XSF Discussion - 2010-09-21

  1. Tobias has left

  2. luca tagliaferri has left

  3. Kooda has joined

  4. Florian has joined

  5. will.sheward has joined

  6. Tobias has joined

  7. Florian

    meeting time?

  8. will.sheward

    i think so

  9. stpeter


  10. Florian

    so, Nyco can't make it

  11. Florian

    and Jack is away?

  12. will.sheward

    i dont know about jack, nyco definately cvannot make it

  13. Florian

    pinged Jack, but he seems to be away

  14. will.sheward

    lets give it a few minutes

  15. Florian


  16. Florian

    ok :)

  17. bear has joined

  18. will.sheward


  19. bear has left

  20. will.sheward


  21. bear has joined

  22. Florian

    should we go for it?

  23. will.sheward

    mind you, given that i completely forgot about the last meeting, i'm the last person to get impatient ;-)

  24. Florian


  25. stpeter


  26. will.sheward

    i wonder if we're in the right room?

  27. jack has joined

  28. Florian

    ah, there he is! :)

  29. will.sheward

    peter - where'd you come from?

  30. will.sheward

    cant even see you online

  31. stpeter


  32. stpeter

    well, here I am

  33. Florian


  34. stpeter

    will.sheward: I have multiple accounts

  35. will.sheward

    i suspect you're an imposter

  36. stpeter

    and I'm logged into only two of them at the moment

  37. stpeter


  38. stpeter

    well I'm a room owner :P

  39. will.sheward


  40. stpeter

    so I'm probably not an imposter

  41. stpeter

    shall I destroy the room just to show my power? hahaha!

  42. will.sheward

    evil dictator, we already have a benevolent dictator for life.

  43. stpeter

    ok, shall we?

  44. will.sheward

    lets do it

  45. stpeter

    Nyco set up http://typewith.me/EyJg4G3XSr

  46. stpeter

    so we can use that

  47. stpeter

    for taking notes

  48. will.sheward

    i'm there

  49. stpeter

    yep, so I see

  50. stpeter

    who's in charge here? :)

  51. stpeter

    Agenda: [copy-paste from last meeting] - New Website? - Sponsors? - Roadmap update? - GSoC? - Elections? - Mini Summits? - Summit at FOSDEM 2011

  52. will.sheward

    I'll giver it a go

  53. will.sheward


  54. Florian

    yes ...

  55. will.sheward

    we're almost there... the tables aren't up to date which is largely due to a permissions issue...

  56. stpeter


  57. will.sheward

    kev will sort but he's been on holiday for a week

  58. will.sheward

    once its done, getting the new ones in will be simple - i have them all in csv format

  59. stpeter


  60. will.sheward

    then i just need to finish writing up the instructions and make sure everyone has logins

  61. will.sheward


  62. will.sheward

    alex was given one last week so he can do his thing, most others have them

  63. Florian


  64. stpeter

    who gets accounts?

  65. stpeter

    all commteam members?

  66. stpeter

    all XSF members?

  67. will.sheward

    we still need to round up volunteers to do maintenance

  68. will.sheward

    commteam certinaly (to varying degrees) not everyone needs admin rights

  69. will.sheward

    i'll talk to nyco re commteam involvement

  70. stpeter


  71. will.sheward

    we should officially announce the website i guess

  72. stpeter

    I'm fine with having lots of editors / writers, we can always fix mistakes :)

  73. will.sheward


  74. stpeter

    so that's going well, thanks for all your work on it

  75. will.sheward

    its been fun, but slow

  76. will.sheward


  77. will.sheward

    florian, any news?

  78. Florian

    the company that you forwarded to me ...

  79. Florian

    no reply as of now

  80. Florian

    the guy has been on holidays

  81. will.sheward


  82. will.sheward

    but still, making positive noises

  83. will.sheward

    which was good

  84. Florian

    and Nokia, distracted atm due to Nokia World

  85. Florian


  86. jack

    collecta wants to sponsor, but the finance people want an invocie or something

  87. stpeter

    I've dropped the ball with ISOC

  88. jack

    have we done that in the past?

