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Hm?
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Holger
Hm!
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Hm.
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edhelas
¿Hm?
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Guus
snorts
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Martin
*waves*
13:31:32
ralphm
heya
13:31:35
ralphm
bangs gavel
13:31:47
ralphm
set the topic to
XSF Board Meeting | Logs: http://logs.xmpp.org/xsf/ | Agenda https://trello.com/b/Dn6IQOu0/board-meetings
13:31:54
ralphm
0. Welcome and Agenda
13:32:05
ralphm
Who do we have and do you have something to add to the agenda?
13:32:13
pep.
Kev, in the intro of im-ng, s/has progressed/have progressed/
13:32:15
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pep.
oops, sorry
13:32:27
Martin
I'm here. I don't have anything to add.
13:32:41
Guus
same
13:33:10
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13:33:52
ralphm
MattJ, nyco?
13:34:03
MattJ
Here
13:34:35
ralphm
1. Board prios.
13:34:45
ralphm
Guus, you wanted to say something on this I believe.
13:35:13
Guus
I motion that we no longer plan for a dedicated priorities-meeting.
13:35:23
Guus
if we really thought that it would be valuable, it would have happened by now.
13:35:57
Guus
we're 3 months in our 1 year term. Prio definition should be completed or no longer attempted.
13:36:19
MattJ
Is it blocking progress on any front?
13:36:36
ralphm
I don't think it does.
13:36:36
Guus
We're holding other things, waiting for it.
13:36:44
Guus
I dedicated a lane in trello for that.
13:36:49
Guus
(the right most)
13:37:05
ralphm
Right, that's blocking in the other direction
13:37:44
Guus
I think we should consider this one failed, and start to put the limited amount of effort that we can spare on different things.
13:38:18
ralphm
Incrementally.
13:38:23
ralphm
I can agree
13:38:30
Guus
(that came out funny - hope you understood my meaning)
13:38:55
MattJ
I'm fine with that. Personally it's not taking any time from me, except for the minutes every week we spend discussing it
13:39:16
Martin
I'm of the same view as MattJ
13:39:23
MattJ
and I don't feel it's especially required for anything I'd like to see done this year
13:39:35
ralphm
It would seem the motion carries.
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13:39:52
Guus
(which reminds me: we need a minute taker)
13:40:11
MattJ
Indeed. I just realised... did I volunteer last week?
13:40:14
ralphm
Guus: oh, good one.
13:40:38
Guus
MattJ, I think you did. Want to redeem yourself by being it this week? 😉
13:40:41
ralphm
Yes, MattJ
13:40:51
MattJ
Sure, I'll do this one and last
13:40:53
Guus
weazles his way out of things.
13:40:56
ralphm
:-D
13:40:58
MattJ
Sorry about that
13:41:11
Guus
no worries
13:41:44
ralphm
2. Bus factor
13:42:00
Guus
Peter, are you here?
13:42:17
Guus
(he mentioned via mail that he wanted to try being here for this)
13:42:25
ralphm
I don't see him in here.
13:42:33
Guus
ok, to bad.
13:42:44
Guus
Anyways, there is a bit of background in the Trello card
13:43:12
lumi
has joined
13:43:17
ralphm
Sure, but we discussed that last week?
13:43:23
Guus
In short: Peter is the only person that is authorized to manage our bank account.
13:43:38
Guus
It would be good to add a second person, in case something happens to Peter.
13:43:45
Guus
Peter came up with two solutions
13:44:01
Guus
(excuse the copy/paste)
13:44:09
Guus
1. There is a manual form that someone can fill out to become a signer on the account, however that would not enable online banking access. My thought is that we could ask our long serving and highly reliable Secretary if he would do this.
13:44:22
Guus
2. For online banking access, someone needs to show up in person. I could arrange this with Thomas Muldowney or Dave Smith (emeritus members of the XSF who live near me and are reliable people), so that they could step in on a temporary basis if needed.
13:44:32
ralphm
Let's do them one by one
13:44:44
ralphm
(because they're not exclusive)
13:44:53
Guus
I have had a chat with the Secretary (highly reliable) - he is willing.
13:44:55
ralphm
Solution #1
13:44:58
ralphm
I'm +1
13:45:05
Guus
+1
13:45:33
MattJ
+1
13:45:48
Martin
+1
13:46:06
ralphm
For the record, this is about Alexander Gnauck being additional signer.
13:46:18
ralphm
Ok, that's agreed.
13:46:22
ralphm
Then option 2.
13:46:27
MattJ
To be clear though, this would enable Alex to carry out what operations exactly? (does it 100% solve the original problem?)
13:47:01
ralphm
In case Peter would not be able to, Alex could perform operations on the bank account
13:47:09
ralphm
except, apparently, online banking
13:47:16
Guus
This would allow Alex to show up in person at the bank and act as it's owner/manager. It likely does not give him online banking privileges (unsure)
13:47:26
ralphm
Which is what Option 2 is about.
13:47:44
Guus
for me, it is a 100% solution to the problem of us loosing all bank account access, in case of Peter becoming unavailable.
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daniel
has left
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Guus
(worst case, we need to stick him in a plane).
13:48:01
ralphm
right
13:48:14
MattJ
Alright
13:48:18
Guus
As for #2, I'm -1.
13:48:19
MattJ
Works for me
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ralphm
So you are saying that we wouldn't need to add someone for just the online banking access.
