XSF Discussion - 2010-09-21

meeting time?

i think so

yep

so, Nyco can't make it

and Jack is away?

i dont know about jack, nyco definately cvannot make it

pinged Jack, but he seems to be away

lets give it a few minutes

ok

ok :)

.....

.....

should we go for it?

mind you, given that i completely forgot about the last meeting, i'm the last person to get impatient ;-)

:)

+1

i wonder if we're in the right room?

ah, there he is! :)

peter - where'd you come from?

cant even see you online

hmm

well, here I am

haha

will.sheward: I have multiple accounts

i suspect you're an imposter

and I'm logged into only two of them at the moment

heh

well I'm a room owner :P

ah

so I'm probably not an imposter

shall I destroy the room just to show my power? hahaha!

evil dictator, we already have a benevolent dictator for life.

ok, shall we?

lets do it

Nyco set up http://typewith.me/EyJg4G3XSr

so we can use that

for taking notes

i'm there

yep, so I see

who's in charge here? :)

Agenda: [copy-paste from last meeting] - New Website? - Sponsors? - Roadmap update? - GSoC? - Elections? - Mini Summits? - Summit at FOSDEM 2011

I'll giver it a go

Website.

yes ...

we're almost there... the tables aren't up to date which is largely due to a permissions issue...

aha

kev will sort but he's been on holiday for a week

once its done, getting the new ones in will be simple - i have them all in csv format

excellent

then i just need to finish writing up the instructions and make sure everyone has logins

..

alex was given one last week so he can do his thing, most others have them

great

who gets accounts?

all commteam members?

all XSF members?

we still need to round up volunteers to do maintenance

commteam certinaly (to varying degrees) not everyone needs admin rights

i'll talk to nyco re commteam involvement

ok

we should officially announce the website i guess

I'm fine with having lots of editors / writers, we can always fix mistakes :)

indeed

so that's going well, thanks for all your work on it

its been fun, but slow

sponsors?

florian, any news?

the company that you forwarded to me ...

no reply as of now

the guy has been on holidays

ah

but still, making positive noises

which was good

and Nokia, distracted atm due to Nokia World

right

collecta wants to sponsor, but the finance people want an invocie or something

I've dropped the ball with ISOC

have we done that in the past?

jack!

jack: yes

can you email me a past one and i'll make a new one? :)

stpeter: you should have some from the Dinner?

Florian: and before, yes

so we have some action items :)

we need a cut-off date at which the existing sponsors go from the site

we also need a decision on keeping 'in kind' sponsors

end of the year for the cut-off date?

sounds good

as good a time as any

+1

k

I think we also need it made clear that the 'benefit's we've outlined apply only to new/renewing sponsors, not the ones we have now

right

roadmap?

some discussions on the members list

quite a bit of discussion

which I haven't kept up with :(

encouraging to see so much involvement

yes

.. which i also haven't kept up with

yeah

too much to do

me n'either atm

is the discussion drawing to a close? what are the next steps?

I would be willing to catch up on it though

I'm going to put it on my calendar for sometime this week

and prepare a summary

to read it all

Florian: that would be most excellent

i guess we need a draft roadmap, which will then spark further debate

but I'll read all the messages too

great

florian: cool

maybe I can squeeze it in after the IRI WG coordination call this evening....

:)

next up ... GSoC?

aren't we done with that one?

yup

ok, let's remove it from the agenda then :)

unless bear has anything to add

well, that was easy

Elections

I do need to follow up on org payment

for GSoC

money = important

regarding elections

yeah

the iteam had to take down the wiki :(

why?

but perhaps we can bring it back

icky issues on athena machine, we're not sure if the wiki software was causing the problem

will.sheward: would you mind having the xep list in wordpress being automatically maintained?

ah

tobias: no, that would be great

i'm sure there's some python lib that allows gen.py to push some HTML into wordpress via XMP-RPC or something like that

wordpress has a plugin for everything :-0

yeah

anyway

back to elections?

I take it that we have a number of candidates, but that they didn't link their pages from the main elections page

oh we have candidates now? thats good

at least for Council

oh

we discussed it in the Council meeting yesterday

so that was the context

i see

I wanted to apply, but there was an issue with the Wiki

Florian: right

good, so not as barren as it seemed.