  89. will.sheward


  90. stpeter

    jack: yes

  91. jack

    can you email me a past one and i'll make a new one? :)

  92. Florian

    stpeter: you should have some from the Dinner?

  93. stpeter

    Florian: and before, yes

  94. stpeter

    so we have some action items :)

  95. will.sheward

    we need a cut-off date at which the existing sponsors go from the site

  96. will.sheward

    we also need a decision on keeping 'in kind' sponsors

  97. stpeter

    end of the year for the cut-off date?

  98. Florian

    sounds good

  99. will.sheward

    as good a time as any

  100. will.sheward


  101. stpeter


  102. stpeter adds it to his calendar

  103. will.sheward

    I think we also need it made clear that the 'benefit's we've outlined apply only to new/renewing sponsors, not the ones we have now

  104. Florian


  105. will.sheward


  106. Florian

    some discussions on the members list

  107. stpeter

    quite a bit of discussion

  108. stpeter

    which I haven't kept up with :(

  109. will.sheward

    encouraging to see so much involvement

  110. stpeter


  111. will.sheward

    .. which i also haven't kept up with

  112. stpeter


  113. stpeter

    too much to do

  114. Florian

    me n'either atm

  115. will.sheward

    is the discussion drawing to a close? what are the next steps?

  116. Florian

    I would be willing to catch up on it though

  117. stpeter

    I'm going to put it on my calendar for sometime this week

  118. Florian

    and prepare a summary

  119. stpeter

    to read it all

  120. stpeter

    Florian: that would be most excellent

  121. will.sheward

    i guess we need a draft roadmap, which will then spark further debate

  122. stpeter

    but I'll read all the messages too

  123. Florian


  124. will.sheward

    florian: cool

  125. stpeter

    maybe I can squeeze it in after the IRI WG coordination call this evening....

  126. Florian


  127. Florian

    next up ... GSoC?

  128. stpeter

    aren't we done with that one?

  129. Florian


  130. stpeter

    ok, let's remove it from the agenda then :)

  131. stpeter

    unless bear has anything to add

  132. will.sheward

    well, that was easy

  133. will.sheward


  134. stpeter

    I do need to follow up on org payment

  135. stpeter

    for GSoC

  136. will.sheward

    money = important

  137. stpeter

    regarding elections

  138. will.sheward


  139. stpeter

    the iteam had to take down the wiki :(

  140. will.sheward


  141. stpeter

    but perhaps we can bring it back

  142. stpeter

    icky issues on athena machine, we're not sure if the wiki software was causing the problem

  143. Tobias

    will.sheward: would you mind having the xep list in wordpress being automatically maintained?

  144. will.sheward


  145. will.sheward

    tobias: no, that would be great

  146. Tobias

    i'm sure there's some python lib that allows gen.py to push some HTML into wordpress via XMP-RPC or something like that

  147. will.sheward

    wordpress has a plugin for everything :-0

  148. stpeter


  149. stpeter


  150. will.sheward

    back to elections?

  151. stpeter

    I take it that we have a number of candidates, but that they didn't link their pages from the main elections page

  152. will.sheward

    oh we have candidates now? thats good

  153. stpeter

    at least for Council

  154. will.sheward


  155. stpeter

    we discussed it in the Council meeting yesterday

  156. stpeter

    so that was the context

  157. will.sheward

    i see

  158. Florian

    I wanted to apply, but there was an issue with the Wiki

  159. Kev has joined

  160. stpeter

    Florian: right

  161. will.sheward

    good, so not as barren as it seemed.

  162. stpeter

    Kev reports it was a disk space problem on athena, solved for now

  163. Florian


  164. stpeter

    so we'll bring that back soonish

  165. stpeter

    and we need to recruit candidates for Board and Council

  166. Kev

    It is back.

