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Hm?
Holger
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Hm!
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Hm.
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¿Hm?
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Guus
snorts
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Martin
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*waves*
ralphm
13:31:32
heya
ralphm
bangs gavel
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ralphm
set the topic to
13:31:47
XSF Board Meeting | Logs: http://logs.xmpp.org/xsf/ | Agenda https://trello.com/b/Dn6IQOu0/board-meetings
ralphm
13:31:54
0. Welcome and Agenda
ralphm
13:32:05
Who do we have and do you have something to add to the agenda?
pep.
13:32:13
Kev, in the intro of im-ng, s/has progressed/have progressed/
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pep.
13:32:25
oops, sorry
Martin
13:32:27
I'm here. I don't have anything to add.
Guus
13:32:41
same
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13:33:35
ralphm
13:33:52
MattJ, nyco?
MattJ
13:34:03
Here
ralphm
13:34:35
1. Board prios.
ralphm
13:34:45
Guus, you wanted to say something on this I believe.
Guus
13:35:13
I motion that we no longer plan for a dedicated priorities-meeting.
Guus
13:35:23
if we really thought that it would be valuable, it would have happened by now.
Guus
13:35:57
we're 3 months in our 1 year term. Prio definition should be completed or no longer attempted.
MattJ
13:36:19
Is it blocking progress on any front?
ralphm
13:36:36
I don't think it does.
Guus
13:36:36
We're holding other things, waiting for it.
Guus
13:36:44
I dedicated a lane in trello for that.
Guus
13:36:49
(the right most)
ralphm
13:37:05
Right, that's blocking in the other direction
Guus
13:37:44
I think we should consider this one failed, and start to put the limited amount of effort that we can spare on different things.
ralphm
13:38:18
Incrementally.
ralphm
13:38:23
I can agree
Guus
13:38:30
(that came out funny - hope you understood my meaning)
MattJ
13:38:55
I'm fine with that. Personally it's not taking any time from me, except for the minutes every week we spend discussing it
Martin
13:39:16
I'm of the same view as MattJ
MattJ
13:39:23
and I don't feel it's especially required for anything I'd like to see done this year
ralphm
13:39:35
It would seem the motion carries.
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Guus
13:39:52
(which reminds me: we need a minute taker)
MattJ
13:40:11
Indeed. I just realised... did I volunteer last week?
ralphm
13:40:14
Guus: oh, good one.
Guus
13:40:38
MattJ, I think you did. Want to redeem yourself by being it this week? 😉
ralphm
13:40:41
Yes, MattJ
MattJ
13:40:51
Sure, I'll do this one and last
Guus
weazles his way out of things.
13:40:53
ralphm
13:40:56
:-D
MattJ
13:40:58
Sorry about that
Guus
13:41:11
no worries
ralphm
13:41:44
2. Bus factor
Guus
13:42:00
Peter, are you here?
Guus
13:42:17
(he mentioned via mail that he wanted to try being here for this)
ralphm
13:42:25
I don't see him in here.
Guus
13:42:33
ok, to bad.
Guus
13:42:44
Anyways, there is a bit of background in the Trello card
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13:43:12
ralphm
13:43:17
Sure, but we discussed that last week?
Guus
13:43:23
In short: Peter is the only person that is authorized to manage our bank account.
Guus
13:43:38
It would be good to add a second person, in case something happens to Peter.
Guus
13:43:45
Peter came up with two solutions
Guus
13:44:01
(excuse the copy/paste)
Guus
13:44:09
1. There is a manual form that someone can fill out to become a signer on the account, however that would not enable online banking access. My thought is that we could ask our long serving and highly reliable Secretary if he would do this.
Guus
13:44:22
2. For online banking access, someone needs to show up in person. I could arrange this with Thomas Muldowney or Dave Smith (emeritus members of the XSF who live near me and are reliable people), so that they could step in on a temporary basis if needed.
ralphm
13:44:32
Let's do them one by one
ralphm
13:44:44
(because they're not exclusive)
Guus
13:44:53
I have had a chat with the Secretary (highly reliable) - he is willing.
ralphm
13:44:55
Solution #1
ralphm
13:44:58
I'm +1
Guus
13:45:05
+1
MattJ
13:45:33
+1
Martin
13:45:48
+1
ralphm
13:46:06
For the record, this is about Alexander Gnauck being additional signer.
ralphm
13:46:18
Ok, that's agreed.
ralphm
13:46:22
Then option 2.
MattJ
13:46:27
To be clear though, this would enable Alex to carry out what operations exactly? (does it 100% solve the original problem?)
ralphm
13:47:01
In case Peter would not be able to, Alex could perform operations on the bank account
ralphm
13:47:09
except, apparently, online banking
Guus
13:47:16
This would allow Alex to show up in person at the bank and act as it's owner/manager. It likely does not give him online banking privileges (unsure)
ralphm
13:47:26
Which is what Option 2 is about.
Guus
13:47:44
for me, it is a 100% solution to the problem of us loosing all bank account access, in case of Peter becoming unavailable.
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Guus
13:47:57
(worst case, we need to stick him in a plane).
ralphm
13:48:01
right
MattJ
13:48:14
Alright
Guus
13:48:18
As for #2, I'm -1.
MattJ
13:48:19
Works for me
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ralphm
13:48:32
So you are saying that we wouldn't need to add someone for just the online banking access.
