XSF Discussion - 2010-09-07

  1. jack

    meeting is now or in an hour?

  2. Florian

    it was supposed to be now

  3. Florian

    stpeter, you there?

  4. Florian

    I guess we're still missing Will?

  5. Nÿco


  6. Nÿco

    lag test

  7. Florian


  8. Nÿco


  9. Neustradamus


  10. Nÿco

    jack, stpeter: are you available?

  11. jack

    I'm here

  12. stpeter


  13. Florian


  14. stpeter

    I didn't realize I was here

  15. stpeter

    just got back from an early lunch

  16. stpeter

    no meeting in my calendar

  17. stpeter

    etc. :)

  18. Nÿco

    so wanna have that meeting or not?

  19. Florian

    +1 from me

  20. jack

    I'm game

  21. Nÿco

    what does that meea

  22. Nÿco


  23. Florian

    he's up for it :)

  24. jack


  25. stpeter

    +1 here

  26. Florian

    so I guess just Will is missing...

  27. Nÿco


  28. Nÿco


  29. Nÿco

    Agenda: - New Website? - Sponsors? - Roadmap update? - GSoC? - Elections? Sidenote: - Fix Calendar.

  30. Nÿco

    wanna add/remove an item?

  31. Florian

    Mini Summits

  32. jack

    how's the new website being received so far?

  33. Nÿco

    Will can answer?

  34. stpeter

    seems good, but I don't have real feedback

  35. Florian

    yeah, after some first issues, I guess it's working quite well

  36. Florian

    the next step is just to grow the content

  37. Nÿco

    maintain would be a priority

  38. stpeter

    e.g. I noticed that http://xmpp.org/about-xmpp/history/ is a bit stale :)

  39. Florian

    yeah ...

  40. Florian

    was there any progress with getting the editorial team on board?

  41. jack

    do we have a page of which pages need the most work?

  42. jack

    then maybe we can get some people to work on them

  43. Florian

    I don't think there is one at the moment, but I'm sure we can get a list together

  44. Nÿco

    the CommTeam is quite asleep

  45. Nÿco

    maybe mostly because of me

  46. Florian

    ok, maybe send round a mail on the members list to have a few people give feedback on what content needs updating

  47. stpeter


  48. Florian

    and then let the CommTeam to get cracking on that?

  49. Nÿco


  50. Nÿco

    I don't think 'let' is the right attitude, we may better 'animate' it, r something similar

  51. stpeter

    I have a short list of issues I've discovered

  52. Florian


  53. Florian

    maybe a Wiki page?

  54. Nÿco

    ah, please e-mail them to Will, or to the list?

  55. Nÿco

    Wiki for tracking?

  56. Florian


  57. Florian

    list of all pages that are outdated, need fixing

  58. Florian

    that way we can keep track of what's done and what isn't

  59. Florian

    easier than thousands of E-mails

  60. Florian

    with duplicates

  61. stpeter


  62. Nÿco

    (we have the JIRA instance)

  63. Nÿco

    why not

  64. Florian

    all the members have write acess to the wiki

  65. Florian

    as they applied through it

  66. stpeter

    let's update http://wiki.xmpp.org/web/CommTeam while we're at it, too

  67. stpeter selects "edit"

  68. Nÿco

    ok then

  69. jack

    on sponsorship front, do we have any new ones? I'm pretty sure Collecta is going to kick in some

  70. stpeter


  71. stpeter

    I need to follow up with ISOC

  72. Florian

    I contacted Voxeo

  73. Florian

    haven't heard back from them

  74. jack

    I saw that thread. hopefully something will come of that

  75. stpeter

    I know a few folks at Voxeo

  76. Florian

    nor from Nokia

  77. Florian

    what about setting up an E-mail adress sponsors@xmpp.org ?

  78. Florian

    afair that was mentioned somewhere

  79. jack

    for what purpose?

