XSF Discussion - 2020-11-26

> WhatsApp is introducing a new way to verify if a report is reliable: receiving a copy of recent messages from that chat. WhatsApp never receives your messages without your permissions. If you decide to report a contact, you agree to forward a copy to WhatsApp of the recent messages from that chat.

Interesting in the context of recent reporting discussions :)

That's exactly what I wanted for our reporting too. 😃

They need to do this because of E2EE

We also have OTR spammers.

And giving the operator easy access to the spam messages rather than making him dig through MAM would imo also be preferable if no e2ee is used. ✏

fun fact: with OTR, I could claim that a contact sent me all sorts of abominations and report them as evil :)

Does anyone know of a set of automated tests for a server's BOSH endpoint?

> fun fact: with OTR, I could claim that a contact sent me all sorts of abominations and report them as evil :) I trust my users 🙂

> I trust my users 🙂 famous last words.

😁

0. Welcome

Hi!

dwd, arc, MattJ, Seve

o/

O/

Greetings!

I'll wait a little bit to see if Dave joins us

Just a note that it's 6:30 am on Thanksgiving 🦃

Yep, this will not be a long one.

Meanwhile, I propose as agenda items for today: 1) Choose the Chair of the Board for the term 2020/2021 2) Appointment of Officers 3) Meeting timeslot

Anything else?

What officers are being appointed?

Well, Treasurer and Secretary

They are appointed for one year

Gotcha.

Also Executive Director, which has been vacant for a few years

Ok, let's continue then.

1. Minute taker

Last term, this was a difficult agenda item.

This term, I'm proposing round-robin. Alphabetically on first name.

I'll make the minutes of this meeting.

I'd be happy to starting with A

arc: even better.

2. Chair of the Board of Directors

As every term, Board needs to elect a Chair among the Directors.

I prefer to have all Directors present for that, though.

I'd literally be happy with any of us except myself

arc for president!

Any nominations?

Hey, hi, sorry I'm late.

hi dwd!

And we have everyone.

I clearly need to put this one in my calendar, sorry.

dwd: I've imported the XSF calendar in my Google Calendar, which helps tremendously

I did not even know it was happening. My phone just bleeped when my name was mentioned.

I'm tempted to nominate Arc just to annoy him.

Yeah, I could have sent out a notice

Also, welcome dwd, arc. Thanks Guus, pep. for their efforts in the previous Board term.

I suppose nominees do need to agree.

Regardless, I'd be happy to do it another year.

I'm happy with that too, so if you'd like I'll give you a formal nomination.

+1

+1 if you're willing to do it another year

Seve?

Sorry, my desktop client was frozen

+1 yes 🙂

Dwd I'd think you'd rather have me at treasurer since being it the US makes it easier to deal with the bank.

ralphm, As a point of order, you started by saying a "Chair among the Directors", but that's not strictly true - the bylaws explicitly state that the officers need not be directors of the corporation.

That's a good point.

I stand corrected.

ralphm, If its any consolation, I think every Chair has been a member of the Board, and we forget this every year. :-)

That said, counting happiness as an affirmative vote, it appears we have a unanimous decision.

Happiness is an affirmative vote in this case, yes.

Thanks for your support!

3. Appointment of Officers

As mentioned above, we have several other Officers who's term are expiring.

I propose we ask the respective people (Alex for Secretary, stpeter for Treasurer) if they'd like to carry on for another year.

There is Executive Director as well to consider, isn't there?

As for Executive Director, unless we want to revisit Board's earlier view on this, I think we can leave that as-is: vacant.

Opinions?

I'm not sure we can have it vacant.

I would second asking alex and stpeter if they'd like to continue

Unless a candidate comes along, or someone wants to pick up the task of recruitment, I don't think we can (pretend to) spend any more time on it

dwd: oh, that's interesting

§6.3, "Any vacancy in an office of the Corporation shall be filled by action of the Board of Directors."

Ok. In that case we need to find a candidate. It might still be that we cannot find one.

If I recall correctly that's what happened last term (?)

Could we appoint someone as a temporary appointment?

I'm thinking, say, Matt if he'd be up for care-taking the position simply so it's not vacant.

Last time, I think we discussed appointing one of the Directors, but I'm not sure.

