Simonyeah - that's me. I'll give a quick update: I reached out to the owner of @xmpp and asked if we could take it over.
Simonhe's agreed and is just in the proces of moving his followers off there and will then find a way to transfer it to us.
Simonyeah - I was quite chuffed myself :)
SimonI'll follow up with more details when it's done.
stpeterBTW we had a marketing team once upon a time
bearwebsite update - laura? simone?
SimonAt which point I think we should talk about the marketing team who could potentially look after things like this.
stpeterwould love to get the website pushed forward
SimonSimone is out, but I'll fill in for her :)
stpeterhappy to help with that
LauraMarketing team - might come out of the website work. At laset the start of it
SimonSo please look at the trello page here https://trello.com/b/ml9e82sE/xmpp-org-website
Simonwe're going through and signing up volunteers for different pages and sections.
LauraI will support Simon here - its the tech parts that we need the most help with
SimonA lot of the thinking for the website will play into how we structure and focus a future marketing team
beardo we have markdown pages to work with yet?
LauraThe marketing bumpf I am working on (obviously happy to have helpers but will encourage people to think of Simon first)
bearas soon as we get some pages for each of the major structure items I can get a staging site built
LauraBear: coming. Identifying pages was step 1. We need to site map then push on with writing (which has already started)
LauraSimon, shall we aim to have a site map for bear by next Weds?
SimonYeah - so Bear and Lloyd are the next ports of call on the tech side. Bear: can you add lloyd watkin and myself as github project admins for the website so that we can get a build system up and running.
beareven if they are placeholders - they just help me with the structure
SimonLaura: that sounds good. And on the tech side, I'd like a skeleton building at new.xmpp.org that we can later fill with content (from pull requests) and pivot into production when everything is ready.
SimonI'll update the agenda with todos :)
LauraGreat. I will add a site map to "doing"
bearthat is my goal - to have github -> script -> new.xmpp.org
stpeterare we in github yet?
Laura10 mins is up - anything urgent for me?
LauraI will be available all day tomorrow, fyi
SimonWe have a skeleton with Middleman - but need to change it and add some TravisCI build-magic.
stpeterLaura: thanks for your 10 minutes, very helpful and productive
LauraI will review trello Boards tomorrow
bearI will work on getting a simpler script in place that generates pages - I have just gone thru this for 3 other sites so I have a very tight toolset on hand to do it
SimonBear - I already have this working on Pelican to generate the static pages. Let's talk after and bash through the details.
bearnext item? teams?
Simonso shall we move onto the next topic - I think we are done with web and marketing stuff.
SimonThis is something I raised.
SimonThinking that a) we have lots of members b) lots of tasks that we can't always do.
SimonI was wondering if it would make sense to have more teams - eg a sponsorship team that could potentially reach out to more companies using XMPP eg FB/whatsapp.
Simondoes anyone have any thoughts on this?
dwdWell, we're not actually in desperate need of money.
dwdWhat we really need from sponsors is their names.
bearI'm not sure if we need a team specifically - but yes, part of the marketing team could be to remind members on a regular basis to shake the bushes for company ideas/names
stpeteroh and BTW more teams are on the way - liaisons to other standards groups, for instance
SimonAnd I'm not suggesting that we are even in a position to reward the current sponsors (we still have google up) , but with the new website, we might have more of a chance to get them recognised.
Simon+1 for more groups.
stpeterthe editor team is doing well
bear(side note - I tried for 30 minutes to remove google from the site the other week - sheesh was that hard)
dwdWhen Google very publicly trashed us, it really harmed our credibility; similarly large names would help restore that damage, but I don't think this is a case of charging around looking for sponsors.
SimonI'm going to add group documentation to the new website list - help someone reaching out to the XSF to reach the right group/mailinglist/person
stpeterSimon: as in case studies and the like?
bearseems we may need to revisit this - we have hit a lull in the thought stream
dwdAh, and I'm reminded of somethign else relating to sponsors.
