Summits, Conferences and Meetups workgroup - 2023-01-17

I've got the following quote, based on the number of attendees: Seminar package at 75 EUR per person per day (minimum 15 persons) This package includes: - room rental of the plenary meeting room - permanent coffee, tea, juice, ... - hot & cold buffet lunch, incl 2 glasses of soft drink, water and coffee/tea: - salad bar - 2 hot dishes - dessert and fruit

So this is not just the room, but includes coffee and lunch.

daniel: was your quote including anything like that?

(the total for 16 people as in your quote would be €2400)

the offer I have for 950/day is the room. just the room. but no matter how many people. so we can easily go up to 22 and more

I didn’t know if we wanted any catering (I thought maybe no) and specifically asked for the room rent

(I dont need to be there 100% of the time if it should get too crowded)

but I do have offers for 'conference packages' that are charged per person too

those were more than 75 though.

if we want catering the ibis one seems cheaper

but this obviosuly also means we need to lock in the number of people

I think it's safe to assume we'll get no more than are currently on the wiki, but as some are "maybe" we may get fewer

probably relatively safe. We could send out another email like "please rsvp until $deadline" just to be sure

My last email basically said that

ok

"By the end of today" (a few days ago)

oh ok. missed the by the end of the day I guess

Probably others did too then, but at least we can point to it :)

so if we assume 16 people it's either 1900 or 2400 with food

Im pro to have service. has been a long time and it should be welcoming. the 500 eur we should rather get back on track with sponsors ✏

Right, I asked for the catering as an option, but they just came back with this package deal. My assumption was that having catering was nice, but if instead we want to head into the city, we need to arrange for that separately, of course.

FYI: one more for the summit added to the wiki this evening