XSF Discussion - 2019-12-05

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  245. Guus Time for the weekly XSF Board meeting.
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  248. Guus paging ralphm / pep. / Seve / MattJ
  249. ralphm I need 5 min
  250. MattJ .
  251. MattJ My internet just died, currently on mobile while I investigate
  252. Guus You have 4:30 minutes 😉
  253. nyco YOUR internet??? oh come on, it's everyone's! :)
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  255. Guus Just in France, Nyco. Even your hardware is on strike.
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  257. nyco actually, I'm at home, on the couch, while watching Ninjago with my son, while France is on strike (the demonstration ends at my place, I hope they don't burn my motorcycle)
  258. MattJ OK, looks like an ISP outage
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  260. Guus Strike spilling over to you, Matt?
  261. ralphm Ok, here I am
  262. Guus just in time to prevent this meeting to derail, ralphm !
  263. ralphm bangs gavel
  264. ralphm 0. Welcome + Agenda
  265. ralphm Hi all!
  266. Guus o/
  267. MattJ 0/
  268. ralphm My main points are: appointment of Chair, appointment of Treasurer
  269. Guus I have nothing to add, other than that it's about time to get rid of some things that are on Trello
  270. ralphm pep. has sent regrets
  271. Guus Seve ?
  272. Guus AWOL, I guess
  273. ralphm Guus: Lets' see how far we get.
  274. ralphm 1. Minute taker
  275. nyco I volunteer for the minutes: https://mensuel.framapad.org/p/jCcQC3h3pi-XSF-Board-Meeting-2019-12-05
  276. ralphm yay
  277. ralphm (keep that up! Much appreciated)
  278. ralphm 2. Appointment of Treasurer
  279. ralphm I've ask Peter, he's game for another term as Treasurer. I move we re-appoint Peter Saint-Andre as Treasurer of the XSF.
  280. ralphm +1
  281. Guus +1
  282. Guus (did we just make MattJ's phone think it needs to call the USA?)
  283. MattJ +1
  284. MattJ Hopefully no expensive call charges
  285. ralphm Motion carries. Yay.
  286. Guus \o/ - Thanks for volunteering again, Peter!
  287. ralphm 3. Election of Chair
  288. Guus much appreciated
  289. ralphm So far, I have received (kinda) one candidate proposal. Yours truly.
  290. Guus Pep mentioned by mail that he did _not_ want to stand.
  291. Guus Nor do I.
  292. ralphm yes
  293. ralphm If there are any other candidates, let that be known right now.
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  297. Guus Kind of bummed that Seve is not here to confirm, but he hasn't voiced anything, and he knows we're talking about this now. I'm happy to proceed.
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  300. ralphm Right.
  301. Guus (especially since he was here last week, when we agreed to postpone this to today)
  302. ralphm In that case, I motion the Board re-appoints Ralph Meijer as Chair of the XSF.
  303. Guus +1
  304. ralphm +1
  305. Guus We might have lost Matt to the gods of packetloss
  306. MattJ +1 to Ralph
  307. MattJ Yep, sorry
  308. ralphm Good to see MattJ still with us.
  309. ralphm Motion carries.
  310. Guus no worries, stuff happens 🙂
  311. Guus \o/
  312. Guus congrats, and thanks for stepping up 🙂
  313. ralphm Thanks!
  314. Guus with 2.5 board members here, maybe call it a day?
  315. ralphm 4. AOB
  316. MattJ None here
  317. ralphm Nothing for me at this time.
  318. Guus one
  319. Guus scam hat on
  320. Guus I've reached out to the regular hotel for a discount around the summit and fosdem
  321. Guus I've received a quote (slightly more expensive in the weekend than last year, I think)
  322. Guus Some people asked me why we go there, and suggested that some don't find Thon EU suitable, mainly because of price and location
  323. Guus thoughts?
  324. ralphm Is there a minimum number of people for that quote?
  325. Guus Some people asked me why we go there, and suggested that some don't find Thon EU ideal, mainly because of price and location
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  327. ralphm I don't have the cycles to research other venues.