  80. Florian

    communications to sponsors

  81. jack

    just an alias to send out updates?

  82. Florian

    and receive replies

  83. Nÿco

    what if recepients change?

  84. Florian

    and that

  85. Florian

    i.e. sponsors@ can always point to the existing board

  86. jack

    ok. makes sense

  87. Nÿco

    why not just use board

  88. Nÿco


  89. Florian

    because it's a mailinglist

  90. Nÿco


  91. stpeter

    we had a sponsors@xmpp.org list for communication with and among sponsors, but we never really used it

  92. Florian

    only members of it can post to it

  93. Nÿco

    we can reconfigure that?

  94. Florian

    I wouldn't go for a mailinglist

  95. Florian

    because we also want to send out invoices through that I guess

  96. Nÿco

    I would, but ok

  97. Florian

    and payment details

  98. Nÿco

    they can originate from any e-mail addresse?

  99. stpeter


  100. Florian

    it's not as easy to keep track for the other company

  101. stpeter

    we just need better contact information for each sponsoring company

  102. Florian

    a single contact adress / reply-to address

  103. stpeter

    e.g., responsible individual, phone number, etc.

  104. Nÿco


  105. Nÿco

    my point was against the multipicity of contact points

  106. Nÿco

    but ok, let's write that in the minutes

  107. stpeter

    multiplicity at each sponsor, or multiplicity from the XSF side?

  108. Florian

    XSF side

  109. Nÿco

    (separated the agenda from the minutes)

  110. stpeter


  111. stpeter


  112. Florian

    and having an official contact address makes it look a lot less like Spam :)

  113. stpeter

    different people have different contacts, so it's OK to have multiple contacts, but perhaps we should all cc a common alias like sponsors@

  114. Florian


  115. Florian

    and I would even say send from that alias

  116. jack

    +1 on sending from the alias

  117. Florian

    It just makes us look a lot less like we're trying to scam peopel

  118. Florian


  119. stpeter


  120. Florian

    otherwise, it might look a bit like the "You're great uncle in Zimbabwe died, please send many munies here."

  121. stpeter

    well, if you have a personal contact at Voxeo or ISOC or whatever, then I say use that contact for communication to establish the relationship -- but we can send "invoices" and reminders from sponsors@xmpp.org -- is that what you're suggesting?

  122. Florian


  123. stpeter


  124. stpeter

    +1 then

  125. Florian

    and on top of that ... for companies like Nokia

  126. Nÿco

    want to PGP-sign?

  127. Florian

    where you get redirected to other departments etc.

  128. Florian

    I mean, personal contacts are personal contacts

  129. Florian

    but for any other companies

  130. Florian

    sponsors@xmpp.org just looks a lot more legit.

  131. stpeter


  132. stpeter

    now we'll need to figure out how to make that happen

  133. Florian


  134. Florian

    I guess incomming is alias to the board members

  135. Florian

    and outgoing, we need an SMTP account on the mail server?

  136. Florian

    or even an IMAP inbox?

  137. stpeter


  138. stpeter


  139. stpeter

    I'm not a mail guru :)

  140. Nÿco

    we can write our requirements for the infra department to implement? ;-)

  141. Florian


  142. stpeter

    for editor@xmpp.org, mail is sent by scripts and received via an alias that goes only to me but could go to others, too

  143. Florian

    they'll be glad :D

  144. Florian

    but yeah, I guess we will find some way

  145. Nÿco


  146. Nÿco

    next agenda item?

  147. Nÿco

    or still sponsors?

  148. Florian

    well, I guess in regards to sponsors ...

  149. Florian

    let's try to get some :)

  150. Nÿco

    next item would be: "Roadmap update?"

  151. Nÿco

    ah, good point! ;-)

  152. Florian

    so yeah, I'd say next item?