Kev reports it was a disk space problem on athena, solved for now

ok

so we'll bring that back soonish

and we need to recruit candidates for Board and Council

It is back.

Has been for hours ;)

it's always fun to have competitive elections

kev: link

Kev: sorry, I misinformed folks

wiki.xmpp.org/web

http://wiki.xmpp.org/web/Board_and_Council_Elections_2010

still only seeing 2 applicants at the moment, we should maybe post to members to remind them of the wonderfullness of serving

phone call

will.sheward: sounds good

I only see one application.

you and nyco (looking at recent wiki changes)

Ah, right. Yes, I've just not linked it yet.

Ha: "In previous years, I've put blurb here about my free time interests and activities, but I'm guessing no-one really cares - so they're not here this year." ....

i didn't think you had any free time this year?

I thought putting "I don't have any free time, so I have no interests anymore" looked bad :p

:p

:-)

"I now work for slave drivers and have no concept of free time"

sounds a bit like Dave's application :)

ok - mini summits? are we discussing that?

yes :)

we've got another 15 mins :)

darn

I heard there might be some interest for a London mini summit

the question is ... how much do we want them to be affiliated with the XSF?

i.e. sponsors, money etc.

who are "them"?

them being Mini Summits

meetups?

ah, i thought you meant the london organising people (are there london organising people or is it just talk)

nothing getting done yet ... but was a thought

i think we need to take absolutely every opportunitiyy to raise profile

so do I

if that means members local to meetups going along and showing support, then thats good if they can do that

but I would like to avoid "Product Launch" events

if we have money we should sponsor a round of beers

i.e. they should be open to everyone

if there are talks, they shouldn't have to be biased towards a specific vendor etc.

florian: we have to draw a distinction between XMPP events and product marketing fluff

right

but I think the events should definitely be supported by the XSF

maybe a wiki page with a list of Mini Summits around the world

xmpp events - yes. company X is launching new product Y - no.

will.sheward: +1

so, decisions on mini summits?

I'm all for them

I'd be in favour of a London-based non marketing fluff XSF event, FWIW.

me too :)

this has to be led by one of you technicsl type - so if you want to organise - Just Do It!

maybe we should write up a definition of the XMPP Mini Summits (what's allowed and what not)

florian: that's a good idea

wow, lag over here ...

ok, off the phone

so yeah, I think the start would be to write up a definition

and what the XSF does to support these events

so - we're going to define what a mini summit is, be clear about how we'd support one, stick it on the site, ....

Blogposts, Wiki listing, ...

right

keep an eye out for events that might become mini-summits

What's the incentive for people to turn up?

Fosdem would be a good platform to publicise these. Lots of international visitors, might go away positive enough to start something

right

kev: contributing to the greater good of mankind through xmpp ...

plus beer

:)

Just checking.

ok, how about the XMPP Summit at FOSDEM 2011??

I'd say +1 :)

pls note that both Chuck and Weeds have just finished downloading, so we need to move on

people seem to be used to it

right

haha ... the Chuck episode is meh :)

fosdem is a good thing

I would like to go one further this year

Florian: i found it quite amusing ;)

we used to have free hotel for members back in the day

ah yes

I talked with someone at the Cisco office in Belgium, they might have a free conference room for us near the airport with real wifi and such

depending on how it goes with sponsors, that would be a +

especially to get more people involved in the XSF

it would be good to help members somehow, finances permitting

it's not the in the center, though

right ... I know where the office is ...

I can follow up on that if we're interested

might be a bit annoying to get there

yeah

More annoying to get there than beingstuck in a room with no windows all day, and no Internet?

there are always annoyances :)

haha

we might consider attempting to get an event sponsor (extending the meal sponsoring thing)

yes

and using that to subsidise some

yup

lets at least float it on the blog as an idea, see if anyone bites

sounds good

I guess, everything would be around 5000€

it seems that the Cisco office is in Diegem

yup, that's the Airport

Personally, when I was subbed I didn't care, and when I'm not subbed the hotel alone isn't enough to get me there.

