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jack
meeting is now or in an hour?
-
Florian
it was supposed to be now
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Florian
stpeter, you there?
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Florian
I guess we're still missing Will?
-
Nÿco
hi
-
Nÿco
lag test
-
Florian
pong
-
Nÿco
sorry
-
Neustradamus
hi
-
Nÿco
jack, stpeter: are you available?
-
jack
I'm here
-
stpeter
aha
-
Florian
:)
-
stpeter
I didn't realize I was here
-
stpeter
just got back from an early lunch
-
stpeter
no meeting in my calendar
-
stpeter
etc. :)
-
Nÿco
so wanna have that meeting or not?
-
Florian
+1 from me
-
jack
I'm game
-
Nÿco
what does that meea
-
Nÿco
mean?
-
Florian
he's up for it :)
-
jack
+1
-
stpeter
+1 here
-
Florian
so I guess just Will is missing...
-
Nÿco
ok
-
Nÿco
http://typewith.me/dU7MWvDIav
-
Nÿco
Agenda: - New Website? - Sponsors? - Roadmap update? - GSoC? - Elections? Sidenote: - Fix Calendar.
-
Nÿco
wanna add/remove an item?
-
Florian
Mini Summits
-
jack
how's the new website being received so far?
-
Nÿco
Will can answer?
-
stpeter
seems good, but I don't have real feedback
-
Florian
yeah, after some first issues, I guess it's working quite well
-
Florian
the next step is just to grow the content
-
Nÿco
maintain would be a priority
-
stpeter
e.g. I noticed that http://xmpp.org/about-xmpp/history/ is a bit stale :)
-
Florian
yeah ...
-
Florian
was there any progress with getting the editorial team on board?
-
jack
do we have a page of which pages need the most work?
-
jack
then maybe we can get some people to work on them
-
Florian
I don't think there is one at the moment, but I'm sure we can get a list together
-
Nÿco
the CommTeam is quite asleep
-
Nÿco
maybe mostly because of me
-
Florian
ok, maybe send round a mail on the members list to have a few people give feedback on what content needs updating
-
stpeter
yes
-
Florian
and then let the CommTeam to get cracking on that?
-
Nÿco
sure
-
Nÿco
I don't think 'let' is the right attitude, we may better 'animate' it, r something similar
-
stpeter
I have a short list of issues I've discovered
-
Florian
ok...
-
Florian
maybe a Wiki page?
-
Nÿco
ah, please e-mail them to Will, or to the list?
-
Nÿco
Wiki for tracking?
-
Florian
yeah
-
Florian
list of all pages that are outdated, need fixing
-
Florian
that way we can keep track of what's done and what isn't
-
Florian
easier than thousands of E-mails
-
Florian
with duplicates
-
stpeter
true
-
Nÿco
(we have the JIRA instance)
-
Nÿco
why not
-
Florian
all the members have write acess to the wiki
-
Florian
as they applied through it
-
stpeter
let's update http://wiki.xmpp.org/web/CommTeam while we're at it, too
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-
Nÿco
ok then
-
jack
on sponsorship front, do we have any new ones? I'm pretty sure Collecta is going to kick in some
-
stpeter
http://wiki.xmpp.org/web/SiteIssues
-
stpeter
I need to follow up with ISOC
-
Florian
I contacted Voxeo
-
Florian
haven't heard back from them
-
jack
I saw that thread. hopefully something will come of that
-
stpeter
I know a few folks at Voxeo
-
Florian
nor from Nokia
-
Florian
what about setting up an E-mail adress sponsors@xmpp.org ?
-
Florian
afair that was mentioned somewhere
-
jack
for what purpose?
-
Florian
communications to sponsors
-
jack
just an alias to send out updates?
-
Florian
and receive replies
-
Nÿco
what if recepients change?
-
Florian
and that
-
Florian
i.e. sponsors@ can always point to the existing board
-
jack
ok. makes sense
-
Nÿco
why not just use board
-
Nÿco
?
-
Florian
because it's a mailinglist
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Nÿco
and?
-
stpeter
we had a sponsors@xmpp.org list for communication with and among sponsors, but we never really used it
-
Florian
only members of it can post to it
-
Nÿco
we can reconfigure that?
-
Florian
I wouldn't go for a mailinglist
-
Florian
because we also want to send out invoices through that I guess
-
Nÿco
I would, but ok
-
Florian
and payment details
-
Nÿco
they can originate from any e-mail addresse?
-
stpeter
hmm
-
Florian
it's not as easy to keep track for the other company
-
stpeter
we just need better contact information for each sponsoring company
-
Florian
a single contact adress / reply-to address
-
stpeter
e.g., responsible individual, phone number, etc.