  153. stpeter


  154. stpeter


  155. Nÿco

    last meeting notes:

  156. Nÿco

    - Roadmap update Need to discuss with everyone (Board, Council, members, community) Set broader technical priorities These can be presented to sponsors, too

  157. Florian

    ok, so maybe once we have some sponsors on board

  158. Nÿco

    maybe we need to increase the importance/emergency of spam fighting

  159. stpeter

    it seems that a discussion on the members@ list would be a good place to start

  160. Florian

    see what they'd like to see?

  161. Florian

    and then have a joint meeting with the council?

  162. Florian

    and yes, members of course :)

  163. Nÿco

    members yes, but also maybe a broader range of users/developpers/admins?

  164. Nÿco

    a call for comments on the roadmpa update on our blog?

  165. stpeter

    I'll kick off a discussion on the members list

  166. Nÿco

    ok, thx

  167. stpeter


  168. Florian

    I'd say the blog later

  169. stpeter

    I would hope that we have pretty good representation on the member list

  170. Florian

    once we have some suggestions to begin with

  171. stpeter

    we can use that to come up with some priorities

  172. stpeter

    yeah, what Florian said :)

  173. Nÿco

    this would have 2 goals: 1/ get feedback 2/ get more people implied in the XSF processes

  174. Nÿco

    agree with the blog article being posted later, when we have something consistent

  175. Florian

    sounds good

  176. Florian

    so who is going to send out a mail to the members@ ?

  177. Nÿco


  178. Nÿco


  179. stpeter

    yep, me

  180. stpeter

    I started writing it already

  181. Nÿco

    lightning fast...

  182. stpeter


  183. Nÿco

    you already have feedback???

  184. stpeter

    other times, deathly slow

  185. Florian

    heh :)

  186. Florian

    ok ... next item then?

  187. stpeter


  188. Nÿco


  189. MiGri


  190. Nÿco


  191. stpeter


  192. stpeter

    bear can tell us about that

  193. Nÿco


  194. stpeter

    I think it went well, but he knows all

  195. bear


  196. bear

    it went very well

  197. Florian


  198. bear

    active participation in community by 3 of the 4

  199. bear

    code has landed and I need to get it bundled to put out onto the gsoc repos

  200. bear

    so a very good but quiet GSoC

  201. bear

    no drama or other non-coding issues

  202. stpeter

    good, I don't like drama

  203. bear

    and unless one of the euro centered mentors wants to go to the event, I don't think we will be sending anyone

  204. stpeter

    one piece of feedback: it would be helpful to require implementation reports of some kind from students before their projects are considered complete (this helps us to improve the XEPs)

  205. bear

    we tried to poke in that direction

  206. bear

    but that's a feedback for myself - be much more forceful next time

  207. stpeter

    well, we could tell them that they won't receive the money without an implementation report :)

  208. bear

    i'll bring that up with Kev this weekend - I need to get with him for end-of-project closeup

  209. Nÿco

    do you want to write another blogpost?

  210. bear

    yes - working on the words - they come slower for me than you guys :)

  211. Nÿco


  212. Nÿco

    next item? elections?

  213. Florian

    next up ... elections?

  214. Nÿco


  215. Nÿco

    not much candidates, we must encourage, challenge the candidates

  216. Nÿco

    in order to have good ones

  217. Florian

    I guess the date is set to the 30th for applications

  218. Florian

    and then until the 15th of October for voting?

  219. Nÿco

    is there a need?

  220. Nÿco

    we cant' postpone all elections periods like that

  221. stpeter

    yeah I will poke some more people

  222. stpeter

    in years past we had the application period in August but people were on vacation

  223. stpeter

    so last year candidates wrote their "position papers" in September, that worked better I think

  224. Nÿco


  225. Nÿco

    http://wiki.xmpp.org/web/Board_and_Council_Elections_2010 create/update yours!

  226. Nÿco

    next item? Mini summits?

  227. Florian


  228. Florian

    I think, looking at the time, and seeing as Will is not here ... table it?