  167. Kev

    Has been for hours ;)

  168. stpeter

    it's always fun to have competitive elections

  169. will.sheward

    kev: link

  170. stpeter

    Kev: sorry, I misinformed folks

  171. Kev


  172. stpeter


  173. will.sheward

    still only seeing 2 applicants at the moment, we should maybe post to members to remind them of the wonderfullness of serving

  174. stpeter

    phone call

  175. Florian

    will.sheward: sounds good

  176. Kev

    I only see one application.

  177. will.sheward

    you and nyco (looking at recent wiki changes)

  178. Kev

    Ah, right. Yes, I've just not linked it yet.

  179. will.sheward

    Ha: "In previous years, I've put blurb here about my free time interests and activities, but I'm guessing no-one really cares - so they're not here this year." ....

  180. will.sheward

    i didn't think you had any free time this year?

  181. Kev

    I thought putting "I don't have any free time, so I have no interests anymore" looked bad :p

  182. Florian


  183. will.sheward


  184. will.sheward

    "I now work for slave drivers and have no concept of free time"

  185. Florian

    sounds a bit like Dave's application :)

  186. will.sheward

    ok - mini summits? are we discussing that?

  187. Florian

    yes :)

  188. Florian

    we've got another 15 mins :)

  189. will.sheward


  190. Florian

    I heard there might be some interest for a London mini summit

  191. Florian

    the question is ... how much do we want them to be affiliated with the XSF?

  192. Florian

    i.e. sponsors, money etc.

  193. will.sheward

    who are "them"?

  194. Florian

    them being Mini Summits

  195. stpeter


  196. will.sheward

    ah, i thought you meant the london organising people (are there london organising people or is it just talk)

  197. Florian

    nothing getting done yet ... but was a thought

  198. will.sheward

    i think we need to take absolutely every opportunitiyy to raise profile

  199. Florian

    so do I

  200. will.sheward

    if that means members local to meetups going along and showing support, then thats good if they can do that

  201. Florian

    but I would like to avoid "Product Launch" events

  202. will.sheward

    if we have money we should sponsor a round of beers

  203. Florian

    i.e. they should be open to everyone

  204. Florian

    if there are talks, they shouldn't have to be biased towards a specific vendor etc.

  205. will.sheward

    florian: we have to draw a distinction between XMPP events and product marketing fluff

  206. Florian


  207. Florian

    but I think the events should definitely be supported by the XSF

  208. Florian

    maybe a wiki page with a list of Mini Summits around the world

  209. will.sheward

    xmpp events - yes. company X is launching new product Y - no.

  210. Florian

    will.sheward: +1

  211. will.sheward

    so, decisions on mini summits?

  212. Florian

    I'm all for them

  213. Kev

    I'd be in favour of a London-based non marketing fluff XSF event, FWIW.

  214. Florian

    me too :)

  215. will.sheward

    this has to be led by one of you technicsl type - so if you want to organise - Just Do It!

  216. Florian2 has joined

  217. Florian

    maybe we should write up a definition of the XMPP Mini Summits (what's allowed and what not)

  218. will.sheward

    florian: that's a good idea

  219. Florian2 has left

  220. Florian

    wow, lag over here ...

  221. stpeter

    ok, off the phone

  222. Florian

    so yeah, I think the start would be to write up a definition

  223. Florian

    and what the XSF does to support these events

  224. will.sheward

    so - we're going to define what a mini summit is, be clear about how we'd support one, stick it on the site, ....

  225. Florian

    Blogposts, Wiki listing, ...

  226. Florian


  227. will.sheward

    keep an eye out for events that might become mini-summits

  228. Kev

    What's the incentive for people to turn up?

  229. will.sheward

    Fosdem would be a good platform to publicise these. Lots of international visitors, might go away positive enough to start something

  230. Florian


  231. will.sheward

    kev: contributing to the greater good of mankind through xmpp ...

  232. will.sheward

    plus beer

  233. Florian


  234. Kev

    Just checking.

  235. stpeter

    ok, how about the XMPP Summit at FOSDEM 2011??