SimonWe have case studies already - https://trello.com/c/y2Cdo1oQ/16-xsf-and-working-groups
bearsince we are on the sponsor topic - I see listed WhatsApp on the agenda item list - are they a new sponsor?
dwdI'd like to consider listing, as sponsors, the companies who provide the XSF with significant human resource. I'm not thinking in terms of Council or Board, but things like the Iteam and Officers.
dwdbear, No, I think Simon(e) wants to reach out to them.
bearah - ok - +1 to him reaching out
SimonPeter: we have quite a few whitepapers already signed up (delivery will be another story)
Simonok that's my groups team/bit done
Simonno next steps right now from me.
stpeterSimon: I had bunches of whitepapers back in the JINC days and could reproduce/update a few of them (e.g., one on security would be good)
stpeterdwd: that becomes messy, I think, but I also think that there are ways we can make those associations more prominent
Simonsigns up StPeter before he has a chance to reconsider.
dwdstpeter, Yes, it's tricky, I agree. But I think we get the value from those companies and I'd like to ensure it's made visible, so they get value back.
Simon+1 on giving value back.
bearI can see making sure that "soft" sponsors are listed in event updates and blog posts as helping to solve that
bearI would like to keep the sponsor sidebar be the place for sponsors
dwdSo in particular, I think &Yet, for providing our Executive Director, and Isode, for providing both Kevin Smith and Edwin Mons for the iteam. Probably Jonathan Siegle's employer which I can't even remember off the top of my head.
Simonthis is the current thinking https://trello.com/c/8m6sizgO/36-sponsors
Simonperhaps it's best if we follow up on there with a discussion on how this actually fits into the content.
dwdSimon, Be wary - we're "selling" sponsorships now on the existing levels.
stpeterJonathan works for Pennsylvania State University
stpeterI think it would be good to have a discussion about this on the members list
stpeterand that might encourage other members to get more involved, I suppose
SimonI don't think anyone would call it selling but there does need to be some recognition of a sponsor. And I think we actually think the XSF benefits from having a sponsor explain how they use XMPP in their project.
bearagreed - if we are thinking of adding a new sponsor type (or tweaking exsting ones)
dwdI'd be happy to kick one off. For the record, I'm still a (very minor) shareholder in Isode, which I'll make clear on the list as well.
SimonPerhaps our treasurer could kick things off :)
beardave - that would be great
KevFWIW, I think it'd be better to reference companies providing people-power in some oblique way.
KevRather than a sponsor level.
SimonIt's already referenced on the wiki too.
Kev(Which I think is what you're suggesting, and so I think I'm agreeing with)
bearmaybe a "Friends of XSF" type posting every month
SimonCan we follow this up on the mailing list and try to keep this board meeting moving.
stpeterand personally I don't want to be described as "Executive Director Peter Saint-Andre of &yet" all the time :-)
bearnext item then?
Simondwd: perhaps useful for your post: http://www.python.org/psf/sponsorship/
bearDNSSEC? who has info on this?
bear(the agenda item, not the tech itself)
Simonyeah - that was something posted by me. I heard we had the grant offer but we've never really had a proper discussion about how / or what we do with it.
SimonPerhaps this is something for the mailing list too?
Simon(happy to start a thread there)
beardo we know who has the information or is the source of this nugget?
SimonPeter - are there any details that you could share?
Simon/should I follow up with Dan York?
stpeterSimon: we'd need to create a proposal for work specifically on this topic
stpeterso I think the next step is for us to outline a proposal (a page or two would be fine)
stpeterwe can work on that via wiki or whatever
Simonthat's good for me - I'll take this to the members mailing list tomorrow and start getting ideas and input. (perhaps start a wiki page too then)
stpeterwe need to figure out exactly what we'd do here - code bounties, interop testing, specs, etc.
dwdWhat would be the goal, though? Moar DNSSEC?
stpeterdwd: more for sure
stpeterand tested and deployed
stpeterencouraged by XSF and the IM Observatory etc.
