Summits, Conferences and Meetups workgroup - 2023-01-16

Oh okay thanks, I'll look for something then ASAP

Well I had a quick look at Thon's page a few days ago and it didn't look that rediculously overpriced, and I have a yearly travel budget in my job now that has barely been touched in the last two years due to covid

Has anyone heard from ralphm wrt Cisco?

I think they've been poked enough on this room :P

I'll send an email

Done

Hello everyone. I've been AWAL because of reasons, but fortunately got a ping by MattJ.

I've had contact with Cisco, but I don't think this is a viable option. My contact is not present at the time, they've tightened up security during the last few years, and I don't really know anyone else there anymore.

Okay, that's fine

Daniel got a quote from Thon for ~1k EUR/day, so 2k EUR total. If we're okay spending that, we can move ahead.

We will obviously want to ramp up seeking sponsors this year

We could look for somewhere else, especially because I don't actually know if many people are staying at Thon, but being so close to the summit date I think we should prioritize booking something unless we have immediate alternatives

> We could look for somewhere else, especially because I don't actually know if many people are staying at Thon Note that the offer I have is from the different Thon anyway

Oh, ha

Indeed. I noticed that a number of people already have lodging in the city center. Maybe we could get a quote from e.g. Ibis Brussels City Center or somesuch.

Which Thon is it?

Because at the time nobody was in the other thon and I thought it might be cheaper

The city center

Obviously I don't know if it actually is cheaper... But that's what I went with

Room Harald if you want to check their website

Sure. The Ibis has a room "Europe" with a maximum capacity of 32 (classroom setup, but 22 in board room setup), for example.

Do they have prices on the website?

No, I'll give them a call

Especially because I see they have a ceiling height of 3m instead of the 2.5 in yours.

2.45 actually

I've called them. The room is available, but I need to send them a mail for a quote.

doing that right now

Sent