-
Nÿco
ok
-
Nÿco
my point was against the multipicity of contact points
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Nÿco
but ok, let's write that in the minutes
-
stpeter
multiplicity at each sponsor, or multiplicity from the XSF side?
-
Florian
XSF side
-
Nÿco
(separated the agenda from the minutes)
-
stpeter
ah
-
stpeter
well
-
Florian
and having an official contact address makes it look a lot less like Spam :)
-
stpeter
different people have different contacts, so it's OK to have multiple contacts, but perhaps we should all cc a common alias like sponsors@
-
Florian
yeah
-
Florian
and I would even say send from that alias
-
jack
+1 on sending from the alias
-
Florian
It just makes us look a lot less like we're trying to scam peopel
-
Florian
*people
-
stpeter
hmm
-
Florian
otherwise, it might look a bit like the "You're great uncle in Zimbabwe died, please send many munies here."
-
stpeter
well, if you have a personal contact at Voxeo or ISOC or whatever, then I say use that contact for communication to establish the relationship -- but we can send "invoices" and reminders from sponsors@xmpp.org -- is that what you're suggesting?
-
Florian
yes
-
stpeter
ok
-
stpeter
+1 then
-
Florian
and on top of that ... for companies like Nokia
-
Nÿco
want to PGP-sign?
-
Florian
where you get redirected to other departments etc.
-
Florian
I mean, personal contacts are personal contacts
-
Florian
but for any other companies
-
Florian
sponsors@xmpp.org just looks a lot more legit.
-
stpeter
yep
-
stpeter
now we'll need to figure out how to make that happen
-
Florian
right
-
Florian
I guess incomming is alias to the board members
-
Florian
and outgoing, we need an SMTP account on the mail server?
-
Florian
or even an IMAP inbox?
-
stpeter
well
-
stpeter
possible
-
stpeter
I'm not a mail guru :)
-
Nÿco
we can write our requirements for the infra department to implement? ;-)
-
Florian
:D
-
stpeter
for editor@xmpp.org, mail is sent by scripts and received via an alias that goes only to me but could go to others, too
-
Florian
they'll be glad :D
-
Florian
but yeah, I guess we will find some way
-
Nÿco
ok
-
Nÿco
next agenda item?
-
Nÿco
or still sponsors?
-
Florian
well, I guess in regards to sponsors ...
-
Florian
let's try to get some :)
-
Nÿco
next item would be: "Roadmap update?"
-
Nÿco
ah, good point! ;-)
-
Florian
so yeah, I'd say next item?
-
stpeter
http://xmpp.org/about-xmpp/xsf/xsf-roadmap/
-
stpeter
?
-
Nÿco
last meeting notes:
-
Nÿco
- Roadmap update Need to discuss with everyone (Board, Council, members, community) Set broader technical priorities These can be presented to sponsors, too
-
Florian
ok, so maybe once we have some sponsors on board
-
Nÿco
maybe we need to increase the importance/emergency of spam fighting
-
stpeter
it seems that a discussion on the members@ list would be a good place to start
-
Florian
see what they'd like to see?
-
Florian
and then have a joint meeting with the council?
-
Florian
and yes, members of course :)
-
Nÿco
members yes, but also maybe a broader range of users/developpers/admins?
-
Nÿco
a call for comments on the roadmpa update on our blog?
-
stpeter
I'll kick off a discussion on the members list
-
Nÿco
ok, thx
-
stpeter
hmm
-
Florian
I'd say the blog later
-
stpeter
I would hope that we have pretty good representation on the member list
-
Florian
once we have some suggestions to begin with
-
stpeter
we can use that to come up with some priorities
-
stpeter
yeah, what Florian said :)
-
Nÿco
this would have 2 goals: 1/ get feedback 2/ get more people implied in the XSF processes
-
Nÿco
agree with the blog article being posted later, when we have something consistent
-
Florian
sounds good
-
Florian
so who is going to send out a mail to the members@ ?
-
Nÿco
s
-
Nÿco
...tpeter
-
stpeter
yep, me
-
stpeter
I started writing it already
-
Nÿco
lightning fast...
-
stpeter
sometimes
-
Nÿco
you already have feedback???
-
stpeter
other times, deathly slow
-
Florian
heh :)
-
Florian
ok ... next item then?
-
stpeter
yep
-
Nÿco
yep
-
MiGri
yep
-
Nÿco
g.s.o.c.
-
stpeter
aha
-
stpeter
bear can tell us about that
-
Nÿco
bear?