Simonok. Leave this will me and I'll get the discussion going.
bearnext item is IETF89 bursury scheme
stpeteroh that and FOSDEM reimbursements - do we still owe anyone funds for that?
dwdAs in, Kim Alvefur went to IETF89.
bearthis is a dwd item
dwdstpeter, Yes. I'll get the invoicing done next week.
dwdWe agreed on the list we'd get Kim some money back for this; can I get a vote out to reimburse him for the IETF fee itself?
bearso we need to get receipts from Kim so wwe can cut a check?
bear+1 to reimbursing him
stpeterI (using my &yet credit card) paid the hotel for both Thijs and Kim
SimonDo we have quorum for votes? (+1 though)
dwdWe just have quorum. I'm +1.
stpeterI also paid the IETF day pass for Matthew
bearok, so XSF needs to pay peter back
SimonWho is taking the follow up action on this?
stpeterI don't know how Thijs and Kim paid for their IETF fees (although are they both students? at least Thijs is)
stpeteryes, Matthew Wild
xnyhpsI paid for a student ticket in cash (£90). I don't think Zash had a student ticket.
dwdstpeter, Kim bought his; credit-card I assume. So we should reimburse him direct; we'll presumably need a receipt.
bearwe should get them to send receipts and then report what the amount being reimbursed is
beari'll take point on that
dwdOK - Zash - receipts!
bearand will poke peter to make sure he pays himself
bearxnyhps - can you email me a copy of any receipts you have so we can get this done (Zash also)
bearand with that I think we are done - unless someone has an AOB ?
xnyhpsYes, I'll do that.
m&mAOB from the Editor team
dwdCan Board folk look at that email I've forwarded and have a think on how to proceed?
SimonWell we have two more items on the list…
SimonClayster email? and April!
bearthe email one is what dave is refering to - that needs to be put onto next weeks agenda IMO
Simonhappy to bump that forward (and look at it)
dwdRight; I should get back to him with a holding thing.
beardave - please do - let him know that we need to chew on it a bit
SimonInvolves the council too: any plans for April 1 post?
dwdBut in any case, by next week I'll be up to date with invoicing, and we should have two new Silver sponsors.
SimonGood work dwd
dwdSimon, You'd need to discuss with the Editors.
m&mwe discussed that very topic yesterday
dwdWhich reminds me - m&m had something for the agenda...
m&mI did, but I'm not sure where y'all are in the agenda (-:
Simonwe're done and waiting for you.
bearsounds like april 1 item needs to be taken to the editors mailing list
bearand brought up again next week
Simonbear - will do.
bearm&m - your up
m&mThere is a proposed XEP for the Board to consider
SimonReading this it looks like corporations can apply to be XSF members. Is that the case?
bearIIRC it is in the bylaws
dwdYes. According to the by-laws they can; it's explicitly included there.
Kevdwd: Editted by someone other than the applicant, in fact, which is Not Good.
dwdKev, Oh, the second line?
dwdKev, Yes, that's not good either. (And explicitly ruled illegal by the XEP in submission)
bearwhat is the boards vote on this?
beari'm +1 for it
dwdI'm also +1.