  229. Florian

    next meeting?

  230. Florian

    unless everyone wants to talk about it now

  231. stpeter

    OK I posted to members@ about the roadmap and to commteam@ about the site issues page

  232. jack

    +1 to tabling for now

  233. Florian


  234. stpeter

    tabling for now is fine with me

  235. Florian


  236. Florian

    then just ... next meeting?/

  237. stpeter ponders standing for the Council again

  238. Nÿco

    Next meeting: 2010-09-21, same place, same time

  239. Nÿco


  240. stpeter


  241. Florian


  242. Florian


  243. Nÿco

    http://typewith.me/dU7MWvDIav <<< please review, edit, add, remove, etc.

  244. Florian

    actually ..

  245. Florian


  246. Florian

    will work

  247. jack


  248. Florian

    note: Please add this to the calendar

  249. jack

    see you guys online

  250. Florian

    whoever can :)

  251. Nÿco

    can we put that item in the XSF cal?

  252. stpeter

    oh sorry I missed the minutes page

  253. Nÿco

    thx all

  254. Florian

    yup, thx guys

  255. stpeter

    yes I will update the calendar, easy enough

  256. Nÿco


  257. Nÿco

    you can review it now

  258. Nÿco

    who's gonna post to the ML?

  259. Florian


  260. Florian

    quick question

  261. Florian

    as I've just got some replies from voxeo

  262. Florian

    Sponsorship start date?

  263. Florian


  264. Florian

    or should we group a few together?

  265. Florian

    i.e. 1. November?

  266. stpeter


  267. stpeter

    1 January (calendar year)?

  268. stpeter

    that seems perhaps easier to track

  269. Florian


  270. Florian

    but that's quite far away from now

  271. Florian

    and sometimes, some companies prefer to have the sponsorship at the end of the year (remaining funds in projects)

  272. stpeter


  273. Florian

    and I guess we'll be accepting Sponsors throughout the year (at least according to our website)

  274. stpeter


  275. stpeter

    we accept at any time

  276. Florian

    so I guess October might be a bit too short

  277. stpeter

    but then the question is, when would we ask them to renew?

  278. Florian

    but by November, we should have a good lineup of all new sponsors

  279. Florian

    12 months

  280. stpeter


  281. stpeter

    that's fine

  282. Florian

    and I guess we'll always tell them to start on the 1st of some month

  283. Florian

    just for easier management

  284. stpeter


  285. stpeter


  286. Florian

    so yeah, sponsors can join every month

  287. Florian

    and we'll launch our first batch in November?

  288. stpeter

    Florian: do we really need to batch them?

  289. stpeter

    hi will

  290. Florian

    hey will.sheward

  291. will.sheward

    shamefaced will has joined the meeting

  292. Florian

    I guess the site would look a bit strange with just one sponsor

  293. will.sheward

    must remember to attend meetings that i suggest

  294. will.sheward

    do we just have one?

  295. Florian

    so I'd like to have at least a few (3?) to launch it

  296. Florian

    we just had :)

  297. will.sheward

    what about the people hosting the site who would be payment in kind sponsors?

  298. Florian

    ah right

  299. stpeter


  300. Florian

    USSHC is staying on I guess

  301. Florian

    we just need to write them an official "invoice" for 12 months I guess?

  302. Florian

    i.e. a sponsorship for 12 months, that gets renewed every 12 months, until the service isn't used anymore

  303. Florian

    but basically to have an official agreement for a certain time

  304. will.sheward

    yes, treasurer/secretary issue i think

  305. Florian

    to not have sponsors back out in the middle of a term

  306. Florian


  307. will.sheward

    as long as we have their money, i think that's unlikely

  308. Florian

    well, it's different for in-kind :)

  309. will.sheward

    unless we do something appalling and nobody wants to be associated with us any more :-)

  310. Florian

    I guess someone needs to look into the legal stuff then?

