)

  76. JustLikeThat

    I have a proposal.

  77. pep.

    JustLikeThat, go ahread

  78. pep.

    JustLikeThat, go ahead

  79. pep.

    daniel, I'd say we need to have somewhat clear and easy rules and somebody that can say this or that (not everybody at the same time), that is somewhat similar to our in-person meeting, and generally it's fine I feel

  80. JustLikeThat

    Just a sec ...

  81. daniel

    well our in person meeting also have good moderation

  82. daniel

    and if you didn’t notice I guess that's a sign of how good they are :-)

  83. Guus

    Unsure if the same moderator is willing to re-up, and/or do it in a different format. But we can ask.

  84. dwd

    We could use a replacement for the post-it notes. They felt like a success last time, and the only decent online tool for that is closed source.

  85. pep.

    So while JustLikeThat is preparing, I guess we'll have to think about multiple domains: organising people, and infrastructure. As jonas said last week, we should ask iteam rather quickly if we need something from them

  86. pep.

    dwd, there's a nice frama-tool for that

  87. pep.

    obviously baguettified but that can be translated before the deadline

  88. dwd

    pep., I'd welcome a pointer for that.

  89. daniel

    if we need tools I suggest we should use scam budget to just buy them

  90. daniel

    instead of trying to host something ourselves

  91. daniel

    just rent a BBB for a month

  92. pep.


  93. daniel

    (or whatever)

  94. Guus

    daniel I'd prefer that for all infra needed.

  95. dwd

    I can spin up AWS hosting if we need to self-host quickly. Either Pando will stub it up, or I can.

  96. pep.

    (I wouldn't)

  97. JustLikeThat

  98. JustLikeThat

  99. Guus

    Having conference infra setup by 'the professionals' is likely to introduce less issues than something that we try to do ourselves.

  100. pep.

    Thanks for your input JustLikeThat

  101. pep.

    (For clients not displaying the ban, they've been banned because porn :))

  102. Guus

    can someone ban him in xsf too, please?

  103. Guus

    also, did me banning JustLikeThat also demote ralph and intosi? My client gives feedback that suggested that.

  104. daniel

    ok. back o topic

  105. daniel

    so we should evaluate tools?

  106. Guus

    I'm hoping for someone to be able to recommend tools from experience

  107. pep.

    Guus, I don't especially agree with what professionals do or don't do better. I also understand that iteam has much on their plate but I assume that if jonas said something in this regard he might consider helping(?)

  108. pep.

    I'd go with BBB I think, or Jitsi-meet, whichever.

  109. moparisthebest

    second vote for one of those

  110. daniel

    I’m gonna be in a BBB conf on Thursday. I can share my experience I guess

  111. daniel

    i generally like jitsi. but BBB probably performs better?

  112. daniel

    ¹ for that amount of people

  113. Guus

    I can't compare them, never used BBB

  114. pep.

    I guess it's similar performance-wise. We're not gonna be millions anyway

  115. moparisthebest

    I hear really good things about BBB, know some teachers that use it with classrooms full of kids and love it, haven't used it myself

  116. pep.

    Plus we don't need to look at everybody's face, worst case :P

  117. dwd

    Can I suggest we hold a couple of mini-events so we're not going into the Summit completely blind?

  118. pep.

    dwd, what do you have in mind

  119. Guus

    have a meeting or something would be a nice start

  120. Guus

    starting with babysteps

  121. Guus

    maybe do some kind of virtual meetup afterwards?

  122. dwd

    pep., I'm not sure. But a small 1-2 hour session would be a great way to test the tech, and if we have something useful to discuss that would be great.

  123. pep.

    Not sure what you're afraid about actually

  124. Guus

    I need to go in a bit. Can we wrap up, come up with some actions, and work towards closing the meeting please?

  125. moparisthebest

    council or board could do a meeting with it?

  126. pep.

    Progress we've made this far.. we don't seem to know what format to use, we don't know what tools to use even though it's likely to resolve around BBB/Jitsi-Meet, we agree it's gonna be online at least

  127. pep.

    I'd like to maybe have more regular meetings about this, say in 1-2 weeks again, after having gathered feedback.

  128. Guus


  129. pep.

    I'm personally not convinced we need a dry test first, I'm sure it's doable, but if people think it'd be good I'm not gonna oppose it.

  130. Guus

    Are we cancelling the annual dinner?

  131. Guus

    Do we want to try to arrange for some kind of alternative?

  132. pep.

    Do you want to eat in front of your screen?

  133. Guus

    (eg: home-delivered somethign something?)

  134. pep.

    With everybody on the other side

  135. moparisthebest

    seems like it'd be good to get a handful of people to test whatever beforehand anyway even if it's not an official dry run or whatever

  136. daniel

    > (eg: home-delivered somethign something?) That would be fun

  137. daniel

    I actually had the same idea

  138. pep.


  139. daniel

    But dunno how realtisc

  140. Guus

    me neither

  141. Guus

    lets ponder

  142. pep.

    Well I don't know where I'll be at this point so.. :P

  143. daniel

    Probably pretty expensive and tough to organize

  144. moparisthebest

    everyone can BYOB though :)

  145. Guus

    let's reconvene next week

  146. pep.

    # Next

  147. pep.

    +1w ? 4pm still

  148. Guus

    Let me share the designs

  149. Guus

  150. Guus

  151. pep.

    I'm not sure I'll have connectivity next week but let's try it

  152. daniel

    we can have an event to discuss the summit

  153. daniel

    +1w wfm

  154. daniel

    that's a big diff to the previous one

  155. pep.

    Guus, do you want to talk about that quickly?

  156. Guus

    I haven't even looked at it myself

  157. daniel

    i kinda liked the earlier ones (too) and i don’t understand where the changes come from

  158. Guus

    that was from feedback that we had back then.

  159. Guus

    I need to dig up the details if you want to know exactly

  160. Guus

    but at some point - just pick one, and go with that/

  161. daniel

    ok fair enough

  162. daniel

    sorry i didn’t want to come of too complainy

  163. pep.

    What's our target btw for these leaflets

  164. Guus

    Have some.

  165. pep.

    For whom

  166. Guus

    be able to hand them out at conferences and meetups. Hah.

  167. dwd

    Oh, I assumed that was porn.

  168. Guus

    it kinda is? 😉

  169. pep.


  170. moparisthebest

    not enough XML to be porn

  171. dwd


  172. dwd


  173. pep.


  174. pep.

    Ok, let's end this

  175. pep.

    # Close

  176. pep.

    Thanks all

  177. Guus


  178. pep.

    minutes should follow

  179. pep.

    (I'll send them)

  180. Guus


  181. pep.

    Guus, can I link the pictures in the minutes? (They'll probably expire at some point but they'll likely be irrelevant anyway at that time)

  182. pep.

    (Unless you only keep that a week :x)

  183. Guus


  184. pep. hmm, this never got a reply btw

  185. pep.

    GSoC is over now though

  186. vanitasvitae

    As a mentor I support this idea ;P