Summits, Conferences and Meetups workgroup - 2022-11-08

daniel, pep.: you both apply xsf for fosdem?

What do you mean

I'm not involved in setting up the XSF booth at fosdem. (in fact it's unlikely that I'm even going to fosdem)

Then I must have missed something. but then maybe a general question. how did this work in the last years and what is needed to organise?

Yeah I also have never organized FOSDEM. It's not the conference I appreciate the most tbh. If I'm there I would participate though

But it was common we have your summit parallel there?

https://share.gultsch.de/daniel/O1umYhFt6vSfhSg7/kQ7hk8jYRJGQ8j44MLaOUQ.jpg

emus: do you have this email?

Follow up with them

And yes summit has traditionally been on the two days leading up to fosdem

Fosdem is always Saturday Sunday. Summit is Thursday and Friday

And Brussels during these days is full of FLOSS stuff. There are other organizations that have meetings/dinners and/or their own mini conferences around those days

Devroom = track where the organizers can schedule their own talks (have their own call for papers that's different from the two main tracks that fosdem has) Realtime lounge = the booth

(just for some context)

alright, thanks daniel. forgot about the mail

MattJ, ralphm: shall I if noone else does?

Scrolling up

Very personal opinion: if you can organize only one thing I'd rather have a summit

But then again the overhead for the devroom and the lounge should be fairly low I guess

So, actually I did respond to that email

so nothing with fosdem?

I dont care, but I want something where we meet

I was a bit surprised that the other daniel had applied for a booth already

ralphm: ah, must have missed again

I really would like to do have a booth and a Summit again. I am planning myself on being there, but it would be good to get an idea of who would be willing to go.

ralphm: As said recently. lets risk and go ahead and advertise

And I was not sure if we'd do the Lounge theme again, although I don't have a better idea. People know it, so maybe we can just do that again.

maybe advertise that we started planning at leased

If I get a bit of guidance where to start, I can do ao

I'm happy to apply on behalf of the XSF. We can also reach out to Cisco to see if we can host the Summit there again.

ralphm: can I help you somehow?

ralphm: if you can reach out to Cisco that would be great. I'm not sure how their working from home policy currently looks like. Or if it's a good time to welcome strangers into their building

Not sure about Belgium but here in Germany a lot of my IT friends are still not really back in the office

Still, its worth asking, right?

Yes

I don't know about Belgium either. In The Netherlands, there are no restrictions, and I don't remember anyone working from home because of policy recently.

daniel: are you not planning on going because of restrictions or the sheer size of things?

I am up for any organizing if it happens too

emus: yes, let's make a copy of a previous wiki page for the Summit, and rework it to apply to 2023. Then let's gather suggestions for the agenda there. Also, we need a Chair for the day. In previous years that's been Kev, stpeter, or maybe even me one year.

> daniel: are you not planning on going because of restrictions or the sheer size of things? I've never been a huge fan of fosdem. Too crowded too hot. In recently years I frequently only stayed for the Saturday or so. And covid doesn't improve that for me

aye

But I'll strongly consider joining a summit

Or let's rephrase if the situation won't change to be significantly worse I'd go

Thanks, that'd be awesome.

Well, yeah, the future is always uncertain. I tend to just plan things knowing what we know now.

daniel: but even I would like to see you there, too does this count for everyone? I mean if most want to go - then lets do it

ralphm: I can do so

Yeah I'm not stopping anyone from going to fosdem.

In fact if there is a summit it will probably draw enough people to Brussels to crew the booth

This

emus: the application for the booth asks for an overview of what's new since 2020, that will be added to the booth's description. Do we have something like this for XMPP?

I will try to summarize, too from my perspective

Doesn't have to be complete, just some highlights, if any

(I am aware that the last two years have been hard)

fwiw, CCC cancelled because of previsions for another wave, and FOSDEM is 1 month right after. I'm not very optimistic but I guess we can start planning nonetheless

I'm also probably going to avoid FOSDEM if I go to Brussels this year, it's always very crowded (unlike CCC), and it gets crowded even more each year

(But officially it's still 5000 participants :p)

I'm not fully convinced that fosdem won't get canceled. But personally I'd be willing to go to a summit even if fosdem is not happening

pep., 5000 people still, three years after covid?

Ah, I guess we'll see :P

I highly doubt there’ll be more people than before.

You mean "covid 3 years in", right?

The conference room at Cisco isn't exactly know for its air quality either. So if anyone has covid I can guarantee that we all'll have it after the two days. But by that time I'll hopefully have my forth shot (+ one infection) so it'll probably be fine

Count me in for a summit. If some people don't show up, fine? (all the better? :) )

Meaning, it wouldn't hurt to have a smaller summit this year, if at least some people can attend and get stuff done

The smaller sprint stuff happening pre-covid was going well in my opinion

ralphm https://wiki.xmpp.org/web/Summit_25 I think is failed on the right allocation here. Maybe someone can check & fix?

Good night folks!