If there's that much money flowing around...

http://www.pegasuspark.be/

http://www.pegasuspark.be/article/view.web?articleId=9

not sure exactly how one gets there via public transit, though

Florian: do you think it is reasonable for me to at least inquire?

Putting on transport seems a good thing for the XSF to do

kev: we don't know that your experience is the norm

it's always good to have options

will.sheward: Not at all, that's why I prefaced with 'personally' - but it's one datum.

for some working at uncooperative companies, every little might help swing the decision to attend

indeed

Florian: ok I shall at least ping my contact there

and it would be good to give incentives to become a XSF member

so we'd be talking about Friday February 4 and Monday February 7, correct?

if we follow previous schedules

ye

s

ok, I'll ping my contact

how soon do we need to get in our dev room proposal?

Ralph's doing that.

cool

great

Ralph always does that, I think.

yeh

ok, so, next?

I think that's it

minutes writing?

I have an AOB

oh, ok

In common with the Council meeting yesterday.

email sent to my Cisco contact

stpeter: great

The issue was raised of people remembering there are meetings (Peter reminded me today, for example) - do Board have some opinion of having something like a bot that reminds members when Council/Board meetings are?

+1!

don't you guys use calendars? :)

+1!!!

i've been guilty of forgetting in the very recent past

they are often not synced

heh

yes, they are not synced automatically as I thought they were, but we can add a cron job for that

bot couldn't hurt but if i forget about a meeting it usually means i'm nowhere near a computer to be reminded

right

I use calendars badly.

will.sheward: Point.

this is a 'personal responsibility' item

Anyway, it was just a talking point.

will.sheward: heh

we did talk about having more bots and other real-time interactions

we do work on a real-time technology, after all ;-)

but if you're doing the bot thing for council, can't hurt for baord as well and everything else

:p

will.sheward: +1

Matt was going to work on posting Council meetings to identi.ca automatically.

so let's poke the iteam about that -- I recall that a few folks volunteered to work on bots and such

Righ,t that was going to be my suggestion.

not folks who are doing anything right now, mind you :)

lol

If Board have ideas on getting membership active, please share.

It seems to some people (me) that there are a core of the XSF who do rather a lot of work, and significant number of members who are only ever heard from at application time.

I think it would help to poke the members@ list 24 hours in advance about Board and Council meetings

i think its just a case of driving the teams a bit more. getitng people to step into teams after election was a good thing. step 2 - energising teams

or have general member sessions once a month or whatever

is there anything else? (need to run to Tescos) ....

nothing here.

Not from me.

ok

minutes?

we have notes at http://typewith.me/EyJg4G3XSr

feel free to make corrections

and then we can post them to the members@ list

ok

ok ... great

I've got to dash then

happy shopping

cheers :p

stpeter: you want me to do minutes?

gotta hunt down my dinner :)

will.sheward: sure, I think we have most of what we need at http://typewith.me/EyJg4G3XSr

you dont have to hunt these days, the microwave meals are in aisle 3

perhaps list action items

next meeting on October 5?

ok - i'm going to be pushed for time tomorrow but will do on thursday

oct 5 is ok for me

ok - we done? Cos I need to eat

yes

me too

I've added action items at http://typewith.me/EyJg4G3XSr

ok - bye all, see you next time

feel free to correct or supplement

thanks peter

so I have: Action Items: - Peter to send sponsorship proposal to Internet Society - Peter to follow up with Google about GSoC org payment - Peter to contact Cisco representative about meeting room for XMPP Summit - Peter to send invoice template to Jack - Florian to follow up with Nokia and other company regarding sponsorship - Matthew Wild to pursue bot integration for calendars (iteam) - Will and Florian to define mini-summits support - Will to post to members@ list about Board and Council elections - Will to ping Communications Team about website maintenance

those look good to me. Will heads for the kitchen.

:)

Kev: when is the next Council meeting?

Monday, 1800

ok, I'll update that calendar while I'm at it

Ta.

yay :)

ok, I'm going to finish my lunch and take a brief walk to clear me head, bbiab