ralphmWho do we have and do you have something to add to the agenda?
pep.Kev, in the intro of im-ng, s/has progressed/have progressed/
MartinI'm here. I don't have anything to add.
ralphm1. Board prios.
ralphmGuus, you wanted to say something on this I believe.
GuusI motion that we no longer plan for a dedicated priorities-meeting.
Guusif we really thought that it would be valuable, it would have happened by now.
Guuswe're 3 months in our 1 year term. Prio definition should be completed or no longer attempted.
MattJIs it blocking progress on any front?
ralphmI don't think it does.
GuusWe're holding other things, waiting for it.
GuusI dedicated a lane in trello for that.
Guus(the right most)
ralphmRight, that's blocking in the other direction
GuusI think we should consider this one failed, and start to put the limited amount of effort that we can spare on different things.
ralphmI can agree
Guus(that came out funny - hope you understood my meaning)
MattJI'm fine with that. Personally it's not taking any time from me, except for the minutes every week we spend discussing it
MartinI'm of the same view as MattJ
MattJand I don't feel it's especially required for anything I'd like to see done this year
ralphmIt would seem the motion carries.
Guus(which reminds me: we need a minute taker)
MattJIndeed. I just realised... did I volunteer last week?
ralphmGuus: oh, good one.
GuusMattJ, I think you did. Want to redeem yourself by being it this week? 😉
MattJSure, I'll do this one and last
Guusweazles his way out of things.
MattJSorry about that
ralphm2. Bus factor
GuusPeter, are you here?
Guus(he mentioned via mail that he wanted to try being here for this)
ralphmI don't see him in here.
Guusok, to bad.
GuusAnyways, there is a bit of background in the Trello card
ralphmSure, but we discussed that last week?
GuusIn short: Peter is the only person that is authorized to manage our bank account.
GuusIt would be good to add a second person, in case something happens to Peter.
GuusPeter came up with two solutions
Guus(excuse the copy/paste)
Guus1. There is a manual form that someone can fill out to become a signer on the account, however that would not enable online banking access. My thought is that we could ask our long serving and highly reliable Secretary if he would do this.
Guus2. For online banking access, someone needs to show up in person. I could arrange this with Thomas Muldowney or Dave Smith (emeritus members of the XSF who live near me and are reliable people), so that they could step in on a temporary basis if needed.
ralphmLet's do them one by one
ralphm(because they're not exclusive)
GuusI have had a chat with the Secretary (highly reliable) - he is willing.
ralphmFor the record, this is about Alexander Gnauck being additional signer.
ralphmOk, that's agreed.
ralphmThen option 2.
MattJTo be clear though, this would enable Alex to carry out what operations exactly? (does it 100% solve the original problem?)
ralphmIn case Peter would not be able to, Alex could perform operations on the bank account
ralphmexcept, apparently, online banking
GuusThis would allow Alex to show up in person at the bank and act as it's owner/manager. It likely does not give him online banking privileges (unsure)
ralphmWhich is what Option 2 is about.
Guusfor me, it is a 100% solution to the problem of us loosing all bank account access, in case of Peter becoming unavailable.
Guus(worst case, we need to stick him in a plane).
GuusAs for #2, I'm -1.
MattJWorks for me
ralphmSo you are saying that we wouldn't need to add someone for just the online banking access.
Guusralphm: I don't believe we do - certainly not to resolve the 'bus factor' issue.
ralphmWith no other directors in the US, this would need to be somebody else. I have no objections to Peter's suggestions, but I can understand if you do.
GuusIt's not a personal matter regarding the persons that were put forward by Peter, by the way. I just like, in general, to limit the access to our bank account. I thnk that's even more important when people do not have an affiliation with the XSF any more.
MattJI'm on the fence about this one
MattJIdeally I think we ought to be in the position where someone has online access (other than Peter), but I also feel it's awkward if that person is not actively involved with the XSF
Guusas far as I'm concerned, we're only tackling the issue of Peter becoming permanently unavailable here. I do not interpret this issue as 'lightening the load' for Peter. I think no such request came from Peter, and I don't see a need to be able to speed up bank account-related business.
MattJIt's nothing to do with trust, but practicality
ralphmArguably they do have an affiliation (as emeritus member, which is a recognised affiliation described in our bylaws), but I get your feeling.
MartinI agree with Guus
ralphmOk, so #2 is rejected.
GuusDid we drop the name of Alex? He's here.
Guus(tag, you're it.)
ralphmThe Board asks the Treasurer to add Alexander Gnauck as an additional signer to our bank account.
ralphmGuus: did you also happen to touch upon this with Peter?
GuusNo, I dropped the ball on that one.
GuusI'll get to it before our next meet.
Alexya, I am here, just reading
ralphmMaybe we should start next meeting with this item.
Guusthe finance item, that is?
Guusworks for me.
ralphm4. Membership survey
ralphmMattJ, it looks like your name is on this.
MattJYeah. I wrote up my notes last week and I think I was going to send them out with the minutes but forgot both
MattJI sent an email earlier today, so maybe we can discuss it next week if there's remaining time (unless you all had a chance to review already)
GuusThe draft that you sent earlier today looks fine for me (maybe make a nice Google Form out of it). One question: how exactly are we going to process the responses into action for board?
MattJor just reply with feedback on the list and maybe I can iterate on it ahead of next week
MattJGuus, yeah, I was thinking of Google Forms
ralphmI think Google Form is a good idea, works quite well for our dinner signups
ralphmOk, comments on list.
MattJI think we can just go over the responses during a meeting - I'd be happy to take on the task of providing a summary
MattJI mean, discuss what actions, if any, come from the responses
GuusCan we clean up the right-most lane of Trello a bit?
ralphmOh, right, that scrolled out of view
GuusI think two cards can be archived?
Guusand perhaps put the remaining one on a todo list again?
ralphmWe need to discuss what to do with the role of Executive Director in general. Peter was not convinced we need one, but it is an official role defined in our Bylaws.
ralphmLet's put that on for after the Financing discussion
GuusI'm happy to discuss that. Let's put it on the agenda.
MattJI think the only thing blocking a proper search is defining the requirements of the role
MattJwhich is something we should be able to do
ralphmThe survey item is already covered
ralphmand the priorities card can be archived, I think, given the above.
Guusmy thoughts exactly, but didn't want to act on my own.
MartinMakes sense to me
ralphmI think I'd summarize our priorities as "get our things back in order" (running this company) and afterwards we can rediscuss direction.