XSF Discussion - 2012-01-18

g'day

Morning.

Good Morning

hola!

hey

Af'noon.

(sorry, on the IETF Tools Team call so a bit distracted)

no worries, i miraculously paid attention to my calendar, and so i was able to attend in time :)

not sure if our Chair is available

Hi all, I have a new remark :D It is possible to change: "This is JUser -- a mailing list for end users of Jabber clients." => "This is JUser -- a mailing list for end users of Jabber/XMPP clients."

Neustradamus: fixed

stpeter: thanks :)

I think Dave isn't going to be available, judging by his comments in other MUCs.

well, I'm still on the phone, but here's where I think we are on FOSDEM/Summit

we need to finalize the speaker list / schedule

I might have time to work on that later today or tonight, but probably tomorrow

we need to submit it to the FOSDEM folks by the 21st

I now have credentials to use their tool to do this (previously only Ralph had credentials)

Back, sorry. Was expecting to have been back a little earlier.

so that's the most pressing concern

Florian is following up about real-time lounge furniture and such

We also have t-shirts to worry ourselves over.

we need to organize the lounge a bit more seriously

Yes - we have a fair number of demos and people, but we're lacking in equipment, furnishings, etc.

stpeter: in the same time: _______________________________________________ JAdmin mailing list FAQ: http://www.jabber.org/discussion-lists/jadmin-faq Forum: http://www.jabberforum.org/forumdisplay.php?f=19 Info: http://mail.jabber.org/mailman/listinfo/jadmin Unsubscribe: JAdmin-unsubscribe@jabber.org _______________________________________________ => FAQ and Forum lines can be removed.

I still need to follow up on some of the equipment

Neustradamus: we're having a meeting right now, could you wait about posting further little nits?

stpeter: yes ok!

Neustradamus: but I fixed that bug :)

I *think* our major problem is going to be furnishings rather than equipment. I've a feeling that we can find projectors and suchlike if not from Cisco, then from somewhere.

And worst case we can do without anything beyond a few laptops, as long as the place looks the part.

stpeter: ok ah, I discover a lot of bugs :D

I did reserve rooms at the Cisco office but I need to follow up with people in Diegem to find out exactly what they've assigned to us, plus I need to order lunch

dwd: Florian was following up about furnishings but I've not heard more about that

On the t-shirts front, I think I can sort out t-shirts, the tricky bit is that our current pricing includes VAT - I believe we can avoid VAT (although as we're selling in the EU, it's not 100% clear), but it's not very clear how.

dwd: I think Will might have insights, since he ordered the shirts last time (or the time before, I can't recall)

The hooded T's which I thought would be awesome have been discontinued, they've offered us a good rate on actual hoodies, but it's tighter than I hoped - especially if we can't get out of VAT.

stpeter, I think possibly both times.

stpeter, And yes, I shall seek advice, I sometimes talk to Will anyway.

stpeter, But I suspect that having the XSF issue a purchase order will, likely, come into it somewhere.

stpeter, Oh, and I think we may actually have too many talks, now.

Pulling some onto Friday could be a reasonable option.

(Depending on the audience).

I can also shorten mine, if it's put after the Bowser ID chap.

dwd: Was your intention with the Peter/Remko/Kev talk to be Q&Aish, or 101ish?

Or something else entirely?

I was anticipating a kind of mud wrestling thing.

No, really, I was hoping for a 101ish thing.

I was hoping to handle the Q&A "Ask The Experts" thing by having a question or two as speakers change over.

But my main concern with the talks currently is that we have a very tight schedule, now, and no slack whatsoever.

(sorry, got interrupted)

Going by previous years, we will simply never get to FZ/JS's talk, for instance.

dwd: yes, I think we might want to push some talks to Friday

dwd: e.g., mine :)

I was going to suggest yours.

Talks to XMPP people, instead of talks selling XMPP, can probably be moved.

so I will look at that after the IESG telechat tomorrow, or tonight if I can finish my telechat prep today

Kev: exactly

My "Welcome" chat is basically fluff to cover your setup, BTW - "Look, MSFT and Skype do XMPP now! Join the XSF! There's the RTL!".

yep

so I think we'll be fine

So I'll do that over the top of people walking in, and once the room's settled hand to you guys.

I notice that the FOSDEM folks say "you might want to schedule a break so people don't get too tired"

https://lists.fosdem.org/pipermail/devroom-managers/2012-January/000005.html

I hadn't seen that, but had thought that.

Yeah, we scheduled some web talks when everyone can leave. ;-)

An hour off for lunch would make things much better.

Also provides a slack point to get back onto schedule.

dwd: yes

Quite.

Oh, reminds me - I had discussed with Florian about ensuring that a sandwich run happens for the guys at the stand. (ie, someone dashes down to the cafe and grabs enough sandwiches and drink for the helpers there).

dwd: yes, that's important

so when shall we schedule the break?

Do we have plans about manning the stand?

Kev: in the works :)

Jolly good.

I've been focusing on the devroom first

I think it would be best to have people sign up for shirts at the lounge

instead of hoping that folks show up

er

Shifts.

shifts

yeah

doing too many things at once here :)

I had to parse that twice before it made sense. :-)

sorry :)

So - other than furniture - I think we're good.

at least on track

Right.

I'll add an RTL sign-up area to the wiki page

I was being slightly more up-beat than that.

Oh, Dinner sponsorship - I do know we're on track there as well.

Yay :)

Last I heard, we were breaking even. But then again, not all the Isode folk have signed up yet...

I have!

when do the stands open?

iono.

ok

will find out

might also be 11, but could be earlier

For the RTL, we need both reasonable coverage of demos through the day, and also general staffing, and "XMPP Expert" staffing, too.

The latter two can mix.

http://fosdem.org/2012/schedule/days indicates the start time might be 09:00

dwd: good point

OK. Anything else to go over?

not today, I think

OK. I'll be about (in here) tomorrow to thrash out the talk schedule.

Thanks all, then.

thanks!

dwd: thanks

dwd: I have the IESG telechat in the morning tomorrow but after that I'll be free

http://wiki.xmpp.org/web/FOSDEM_2012#Help_at_the_Real_Time_Lounge updated with volunteering opportunities :)

stpeter: did I mention I have credentials for filling in the schedule at the FOSDEM site?

ralphm: no, but yaloki told me and I have credentials now, too

stpeter: heh

I haven't been keeping up with things

the list of demos for the RTL seems a bit thin

ralphm: I think we're doing well on the talks, just need a bit of culling and further organization

ralphm: indeed

ralphm: I'm about to post to summit@ about that

What about how the RTL is dressed up?

Any news on that?

Florian was pursuing that, but I don't have news

I'd be more than happy to be your alternate on sunday, btw

ok :)