XSF Discussion - 2010-11-24

Board meeting in a little more than 2 hours

http://typewith.me/LNzlrsfnkL

http://xmpp.org:5290/muc_log/muc.xmpp.org/xsf/101124/

is there a board meeting here on this muc at 17:00 UTC?

yep

okie..

we are having a tech-review meeting at 18:00 UTC. Is that ok?

or should we use another muc?

ah ok, we will need to make it short anyway, Will will only be able to attend 30 minutes

no, this MUC is ok ;-)

ha ha ok

later, cheers

hmm, can't remember if there is a team-infra muc room

there is, hidden in the woods ;)

:)

his wp table update didn't wor

techreview@muc.xmpp.org - still got it configured in pidgin...

iteam@muc.xmpp.org

:)

looks like Florian is not present

i'm here

just pinged florian

yhello :)

S2S is a bit slow :)

looks like we are all here - and we have 28 minutes till Will has to leave

speed-meeting

anyone running it or should we just go

let's go :)

FOSDEM :)

what items are outstanding for FOSDEM for us?

ok, fosdem. we have a room, are we looking for presenters?

we have a dev room, so we probably need to get a wiki page set up and start recruiting presentations

great minds....

last year we did shorter (30m) presentations, and i think that format was great

yup

if we can get someone to bring some AV gear this year, that would help a lot. i was only able to record a single session last year

who is point person for that? i.e. who do I poke to get wiki and notices out for call-for-presenter?

so let's set up the wiki page, blog etc.

what kind of AV gear is required?

Flip Cam?

something that can record approximately 4-5 hours of video

bear: I can set up the wiki page, do the blog post etc.

and has reasonable audio quality

als I need to start looking at t-shirts etc

also

there's still about 150 shirts left from last year

i think last year's shirts are not saleable

hehe

or we could do a "buy 1 get 1 free" offer with new (black) shirts

yeh :)

agreed

or buy 2 and get 1 free :)

simpler to just give them away I think

we can decide closer to time

Do we have detailed info on the site/location for wiki page?

ok, tabling shirt issue

same as every other year i think

for the talks, yeh

ULB Campus Solbosch

the summit is in cisco's location?

and for the Summit

Cisco in Diegem

ah

http://wiki.xmpp.org/web/XMPP_Summit#9

for example

yea, it was the cisco change I was thinking about

tere used to be an xmpp.org/xsf/summit9.shtml i think too

yup

http://xmpp.org/participate/the-xmpp-summit/xmpp-summit-8/

there we go

right

I can maintain that again if that's ok :)

so theo nly other big logistical thing is to figure out the dinner and the hack day

Hack-Day ... Friday @ Cisco?

we should clear that with peter

and Dinner ... I'm going to try to find another nice restaurant in Brussels when I'm there in December

ah that's right. no need to pay for hotel conference room this year

right

so sounds like florian will et that page set up and such.

sure

ok, let's review these todo items next meeting - should have all wiki pages done by then - ready for next item?

ok

yup

Wiki and XMPP.org page done by next meeting

roadmap update

anyone have anything for this?

not me

nope

ok, sounds like I need to update the agenda *before* the meeting :/ - I'll have that done before next

ok, moving on

GSoC - isn't this done and over?

GSoC ... how come that's still on the agenda?

money?

it's about to start snowing here tomorrow

aah :)

ok, GSoC done

Money stuff sorted ?

as for elections, peter suggested we do what we did last year and wait until the first 2011 board meeting to appoint/vote on various positions

but he also said he's up for another year of ED duty

I have to pester peter to see what money has arrived

+ past sponsors

he emailed me that he is working on the sponsor list

cool

cool

hi, sorry

what election items need to be resolved (if any) ?

bear: don't know.

or rather - who are we nominating for the various positions - to give folks time to chew on it

ED = peter

wasn't this in the last meeting? we re-nominated everyone existing

yeh

that's what I hought also

the only real change was for Chair

well if that's all settled, then no big deal :)

cool ... next item?

mini summits according to the posted agenda

is mini summits a leftover item from the last meeting?

yep

It seems to pop up again and again ...

ok, next agenda item: whack bear until he remembers that he needs to setup agenda

from my end .. look into doing one in spring in the UK

florian: you should announce intention on blog and email lists. see who steps forward with interest

yeh, was planning to do that around / just after FOSDEM

I'd say ... delay mini summits until we're done with the Summit #10

we might want to consider having a push on mini-summits at fosdem. we still have the tabe/stand to advertise such stuff?

add that to the discussion list for FOSDEM

ok

anything to add to next meetings agenda?

Summit / FOSDEM progress

how about the calendar feed :-)

and yes, Calendar!

k

I was so disappointed nobody turned up for our meeting on saturday ;-)

lol

quick site update:

tables now work, cal plugin still doesn't - later will be fixed by next mtg

thats it - i'm done

cool

yes, I've processed the backlog of table updates

anyone else?