SimonI'm inclined to say XEPs are generally for specifications and instructions on membership should come from the bylawas and a good webpage/wiki form that we ask applicants to fill out. This seems like extra scaffolding to make up for a rather freeform application process. Has anyone looked into mediawik forms that woudl capture the right info?
m&myou have a fortnight to either indicate objections (I believe on the standards@ list, but it might be more appropriate for members@) or to state you have no objections
stpeterwow I had not remembered that corporations, organizations, or other entities could apply for membership
dwdSimon, The by-laws state that the Board has to formally approve a "Form of Membership".
dwdSimon, It's possible a Board has done so before, but I couldn't find a record. It seemed to me that a XEP was the best way of preserving that record.
stpeterIMHO it would be helpful to provide a suggested form of membership application
dwdstpeter, Yeah, surprised me when I spotted.
stpeterdwd: there is no such "Form of Membership"
bearhow to implement this is orthagonal to it being a XEP - XEP's are how we formalize our process
m&mand there are other Procedural XEPs that are not technical in nature
dwdstpeter, Right, the XEP describes such a form.
dwdstpeter, It's not a form as in a thing with boxes, I agree; I'm not sure I'd want such a thing anyway.
bearagain, implementation can be discussed after we get the XEP to show what to implement
stpeterI'm not a big fan of process over meaning, mind you :-)
bearthat's why i'm trying to uncouple the process discussion from this discussion of the XEP :)
SimonCan we close the meeting and push this to the list please?
bearand it appears that we should post an email to the board list so that others can be prepared to vote next week
stpeterposts in the relevant thread on the members@ list
beari'll email the board and let tehm know about the xep to be voted on
KevWhy the board list?
KevThis doesn't seem to need to be done in private.
bearit's not to discuss - just to let them know abot the item
bearI was going to point to the thread for the discussion
SimonI thought we were going to discuss this more on the list.
bearmy only reason to email board@ was to send a simple focused email to them to make it visible
Simonimho members is more appropriate.
beardo we have any other AOB items?
m&mI could note what the Editor team discussed for a Humorous XEP
m&mwhich is to say, there are ideas but a distinct lack of energy to write one
dwdm&m, Not here.
Simonm&m: yes please :)
intosim&m: don't want to know until it is released.
m&mdwd: I'm not going into more detail than that
dwdWouldn't want to ruin the surprise.
m&mwe haven't published a Humorous XEP since 2011
bearok, so having no more AOB items... i move to end the meeting. Same time next week for next meeting?
bearbangs the gavel and thanks everyone for their time
bearok, email sent to board pointing them to members@ for xep listing
ZashSo, where to send what receipts?
bearzash - to me please firstname.lastname@example.org
bearbah - what is lloyd's email - I have too many lloyd's in my mail client
KevBTW, I'm interested. Why particularly not Board or Council is this "Friends of the XSF" thing?
KevThe amount of time I spend on Council stuff far outweights the amount of time I spend (or anyone, I think) on iteam stuff.
Simonwhat are you referencing Kev?
Kev"As you're probably aware, there's a couple of companies which provide the XSF with actual warm bodies, filling roles that take actual time. I'm not thinking about Board and Council, here, but the officers and infrastructure team in particular."
fippokev: because your company gets credit at http://xmpp.org/about-xmpp/xsf/xmpp-council/
fippowhich reminds me I need to provide an update to that page.
m&mI kind of feel left out )-:
m&mok, not really
Simonwhat if members do it on their own time?
m&mwhich is entirely my case
SimonI sponsor me. :)
Kevfippo: Well, kinda. e.g. my blurb says where I work, but gives no credit for Isode time.
bearthat "friends" item was me suggesting something that is all - it was not something that is being planned or that should be planned
bearI was using it as an example during the sponsor discussion
Kevbear: Discussion is continuing on the mailing list.
bearsorry -i've been distracted
KevI can relate.
stpeterZash: when did you arrive and depart in London?
bearflips over to $dayjob for a bit
ZashMonday - Saturday
stpeterso 5 nights
stpeterI stayed 4 nights
stpeterwhat was your room rate?
stpeter104 per night, maybe?
ZashI'd guess 89.00 + 105 * 4 GBP
ZashReservation was for 4 nights by accidents, so it lists 89 + 105*3
stpeter89 + 15 makes sense from what I see
stpeterwhich is 104
stpeterjust trying to figure out which credit card payment is for whom because I paid for both you and me on the same day