-
stpeter
I think it went well, but he knows all
-
bear
yes?
-
bear
it went very well
-
Florian
GSoC?
-
bear
active participation in community by 3 of the 4
-
bear
code has landed and I need to get it bundled to put out onto the gsoc repos
-
bear
so a very good but quiet GSoC
-
bear
no drama or other non-coding issues
-
stpeter
good, I don't like drama
-
bear
and unless one of the euro centered mentors wants to go to the event, I don't think we will be sending anyone
-
stpeter
one piece of feedback: it would be helpful to require implementation reports of some kind from students before their projects are considered complete (this helps us to improve the XEPs)
-
bear
we tried to poke in that direction
-
bear
but that's a feedback for myself - be much more forceful next time
-
stpeter
well, we could tell them that they won't receive the money without an implementation report :)
-
bear
i'll bring that up with Kev this weekend - I need to get with him for end-of-project closeup
-
Nÿco
do you want to write another blogpost?
-
bear
yes - working on the words - they come slower for me than you guys :)
-
Nÿco
ok
-
Nÿco
next item? elections?
-
Florian
next up ... elections?
-
Nÿco
;-)
-
Nÿco
not much candidates, we must encourage, challenge the candidates
-
Nÿco
in order to have good ones
-
Florian
I guess the date is set to the 30th for applications
-
Florian
and then until the 15th of October for voting?
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-
Nÿco
is there a need?
-
Nÿco
we cant' postpone all elections periods like that
-
stpeter
yeah I will poke some more people
-
stpeter
in years past we had the application period in August but people were on vacation
-
stpeter
so last year candidates wrote their "position papers" in September, that worked better I think
-
Nÿco
ok...
-
Nÿco
http://wiki.xmpp.org/web/Board_and_Council_Elections_2010 create/update yours!
-
Nÿco
next item? Mini summits?
-
Florian
yes
-
Florian
I think, looking at the time, and seeing as Will is not here ... table it?
-
Florian
next meeting?
-
Florian
unless everyone wants to talk about it now
-
stpeter
OK I posted to members@ about the roadmap and to commteam@ about the site issues page
-
jack
+1 to tabling for now
-
Florian
+2
-
stpeter
tabling for now is fine with me
-
Florian
ok
-
Florian
then just ... next meeting?/
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-
Nÿco
Next meeting: 2010-09-21, same place, same time
-
Nÿco
?
-
stpeter
WFM
-
Florian
WFM
-
Florian
ah
-
Nÿco
http://typewith.me/dU7MWvDIav <<< please review, edit, add, remove, etc.
-
Florian
actually ..
-
Florian
yeah
-
Florian
will work
-
jack
WFM
-
Florian
note: Please add this to the calendar
-
jack
see you guys online
-
Florian
whoever can :)
-
Nÿco
can we put that item in the XSF cal?
-
stpeter
oh sorry I missed the minutes page
-
Nÿco
thx all
-
Florian
yup, thx guys
-
stpeter
yes I will update the calendar, easy enough
-
Nÿco
thx
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-
Nÿco
you can review it now
-
Nÿco
who's gonna post to the ML?
-
Florian
ah
-
Florian
quick question
-
Florian
as I've just got some replies from voxeo
-
Florian
Sponsorship start date?
-
Florian
asap?
-
Florian
or should we group a few together?
-
Florian
i.e. 1. November?
-
stpeter
hmm
-
stpeter
1 January (calendar year)?
-
stpeter
that seems perhaps easier to track
-
Florian
ok
-
Florian
but that's quite far away from now
-
Florian
and sometimes, some companies prefer to have the sponsorship at the end of the year (remaining funds in projects)
-
stpeter
true
-
Florian
and I guess we'll be accepting Sponsors throughout the year (at least according to our website)
-
stpeter
right
-
stpeter
we accept at any time
-
Florian
so I guess October might be a bit too short
-
stpeter
but then the question is, when would we ask them to renew?
-
Florian
but by November, we should have a good lineup of all new sponsors
-
Florian
12 months
-
stpeter
ok
-
stpeter
that's fine
-
Florian
and I guess we'll always tell them to start on the 1st of some month
-
Florian
just for easier management
-
stpeter
yes
-
stpeter
exactly
-
Florian
so yeah, sponsors can join every month
-
Florian
and we'll launch our first batch in November?
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stpeter
Florian: do we really need to batch them?
-
stpeter
hi will
-
Florian
hey will.sheward
-
will.sheward
shamefaced will has joined the meeting
-
Florian
I guess the site would look a bit strange with just one sponsor
-
will.sheward
must remember to attend meetings that i suggest
-
will.sheward
do we just have one?