  236. Florian

    I'd say +1 :)

  237. will.sheward

    pls note that both Chuck and Weeds have just finished downloading, so we need to move on

  238. Florian

    people seem to be used to it

  239. stpeter


  240. Florian

    haha ... the Chuck episode is meh :)

  241. will.sheward

    fosdem is a good thing

  242. Florian

    I would like to go one further this year

  243. Tobias

    Florian: i found it quite amusing ;)

  244. Florian

    we used to have free hotel for members back in the day

  245. will.sheward

    ah yes

  246. stpeter

    I talked with someone at the Cisco office in Belgium, they might have a free conference room for us near the airport with real wifi and such

  247. Florian

    depending on how it goes with sponsors, that would be a +

  248. Florian

    especially to get more people involved in the XSF

  249. will.sheward

    it would be good to help members somehow, finances permitting

  250. stpeter

    it's not the in the center, though

  251. Florian

    right ... I know where the office is ...

  252. stpeter

    I can follow up on that if we're interested

  253. Florian

    might be a bit annoying to get there

  254. stpeter


  255. Kev

    More annoying to get there than beingstuck in a room with no windows all day, and no Internet?

  256. stpeter

    there are always annoyances :)

  257. Florian


  258. will.sheward

    we might consider attempting to get an event sponsor (extending the meal sponsoring thing)

  259. Florian


  260. will.sheward

    and using that to subsidise some

  261. Florian


  262. will.sheward

    lets at least float it on the blog as an idea, see if anyone bites

  263. Florian

    sounds good

  264. Florian

    I guess, everything would be around 5000€

  265. stpeter

    it seems that the Cisco office is in Diegem

  266. Florian

    yup, that's the Airport

  267. Kev

    Personally, when I was subbed I didn't care, and when I'm not subbed the hotel alone isn't enough to get me there.

  268. Kev

    If there's that much money flowing around...

  269. stpeter


  270. stpeter


  271. stpeter

    not sure exactly how one gets there via public transit, though

  272. stpeter

    Florian: do you think it is reasonable for me to at least inquire?

  273. Kev

    Putting on transport seems a good thing for the XSF to do

  274. will.sheward

    kev: we don't know that your experience is the norm

  275. Florian

    it's always good to have options

  276. Kev

    will.sheward: Not at all, that's why I prefaced with 'personally' - but it's one datum.

  277. will.sheward

    for some working at uncooperative companies, every little might help swing the decision to attend

  278. Florian


  279. stpeter

    Florian: ok I shall at least ping my contact there

  280. Florian

    and it would be good to give incentives to become a XSF member

  281. stpeter

    so we'd be talking about Friday February 4 and Monday February 7, correct?

  282. stpeter

    if we follow previous schedules

  283. will.sheward


  284. will.sheward


  285. stpeter

    ok, I'll ping my contact

  286. will.sheward

    how soon do we need to get in our dev room proposal?

  287. Kev

    Ralph's doing that.

  288. will.sheward


  289. Florian


  290. Kev

    Ralph always does that, I think.

  291. Florian


  292. will.sheward

    ok, so, next?

  293. Florian

    I think that's it

  294. will.sheward

    minutes writing?

  295. Kev

    I have an AOB

  296. will.sheward

    oh, ok

  297. Kev

    In common with the Council meeting yesterday.

  298. stpeter

    email sent to my Cisco contact

  299. Florian

    stpeter: great

  300. Kev

    The issue was raised of people remembering there are meetings (Peter reminded me today, for example) - do Board have some opinion of having something like a bot that reminds members when Council/Board meetings are?

  301. Florian


  302. Tobias

    don't you guys use calendars? :)

  303. Florian


  304. will.sheward

    i've been guilty of forgetting in the very recent past

  305. Florian

    they are often not synced

  306. stpeter


  307. stpeter

    yes, they are not synced automatically as I thought they were, but we can add a cron job for that

  308. will.sheward

    bot couldn't hurt but if i forget about a meeting it usually means i'm nowhere near a computer to be reminded

  309. Tobias


  310. Kev

    I use calendars badly.

  311. Kev

    will.sheward: Point.