  328. Guus No, there's no minimum number. There's a maximum (15) that's guaranteed (more rooms often can be arranged, but no guarantees for those)
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  330. Guus I'd like to avoid spending cycles on finding alternatives myself too, but I can take that up with SCAM.
  331. ralphm I don't think Board needs to be involved, indeed, but thanks for the mention.
  332. Guus I'm bringing it up here to see how people feel about Thon EU, and/or what amount of effort we should put into finding an alternative
  333. MattJ I don't mind too much either way... cheaper would be good, especially if it's to be even more expensive this year
  334. MattJ But I recognise finding a decent place is hard
  335. MattJ Have we ever considered subsidies for XSF members?
  336. ralphm I'd just send an e-mail to summit@ and get a feel of how many people would use the offer
  337. Guus We're not _making_ anyone stay in the Hotel we pick, of course - but if we do facilitate members, it might be good to facilitate as many of them as possible.
  338. ralphm We have subsidised GSoC participants in the past, I think
  339. Guus > Have we ever considered subsidies for XSF members? We have not. We could
  340. Guus we subsidised GSoC participants with a flat fee - not hotel specific
  341. dwd We did, at least one year, pay for all XSF members to stay at a hotel.
  342. Guus I don't dislike the idea of the XSF picking up a percentage of the hotel.
  343. MattJ I agree
  344. dwd About 2007 or so, I think.
  345. Guus dwd ah, that's before my time then.
  346. Guus waaaay before my time
  347. Guus dwd do you recall why that wasn't done later?
  348. Guus bad experience?
  349. Ge0rG explosion in the number of members?
  350. dwd It cost a lot. We'd had a large sponsorship from - I think - Google. But I wasn't on Board (or anything) at the time.
  351. Guus We could control costs by not sponsoring 100%
  352. Guus Maybe something for next week to discuss?
  353. Guus I'll bring this up in SCAM too
  354. MattJ Thanks
  355. ralphm ok
  356. MattJ I'd be totally fine (in fact probably prefer) if we didn't cover 100%, but figure out something reasonable
  357. ralphm 5. Date of Next
  358. MattJ and this doesn't necessarily mean we stay at Thon either, that's a separate issue (but I imagine we probably will this year)
  359. ralphm +1W
  360. Guus +1W wfm
  361. MattJ +1w wfm
  362. ralphm 6. Close
  363. ralphm Thanks all!
  364. ralphm bangs gavel
  365. MattJ Thanks
  366. Guus MattJ the 'problem' with finding a replacement is that a) it takes time, and b) any hotel will make some group of people unhappy.
  367. dwd MattJ, "Euro quarter" hotels tend to be cheapest at the end of weeks and the weekends, precisely because they're quite awkwardly placed for anything but the EUro Parliament etc.
  368. dwd MattJ, This is also why Wednesday nights at those hotels tend to cost a lot. :-)
  369. MattJ Guus, yep, agreed
  370. Guus dwd not so much this year. Last year was 75 euro in the weekends, this year 90.
  371. nyco please read and edit: https://mensuel.framapad.org/p/jCcQC3h3pi-XSF-Board-Meeting-2019-12-05?lang=fr
  372. nyco where is that summit@ mailing list?
  373. Guus (its still more expensive during the week: 120 something, from the top of my head)
  374. dwd Guus, Yeah, but the normal price is ~150-200.
  375. Guus nyco summit@xmpp.org
  376. ralphm https://mail.jabber.org/mailman/listinfo
  377. nyco meanwhile... https://twitter.com/Xabber_XMPP/status/1202600102172471296
  378. adiaholic has joined
  379. ralphm This is unsurprising.
  380. ralphm I cannot assess what that screenshot means in practice, either.
  381. nyco it's encrypt^Wrussian...
  382. Guus wow, what a poor jab at another client's author
  383. nyco minutes sent
  384. nyco I am: Welcome to the "Summit" mailing list :)
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  387. Seve omg
  388. Seve Looks like I was not joined to the room
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  390. Ge0rG If only we had a XEP for that ;)
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  393. Seve And I was there just waiting for something to happen.. so dumb
  394. Ge0rG hears a stampede of unshaved yaks. Get yourself out!
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