-
Florian
so I'd like to have at least a few (3?) to launch it
-
Florian
we just had :)
-
will.sheward
what about the people hosting the site who would be payment in kind sponsors?
-
Florian
ah right
-
stpeter
brb
-
Florian
USSHC is staying on I guess
-
Florian
we just need to write them an official "invoice" for 12 months I guess?
-
Florian
i.e. a sponsorship for 12 months, that gets renewed every 12 months, until the service isn't used anymore
-
Florian
but basically to have an official agreement for a certain time
-
will.sheward
yes, treasurer/secretary issue i think
-
Florian
to not have sponsors back out in the middle of a term
-
Florian
right
-
will.sheward
as long as we have their money, i think that's unlikely
-
Florian
well, it's different for in-kind :)
-
will.sheward
unless we do something appalling and nobody wants to be associated with us any more :-)
-
Florian
I guess someone needs to look into the legal stuff then?
-
Florian
i.e. sponsorship invoices and papers we send out for in-kind stuff
-
will.sheward
invoices = treasurer
-
Florian
stpeter, I guess you know most about this?
-
will.sheward
and peter's sfk
-
will.sheward
afk
-
will.sheward
i think at the moment
-
Florian
that's the beauty of XMPP ... it's real-time, yet still allows for asynchronous conversations :D
-
will.sheward
you sound like a salesman
-
Florian
:p
-
Florian
but about the sponsorships ... I guess we should at least have them start always at the 1st of the month
-
Florian
just to keep it maintainable
-
Florian
seeing as having 100s of sponsors with completely random due dates ...
-
will.sheward
or we could pro-rata until the end of a defined period
-
Florian
that's complicated :D
-
Florian
that's also possible
-
Florian
but might be a bit messier
-
Florian
and depending on companies budgets, not as good
-
Florian
as I was saying before, some companies prefer to start sponsoring in December, as they see that they have got some money left
-
will.sheward
true
-
Florian
so always starting at the 1st of a month is quite useful
-
Florian
and very maintainable
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Florian_Homer
will.sheward: do we actually have a sponsor detail page example somewhere?
-
will.sheward
no - we didn't have such pages on the old site
-
will.sheward
i'll put something togehter tomorrow for usshc - we cna use that as an example for the voxeo people
-
stpeter
correct
-
Florian_Homer
great
-
Florian_Homer
and I guess we should delete the other sponsors from the pages
-
will.sheward
do we consider google a sponsor still?
-
stpeter
I'm not sure who to consider a sponsor anymore
-
will.sheward
strictly speaking only our hosts and voxeo.
-
stpeter
yep
-
Florian_Homer
here's a question ... <biased>Flosoft.biz for ds0039?</biased>
-
Florian_Homer
don't remember what happened to that in the end?
-
will.sheward
ds0039?
-
Florian_Homer
the server that serves as proxy
-
Florian_Homer
and stun
-
Florian_Homer
and some other stuff afair
-
stpeter
will.sheward: that's one of the machines we use,currently used only for the file transfer proxy I think
-
will.sheward
we should discuss at the next meeting (I'll be there this time promise). then we can wipe existing sponsors at the end of the month and put the new ones up.
-
Florian_Homer
sounds good
-
Florian_Homer
does anyone have the HP / Dell sponsorship deals?
-
will.sheward
this wil give florian a couple weeks to find some more
-
will.sheward
:)
-
Florian_Homer
:D
-
Florian_Homer
time to kick in some doors :)
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-
bear
florian shoud start in on Mozilla Europe
-
Florian_Homer
bear: how do you mean?
-
bear
and push the open source angle
-
Florian_Homer
oh, for sponsorship?
-
bear
just saying you could contact mozilla euro.... yes
-
Florian_Homer
why not US?
-
Florian_Homer
I'm more often awake in the US timezone :)
-
bear
i'll be contacting hem
-
bear
but sure - hit up both
-
Florian_Homer
ah right :)
-
Florian_Homer
any contacts I should hit up in Europe?
-
bear
let me get them
-
Florian_Homer
and stpeter wanted to check with Cisco :)
-
bear
Barbara Hueppe bhueppe@mozilla.com EU Communications Manager
-
bear
she is in Berlin
-
Florian
cheers
-
Florian
I'll drop her a line (maybe once we get the sponsors@ E-mail?
-
bear
k
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-
Florian_Homer
I'm wondering who of the ITeam can set that up?
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stpeter
I'll send an email to the iteam list about it
-
Florian
great
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-
stpeter
done
-
Neustradamus
Tristan Nitot : http://www.nitot.com/ Mozilla Europe
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