XSF Discussion - 2019-12-05

Time for the weekly XSF Board meeting.

paging ralphm / pep. / Seve / MattJ

I need 5 min

.

My internet just died, currently on mobile while I investigate

You have 4:30 minutes 😉

YOUR internet??? oh come on, it's everyone's! :)

Just in France, Nyco. Even your hardware is on strike.

actually, I'm at home, on the couch, while watching Ninjago with my son, while France is on strike (the demonstration ends at my place, I hope they don't burn my motorcycle)

OK, looks like an ISP outage

Strike spilling over to you, Matt?

Ok, here I am

just in time to prevent this meeting to derail, ralphm !

0. Welcome + Agenda

Hi all!

o/

0/

My main points are: appointment of Chair, appointment of Treasurer

I have nothing to add, other than that it's about time to get rid of some things that are on Trello

pep. has sent regrets

Seve ?

AWOL, I guess

Guus: Lets' see how far we get.

1. Minute taker

I volunteer for the minutes: https://mensuel.framapad.org/p/jCcQC3h3pi-XSF-Board-Meeting-2019-12-05

yay

(keep that up! Much appreciated)

2. Appointment of Treasurer

I've ask Peter, he's game for another term as Treasurer. I move we re-appoint Peter Saint-Andre as Treasurer of the XSF.

+1

+1

(did we just make MattJ's phone think it needs to call the USA?)

+1

Hopefully no expensive call charges

Motion carries. Yay.

\o/ - Thanks for volunteering again, Peter!

3. Election of Chair

much appreciated

So far, I have received (kinda) one candidate proposal. Yours truly.

Pep mentioned by mail that he did _not_ want to stand.

Nor do I.

yes

If there are any other candidates, let that be known right now.

Kind of bummed that Seve is not here to confirm, but he hasn't voiced anything, and he knows we're talking about this now. I'm happy to proceed.

Right.

(especially since he was here last week, when we agreed to postpone this to today)

In that case, I motion the Board re-appoints Ralph Meijer as Chair of the XSF.

+1

+1

We might have lost Matt to the gods of packetloss

+1 to Ralph

Yep, sorry

Good to see MattJ still with us.

Motion carries.

no worries, stuff happens 🙂

\o/

congrats, and thanks for stepping up 🙂

Thanks!

with 2.5 board members here, maybe call it a day?

4. AOB

None here

Nothing for me at this time.

one

scam hat on

I've reached out to the regular hotel for a discount around the summit and fosdem

I've received a quote (slightly more expensive in the weekend than last year, I think)

thoughts?

Is there a minimum number of people for that quote?

Some people asked me why we go there, and suggested that some don't find Thon EU ideal, mainly because of price and location ✏

I don't have the cycles to research other venues.

No, there's no minimum number. There's a maximum (15) that's guaranteed (more rooms often can be arranged, but no guarantees for those)

I'd like to avoid spending cycles on finding alternatives myself too, but I can take that up with SCAM.

I don't think Board needs to be involved, indeed, but thanks for the mention.

I'm bringing it up here to see how people feel about Thon EU, and/or what amount of effort we should put into finding an alternative

I don't mind too much either way... cheaper would be good, especially if it's to be even more expensive this year

But I recognise finding a decent place is hard

Have we ever considered subsidies for XSF members?

I'd just send an e-mail to summit@ and get a feel of how many people would use the offer

We're not _making_ anyone stay in the Hotel we pick, of course - but if we do facilitate members, it might be good to facilitate as many of them as possible.

We have subsidised GSoC participants in the past, I think

> Have we ever considered subsidies for XSF members? We have not. We could

we subsidised GSoC participants with a flat fee - not hotel specific

We did, at least one year, pay for all XSF members to stay at a hotel.

I don't dislike the idea of the XSF picking up a percentage of the hotel.

I agree

About 2007 or so, I think.

dwd ah, that's before my time then.

waaaay before my time

dwd do you recall why that wasn't done later?

bad experience?

explosion in the number of members?

It cost a lot. We'd had a large sponsorship from - I think - Google. But I wasn't on Board (or anything) at the time.

We could control costs by not sponsoring 100%

Maybe something for next week to discuss?

I'll bring this up in SCAM too

Thanks

ok

I'd be totally fine (in fact probably prefer) if we didn't cover 100%, but figure out something reasonable

5. Date of Next

and this doesn't necessarily mean we stay at Thon either, that's a separate issue (but I imagine we probably will this year)

+1W

+1W wfm

+1w wfm

6. Close

Thanks all!

Thanks

MattJ the 'problem' with finding a replacement is that a) it takes time, and b) any hotel will make some group of people unhappy.

MattJ, "Euro quarter" hotels tend to be cheapest at the end of weeks and the weekends, precisely because they're quite awkwardly placed for anything but the EUro Parliament etc.

MattJ, This is also why Wednesday nights at those hotels tend to cost a lot. :-)

Guus, yep, agreed

dwd not so much this year. Last year was 75 euro in the weekends, this year 90.

please read and edit: https://mensuel.framapad.org/p/jCcQC3h3pi-XSF-Board-Meeting-2019-12-05?lang=fr

where is that summit@ mailing list?

(its still more expensive during the week: 120 something, from the top of my head)

Guus, Yeah, but the normal price is ~150-200.

nyco summit@xmpp.org

https://mail.jabber.org/mailman/listinfo

meanwhile... https://twitter.com/Xabber_XMPP/status/1202600102172471296

This is unsurprising.

I cannot assess what that screenshot means in practice, either.

it's encrypt^Wrussian...

wow, what a poor jab at another client's author

minutes sent

I am: Welcome to the "Summit" mailing list :)

omg

Looks like I was not joined to the room

If only we had a XEP for that ;)

And I was there just waiting for something to happen.. so dumb