If we decide we need someone, I'm ok with filling the gap... I don't think it's a hard one to fill

It may be more useful to have someone who can, at least, put that on the bottom of their email signature from time to time, even if they do nothing further.

(More useful than a vacancy)

Indeed.

Happy to hear that MattJ 🙂

yay, too

I motion we appoint MattJ as Executive Director of the XSF.

+1

+1

+1

+1

MattJ, is "ok" a +0 or a +1?

Up to you... +0 I guess :)

?

In any case the motion carries.

Congrats MattJ.

I'll send out an e-mail to Alex and Peter.

4. AOB

Meeting time at the next agenda item.

Anything else?

There was discussion about voting, and whether the memberbot matches the requirements of the bylaws.

dwd: shall I add this to the agenda for next week?

Yes, in the meantime I suggest we review the bylaws and compare it to the memberbot voting, and also consider if we want a different voting system (and therefore a bylaws change).

Yep, and then we can also take into account the bug that was found.

Different systems have come up in the past, but never been adopted... might be worth reviewing those discussions

Cool.

I'll add it

more?

None from me.

5. Date of Next (and beyond)

I'd prefer a few hours later. And as you know, I'd prefer fixed to UTC if that works for everyone.

No kidding

1600Z, or later still?

I generally have a hard cut-off at 1700Z in winter, 1600Z in summer

This meeting started at 6:30am local time. I'd love it +3 hours. But I'm also aware that pushes it into european evening hours

I'm a lot more awake at 9:30

I am usually the same as you, Matt, but I'd prefer if we could gain more interest and engagement from the other side of the pond, too.

I can do 1700

I'd I have a recurring meeting on Thursday 17:00 UTC

If we must, I can probably do that on a Thursday or Friday, at least during the winter

I can do any day of the week

Any days that would ok for European evenings?

Would everyone be ok Friday 1700?

Any day is OK (or equally awkward) for me.

That generally works for me, yes

Sounds like a plan then

I'm also okay with changing that in the summer but we should decide ahead of time when we actually change for the summer

I'm not sure yet how it will work for me but it does look like we have a schedule now, so let's go with this 🙂

Cool.

6. Close

Thanks all! To a fruitful term. Cheers!

Thanks ralphm!

Thank you ralphm for chairing 🙂

Cheers!

Thanks all!

And Ralph if stpeter isn't ready to do treasurer for another year, I'd not looking for that responsibility, but I could take it on. The bank is only 1 hour off for me.

I know he's been wanting to decrease his XSF responsibilities so I don't want him to feel overly pressured to keep on

noted, I'll await his response

thanks for the offer

MattJ, can you edit the XSF Calendar to our new meeting time, excluding tomorrow?

The heavy responsibilities of ED begin

I don't even know if I have access to that calendar, or where to find it

or was it that ics file?

The ics file

Ok, I'll find it

Oh wait

Turns out it is a Google Calendar and I can edit it :-D

Right, I was just coming to that conclusion too

(for reference https://calendar.google.com/calendar/u/0?cid=NjR2M3ZzMTVxbGFsZ3F2MGo3cjk5aWttMWNAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ)

Thanks

Adjusted

Checking that the minutes were sent out correctly

proposed headline for newsletter: XSF's ED problems solved without pills!

Boo

Note that I'm still in bed on my phone, so tapping the minutes into my Gmail app during the meeting, not entirely sure I did it right

moparisthebest, super funny. But no.

Is that what all those emails I get are advertising? I thought they were just spam, turns out they just wanted volunteers for their organizations!

:-D

ralphm: Again I recommending to have alternating meeting times 📈🗓

ralphm, FTR, Friday (or any day) 17:00Z is a hard-no for me, so if the board-council-liason-person needs to regularly attend meetings that’s going to be a problem

Noted. We may shift the timeslot still. Let's see how it goes.

emus: while I appreciate members to join our meeting, and encourage people to speak up, we tend to optimize for when Board members can attend, and possibly liasons.

ralphm, obviously, if it’s ok for me to just read up on the meeting the next day, that’s fine. If there’s anything urgent we need to discuss between Board and Council, I’m sure we can schedule something.

jonas’, right. I didn't consider the liason, so my apologies. We'll see how Friday EOD works for Europeans anyway.

ralphm: No - I mean yes, it came from my personal request once - however now I meant this for the relevant people now