13:49:25
Guus
ralphm: I don't believe we do - certainly not to resolve the 'bus factor' issue.
13:49:47
ralphm
With no other directors in the US, this would need to be somebody else. I have no objections to Peter's suggestions, but I can understand if you do.
13:50:38
Guus
It's not a personal matter regarding the persons that were put forward by Peter, by the way. I just like, in general, to limit the access to our bank account. I thnk that's even more important when people do not have an affiliation with the XSF any more.
13:51:01
MattJ
I'm on the fence about this one
13:51:49
MattJ
Ideally I think we ought to be in the position where someone has online access (other than Peter), but I also feel it's awkward if that person is not actively involved with the XSF
13:52:17
Guus
as far as I'm concerned, we're only tackling the issue of Peter becoming permanently unavailable here. I do not interpret this issue as 'lightening the load' for Peter. I think no such request came from Peter, and I don't see a need to be able to speed up bank account-related business.
13:52:19
MattJ
It's nothing to do with trust, but practicality
13:52:19
ralphm
Arguably they do have an affiliation (as emeritus member, which is a recognised affiliation described in our bylaws), but I get your feeling.
13:52:40
ralphm
Guus: indeed
13:52:45
Martin
I agree with Guus
13:53:17
ralphm
Ok, so #2 is rejected.
13:53:54
MattJ
wfm
13:53:55
Guus
Did we drop the name of Alex? He's here.
13:53:59
Guus
'alex'
13:54:02
Guus
(tag, you're it.)
13:54:06
ralphm
The Board asks the Treasurer to add Alexander Gnauck as an additional signer to our bank account.
13:54:49
ralphm
3. Financing
13:55:01
ralphm
Guus: did you also happen to touch upon this with Peter?
13:55:10
Guus
No, I dropped the ball on that one.
13:55:26
Guus
I'll get to it before our next meet.
13:55:33
ralphm
Splendid.
13:55:41
Alex
ya, I am here, just reading
13:55:54
ralphm
Alex: thanks
13:56:13
ralphm
Maybe we should start next meeting with this item.
13:56:28
Guus
the finance item, that is?
13:56:31
Guus
works for me.
13:56:37
MattJ
+1
13:56:50
ralphm
4. Membership survey
13:56:58
ralphm
MattJ, it looks like your name is on this.
13:57:31
MattJ
Yeah. I wrote up my notes last week and I think I was going to send them out with the minutes but forgot both
13:57:54
MattJ
I sent an email earlier today, so maybe we can discuss it next week if there's remaining time (unless you all had a chance to review already)
13:58:14
Guus
The draft that you sent earlier today looks fine for me (maybe make a nice Google Form out of it). One question: how exactly are we going to process the responses into action for board?
13:58:18
MattJ
or just reply with feedback on the list and maybe I can iterate on it ahead of next week
13:58:47
MattJ
Guus, yeah, I was thinking of Google Forms
13:58:52
ralphm
I think Google Form is a good idea, works quite well for our dinner signups
13:59:13
ralphm
Ok, comments on list.
13:59:16
MattJ
I think we can just go over the responses during a meeting - I'd be happy to take on the task of providing a summary
13:59:31
ralphm
aye
13:59:35
Guus
ok
13:59:39
MattJ
I mean, discuss what actions, if any, come from the responses
13:59:48
ralphm
sure
13:59:59
ralphm
5. AOB
14:00:06
ralphm
anything?
14:00:09
Guus
Can we clean up the right-most lane of Trello a bit?
14:00:22
ralphm
Oh, right, that scrolled out of view
14:00:41
Guus
I think two cards can be archived?
14:00:51
Guus
and perhaps put the remaining one on a todo list again?
14:01:22
ralphm
We need to discuss what to do with the role of Executive Director in general. Peter was not convinced we need one, but it is an official role defined in our Bylaws.
14:01:47
ralphm
Let's put that on for after the Financing discussion
14:01:50
Guus
I'm happy to discuss that. Let's put it on the agenda.
14:01:56
Guus
ok
14:01:59
MattJ
I think the only thing blocking a proper search is defining the requirements of the role
14:02:07
ralphm
Indeed
14:02:13
ralphm
ok
14:02:15
MattJ
which is something we should be able to do
14:02:26
ralphm
The survey item is already covered
14:02:43
ralphm
and the priorities card can be archived, I think, given the above.
14:02:47
ralphm
makes sense?
14:02:49
Guus
yes
14:03:06
Guus
my thoughts exactly, but didn't want to act on my own.
14:03:17
MattJ
+1
14:03:41
Martin
Makes sense to me
14:03:51
ralphm
I think I'd summarize our priorities as "get our things back in order" (running this company) and afterwards we can rediscuss direction.
14:04:04
MattJ
+1
14:04:21
ralphm
All right.
14:04:25
ralphm
6. Date of Next
14:04:28
ralphm
+1W
14:04:33
Guus
wfm.
14:04:34
MattJ
wfm
14:04:35
ralphm
7. Close
14:04:37
ralphm
Thanks all!
14:04:41
ralphm
bangs gavel
14:04:45
Martin
Thanks ralphm
14:04:46
MattJ
Thanks
14:04:47
Guus
Thank you
14:04:55
Guus
that was nice and productive.
14:05:01
ralphm
set the topic to
XSF Discussion | Logs: http://logs.xmpp.org/xsf/ | Agenda https://trello.com/b/Dn6IQOu0/board-meetings
14:05:07
ralphm
Guus: indeed!
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