I'm good :)

jack, Nyco/

?

ah!

one thing maybe

maybe have a think about awesome demos for the stand at FOSDEM

add that to your blog post :)

florian: i'll add to relevant pages

etc

ok for me

cools

nothing from me

and with that...

thanks all

PLEASE NOTE: next meeting 2010-12-08 17:00 aka 5:00pm GMT/UTC

thanks bear, thanks all

thanks for accommodating my time pressures - see you in 2 weeks.

who will post minutes to blog?

to blog?

to member list rather?

right

yes, we should blog the miinutes

doh!

ok :)

it may not be that interesting...

actually i think bear's onto something there.

to memer ist with a blog entry pointing to it

wow - swift is dropping characters

k, i'll write up the minutes summary and post to list

and then make blog entry

awesome

cool :)

see you all in 2wks

thx

thx

what about the call to presenters?

will is handling that

me

ok

I have an HD camcorder...

ah cool

I can get one too + tripod / mics

who would do the editing then?

(verytime-consuming)

I could do it ...

post FOSDEM

so get one talk up per week

would get people to come back to xmpp.org from time to time :)

ok... what format? video + pres? video + in-picture-pres? sync between video + pres?

hmm ... if we can get the slides in PDF form

how would you sync video and PDF?

dunno ... never added slides

have a visible clock on the table

its a low-tech way of doing timesync

ok, a simple solution is to grab the sound and PDF, do the trick on SlideShare...

we'll figure something out by then :)

but you need to host the sound files

howw about using parleys.com? or is it only for devoxx?.. it's pretty cool for presentations and video

bear: you would do that for every website visitor? ;-)

nyco - I meant for editing and doing timecode syncing :P

to know when the presenter changes slide

I propose two solutions: * SlideShare: upload the slides there, upload somewhere else the sound file, sync both on the SlideShare editor, done. cons: no video * custom-made video: film the presenter, optionnally with two cameras (two different angles), edit, then 1/ add the slides as picture-in-picture, 2/ convert slides to video, use the presenter edited video as picture-in-picture

if its less than 500mb we can do it on parleys.com.. but its prob. more when its HD. :-) It costs 149€ for 10Gb

to be honest - I don't mind at all when a presentation is 80/20 showing of slides with the presenter off to the side barely visible :)

Parleys seems nice...

Isn't it a pretty bad presentation if the only interesting thing is the slidedeck? :)

I had the same thought than Kev

anyone up for a tech review meeting?.. anyone for the team present?

If we want videos of presentations, I'd be inclined to video the whole thing, and then just include the slidedeck as a download.

Personally.

review team?? hello? echo… :-)

echo

ack

Is there a meeting scheduled?

yes

for 18:00 utc here.. but only me and tuomas (koski) here

Hmm, I don't see it in the calendar.

Yes, and sadly even I have to go. Unexpected family business.

anyone knows about fabio??.. he haven't been present lately when doing the meetings. isn't he the team lead?

Steffen Larsen: yes, fabio should be.

Kev: no sorry, I've only updated the wiki and a sent out a mail for about two weeks ago

I'm keeping half an eye out anyway, but it looks like there's no-one here.

Yeah.

i'm lurking, but busy :-/

Steffen Larsen: It seems that it needs to be re-planned/rethought.

We really need to do something about the organizing of the meetings, and have people to meetup. People are so bad in this. I know its a volunteer job, but anyways..

koski: si! you'r right! :-)

but it really have to be the team lead to step up a bit and do the call etc..

Ok, i think it's no need to hang here then. Let's send mail tomorrow about it and let's see if it causes some discussion

Gotta go! Cheers!

i've been bad for that the last couple of months... hopefully will get freed up a bit soon

koski: ok.. will you call the meeting tomorrow?.. It seems like it either me or you doing it.

petermount: thats ok, we all have our duties to do and family business to attend.. but people could at least send a mail that they wont show up and add to the agenda or so..

thats true

I admit that the agenda slipped through my inbox, and I didn't see it on the calendar, so I'd not realised it was on.

What was the agenda thread called?

I was thinking the same thing kev - I've not seen much email recently at all...

only found out about this by accident earlier

Oh, right, that thread.

I'd not processed that as there wasn't anyone agreeing on the meeting time :)

Kev: it was called: Call for meeting.. the subject

Yes, I found it - sent on the 6th.

Kev: and there was a meeting time within that mail

Kev: yes long time ago.. people had time.. but no one really answered.

ah, found it... I should have put it in the calendar :-/

petermount: and I should have put in on xmpp.org's calendar..

petermount: I'll talk with koski tomorrow and we'll try to organize a new meeting.

ok

well I am out of here as well.

cheers guys!

:-)