Guus
13:49:25
ralphm: I don't believe we do - certainly not to resolve the 'bus factor' issue.
ralphm
13:49:47
With no other directors in the US, this would need to be somebody else. I have no objections to Peter's suggestions, but I can understand if you do.
Guus
13:50:38
It's not a personal matter regarding the persons that were put forward by Peter, by the way. I just like, in general, to limit the access to our bank account. I thnk that's even more important when people do not have an affiliation with the XSF any more.
MattJ
13:51:01
I'm on the fence about this one
MattJ
13:51:49
Ideally I think we ought to be in the position where someone has online access (other than Peter), but I also feel it's awkward if that person is not actively involved with the XSF
Guus
13:52:17
as far as I'm concerned, we're only tackling the issue of Peter becoming permanently unavailable here. I do not interpret this issue as 'lightening the load' for Peter. I think no such request came from Peter, and I don't see a need to be able to speed up bank account-related business.
MattJ
13:52:19
It's nothing to do with trust, but practicality
ralphm
13:52:19
Arguably they do have an affiliation (as emeritus member, which is a recognised affiliation described in our bylaws), but I get your feeling.
ralphm
13:52:40
Guus: indeed
Martin
13:52:45
I agree with Guus
ralphm
13:53:17
Ok, so #2 is rejected.
MattJ
13:53:54
wfm
Guus
13:53:55
Did we drop the name of Alex? He's here.
Guus
13:53:59
'alex'
Guus
13:54:02
(tag, you're it.)
ralphm
13:54:06
The Board asks the Treasurer to add Alexander Gnauck as an additional signer to our bank account.
ralphm
13:54:49
3. Financing
ralphm
13:55:01
Guus: did you also happen to touch upon this with Peter?
Guus
13:55:10
No, I dropped the ball on that one.
Guus
13:55:26
I'll get to it before our next meet.
ralphm
13:55:33
Splendid.
Alex
13:55:41
ya, I am here, just reading
ralphm
13:55:54
Alex: thanks
ralphm
13:56:13
Maybe we should start next meeting with this item.
Guus
13:56:28
the finance item, that is?
Guus
13:56:31
works for me.
MattJ
13:56:37
+1
ralphm
13:56:50
4. Membership survey
ralphm
13:56:58
MattJ, it looks like your name is on this.
MattJ
13:57:31
Yeah. I wrote up my notes last week and I think I was going to send them out with the minutes but forgot both
MattJ
13:57:54
I sent an email earlier today, so maybe we can discuss it next week if there's remaining time (unless you all had a chance to review already)
Guus
13:58:14
The draft that you sent earlier today looks fine for me (maybe make a nice Google Form out of it). One question: how exactly are we going to process the responses into action for board?
MattJ
13:58:18
or just reply with feedback on the list and maybe I can iterate on it ahead of next week
MattJ
13:58:47
Guus, yeah, I was thinking of Google Forms
ralphm
13:58:52
I think Google Form is a good idea, works quite well for our dinner signups
ralphm
13:59:13
Ok, comments on list.
MattJ
13:59:16
I think we can just go over the responses during a meeting - I'd be happy to take on the task of providing a summary
ralphm
13:59:31
aye
Guus
13:59:35
ok
MattJ
13:59:39
I mean, discuss what actions, if any, come from the responses
ralphm
13:59:48
sure
ralphm
13:59:59
5. AOB
ralphm
14:00:06
anything?
Guus
14:00:09
Can we clean up the right-most lane of Trello a bit?
ralphm
14:00:22
Oh, right, that scrolled out of view
Guus
14:00:41
I think two cards can be archived?
Guus
14:00:51
and perhaps put the remaining one on a todo list again?
ralphm
14:01:22
We need to discuss what to do with the role of Executive Director in general. Peter was not convinced we need one, but it is an official role defined in our Bylaws.
ralphm
14:01:47
Let's put that on for after the Financing discussion
Guus
14:01:50
I'm happy to discuss that. Let's put it on the agenda.
Guus
14:01:56
ok
MattJ
14:01:59
I think the only thing blocking a proper search is defining the requirements of the role
ralphm
14:02:07
Indeed
ralphm
14:02:13
ok
MattJ
14:02:15
which is something we should be able to do
ralphm
14:02:26
The survey item is already covered
ralphm
14:02:43
and the priorities card can be archived, I think, given the above.
ralphm
14:02:47
makes sense?
Guus
14:02:49
yes
Guus
14:03:06
my thoughts exactly, but didn't want to act on my own.
MattJ
14:03:17
+1
Martin
14:03:41
Makes sense to me
ralphm
14:03:51
I think I'd summarize our priorities as "get our things back in order" (running this company) and afterwards we can rediscuss direction.
MattJ
14:04:04
+1
ralphm
14:04:21
All right.
ralphm
14:04:25
6. Date of Next
ralphm
14:04:28
+1W
Guus
14:04:33
wfm.
MattJ
14:04:34
wfm
ralphm
14:04:35
7. Close
ralphm
14:04:37
Thanks all!
ralphm
bangs gavel
14:04:41
Martin
14:04:45
Thanks ralphm
MattJ
14:04:46
Thanks
Guus
14:04:47
Thank you
Guus
14:04:55
that was nice and productive.
ralphm
set the topic to
14:05:01
XSF Discussion | Logs: http://logs.xmpp.org/xsf/ | Agenda https://trello.com/b/Dn6IQOu0/board-meetings
ralphm
14:05:07
Guus: indeed!
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