  312. will.sheward

    this is a 'personal responsibility' item

  313. Kev

    Anyway, it was just a talking point.

  314. stpeter

    will.sheward: heh

  315. stpeter

    we did talk about having more bots and other real-time interactions

  316. stpeter

    we do work on a real-time technology, after all ;-)

  317. will.sheward

    but if you're doing the bot thing for council, can't hurt for baord as well and everything else

  318. Florian


  319. Florian

    will.sheward: +1

  320. Kev

    Matt was going to work on posting Council meetings to identi.ca automatically.

  321. stpeter

    so let's poke the iteam about that -- I recall that a few folks volunteered to work on bots and such

  322. Kev

    Righ,t that was going to be my suggestion.

  323. stpeter

    not folks who are doing anything right now, mind you :)

  324. will.sheward


  325. Kev

    If Board have ideas on getting membership active, please share.

  326. Kev

    It seems to some people (me) that there are a core of the XSF who do rather a lot of work, and significant number of members who are only ever heard from at application time.

  327. stpeter

    I think it would help to poke the members@ list 24 hours in advance about Board and Council meetings

  328. will.sheward

    i think its just a case of driving the teams a bit more. getitng people to step into teams after election was a good thing. step 2 - energising teams

  329. stpeter

    or have general member sessions once a month or whatever

  330. Florian

    is there anything else? (need to run to Tescos) ....

  331. will.sheward

    nothing here.

  332. Kev

    Not from me.

  333. stpeter


  334. will.sheward


  335. stpeter

    we have notes at http://typewith.me/EyJg4G3XSr

  336. stpeter

    feel free to make corrections

  337. stpeter

    and then we can post them to the members@ list

  338. will.sheward


  339. Florian

    ok ... great

  340. Florian

    I've got to dash then

  341. will.sheward

    happy shopping

  342. Florian

    cheers :p

  343. will.sheward

    stpeter: you want me to do minutes?

  344. Florian

    gotta hunt down my dinner :)

  345. stpeter

    will.sheward: sure, I think we have most of what we need at http://typewith.me/EyJg4G3XSr

  346. will.sheward

    you dont have to hunt these days, the microwave meals are in aisle 3

  347. stpeter

    perhaps list action items

  348. stpeter

    next meeting on October 5?

  349. will.sheward

    ok - i'm going to be pushed for time tomorrow but will do on thursday

  350. will.sheward

    oct 5 is ok for me

  351. Florian has left

  352. will.sheward

    ok - we done? Cos I need to eat

  353. stpeter


  354. stpeter

    me too

  355. stpeter

    I've added action items at http://typewith.me/EyJg4G3XSr

  356. will.sheward

    ok - bye all, see you next time

  357. stpeter

    feel free to correct or supplement

  358. will.sheward

    thanks peter

  359. stpeter

    so I have: Action Items: - Peter to send sponsorship proposal to Internet Society - Peter to follow up with Google about GSoC org payment - Peter to contact Cisco representative about meeting room for XMPP Summit - Peter to send invoice template to Jack - Florian to follow up with Nokia and other company regarding sponsorship - Matthew Wild to pursue bot integration for calendars (iteam) - Will and Florian to define mini-summits support - Will to post to members@ list about Board and Council elections - Will to ping Communications Team about website maintenance

  360. stpeter wanders off to heat up some lunch

  361. will.sheward

    those look good to me. Will heads for the kitchen.

  362. stpeter


  363. will.sheward has left

  364. jack has left

  365. stpeter

    Kev: when is the next Council meeting?

  366. Kev

    Monday, 1800

  367. stpeter

    ok, I'll update that calendar while I'm at it

  368. Kev


  369. stpeter runs calgen.py this time!

  370. Tobias

    yay :)

  371. stpeter

    ok, I'm going to finish my lunch and take a brief walk to clear me head, bbiab

  372. Florian has joined

  373. Kooda has left

  374. Florian has left

  375. Florian has joined

  376. stpeter has left

  377. Florian has left

  378. Kev has left

  379. Tobias has left

  380. stpeter has joined