  311. Florian

    i.e. sponsorship invoices and papers we send out for in-kind stuff

  312. will.sheward

    invoices = treasurer

  313. Florian

    stpeter, I guess you know most about this?

  314. will.sheward

    and peter's sfk

  315. will.sheward


  316. will.sheward

    i think at the moment

  317. Florian

    that's the beauty of XMPP ... it's real-time, yet still allows for asynchronous conversations :D

  318. will.sheward

    you sound like a salesman

  319. Florian


  320. Florian

    but about the sponsorships ... I guess we should at least have them start always at the 1st of the month

  321. Florian

    just to keep it maintainable

  322. Florian

    seeing as having 100s of sponsors with completely random due dates ...

  323. will.sheward

    or we could pro-rata until the end of a defined period

  324. Florian

    that's complicated :D

  325. Florian

    that's also possible

  326. Florian

    but might be a bit messier

  327. Florian

    and depending on companies budgets, not as good

  328. Florian

    as I was saying before, some companies prefer to start sponsoring in December, as they see that they have got some money left

  329. will.sheward


  330. Florian

    so always starting at the 1st of a month is quite useful

  331. Florian

    and very maintainable

  332. Florian_Homer

    will.sheward: do we actually have a sponsor detail page example somewhere?

  333. will.sheward

    no - we didn't have such pages on the old site

  334. will.sheward

    i'll put something togehter tomorrow for usshc - we cna use that as an example for the voxeo people

  335. stpeter


  336. Florian_Homer


  337. Florian_Homer

    and I guess we should delete the other sponsors from the pages

  338. will.sheward

    do we consider google a sponsor still?

  339. stpeter

    I'm not sure who to consider a sponsor anymore

  340. will.sheward

    strictly speaking only our hosts and voxeo.

  341. stpeter


  342. Florian_Homer

    here's a question ... <biased>Flosoft.biz for ds0039?</biased>

  343. Florian_Homer

    don't remember what happened to that in the end?

  344. will.sheward


  345. Florian_Homer

    the server that serves as proxy

  346. Florian_Homer

    and stun

  347. Florian_Homer

    and some other stuff afair

  348. stpeter

    will.sheward: that's one of the machines we use,currently used only for the file transfer proxy I think

  349. will.sheward

    we should discuss at the next meeting (I'll be there this time promise). then we can wipe existing sponsors at the end of the month and put the new ones up.

  350. Florian_Homer

    sounds good

  351. Florian_Homer

    does anyone have the HP / Dell sponsorship deals?

  352. will.sheward

    this wil give florian a couple weeks to find some more

  353. will.sheward


  354. Florian_Homer


  355. Florian_Homer

    time to kick in some doors :)

  356. bear

    florian shoud start in on Mozilla Europe

  357. Florian_Homer

    bear: how do you mean?

  358. bear

    and push the open source angle

  359. Florian_Homer

    oh, for sponsorship?

  360. bear

    just saying you could contact mozilla euro.... yes

  361. Florian_Homer

    why not US?

  362. Florian_Homer

    I'm more often awake in the US timezone :)

  363. bear

    i'll be contacting hem

  364. bear

    but sure - hit up both

  365. Florian_Homer

    ah right :)

  366. Florian_Homer

    any contacts I should hit up in Europe?

  367. bear

    let me get them

  368. Florian_Homer

    and stpeter wanted to check with Cisco :)

  369. bear

    Barbara Hueppe bhueppe@mozilla.com EU Communications Manager

  370. bear

    she is in Berlin

  371. Florian


  372. Florian

    I'll drop her a line (maybe once we get the sponsors@ E-mail?

  373. bear


  374. Florian_Homer

    I'm wondering who of the ITeam can set that up?

  375. stpeter

    I'll send an email to the iteam list about it

  376. Florian


  377. stpeter


  378. Neustradamus

    Tristan Nitot : http://www.nitot.com/ Mozilla Europe