XSF Discussion - 2021-12-09

When you are a XSF member an have not voted in the current membership application period then please do. Thanks

Ahh pressure, but I have time till 15th right?

ya, you still have time

some bits of matrix https://2021.commcon.xyz/talks/matrix-101

do we have something to announce regarding fosdem?

First board meeting of the term. Exciting

With an agenda and everything, too!

0. Welcome + Agenda

Hi!

Hi!

Who do we have? Agenda bashings?

hi

Here

Full house, nice! If there's no feedback on the agenda, then let's move on.

None from me

1. Minute Taker

I can take minutes if you're ok with waiting a few days

Yay!

2. Election of Chair of the Board

I'll copy in the text I put in the e-mail to board@:

Ad 2 + 3 As per our bylaws, section 6, we elect or appoint our Officers, namely Chair, Executive Director (& CEO), Secretary, and Treasurer. So far, this has usually been done by electing the Chair from among the Directors, and appointing (or reaffirming) the other Officers. However, as the bylaws indicate, each of these roles may be filled by non-members, and Board can choose how to appoint or elect then. I'd be happy to be candidate for Chair for another year. Matt, Alex, Peter, would you want to be re-appointed for another year?

Nominations?

I nominate Ralphm 🙂

Seconded

I volunteer again for another year

Alex: thanks, I'll note that at the next agenda item ;-)

MattJ?

Sorry, back

I'm happy to continue as ED

MattJ: we're at 2. still. Chair. Do you have nominations or seconds?

Oh, sorry, I missed the other questions. Happy to second you continuing as chair.

Give it up Ralph, we're never going to let you out of the position.

Well, I guess that means Board has re-appointed me as Chair. Thanks guys!

3. Confirmation of Officers

I motion we re-appoint Alex as Secretary, Peter as Treasurer, and Matt as ED.

+1

+1

+1

(for the record, Peter sent a message that he'd be happy to serve again)

Then +1

Motion carries. Thanks!

4. Council Liaison

“I understand that Council is voted on Daniel as their Chair, with Jonas continuing to be their liaison to the Board. Kev remarked that initially the Council Chair was the automatic liaison. I don't have a problem with the arrangement proposed by Council. Let's discuss / confirm in the meeting.”

I'm happy with this arrangement

Me too

+1

To be clear, Kev pointed that out and said he doubted anyone would care, rather than trying to cause trouble.

Thanks Kev, for relaying Kev's intent.

arc?

+1

My name is Arc and I approve this message

Confirmed

arc: put that on a t-shirt!

5. Vacancy on Board

“As per our bylaws, section 4, the Board shall be composed of 3 to 5 Directors. As there were only 4 candidates and all of them were elected, this means that we could declare a vacancy for a fifth Director, and elect them by majority vote of the Board, if we can find a candidate during our term. Let's discuss if we find this necessary.”

I guess that would depend on whether quorum is 50% or 51%

If 50% then keeping the board at 4 benefits us

The bylaws consistently talk about majority.

So that is >50%

Okay is someone interested?

What other implications are there of declaring a vacancy? If the only purpose is to allow us to later add someone to the board is such a person appears, I don't see any reason not to do it

I am not aware. The question now is, do we feel we need to declare a vacancy?

We could also say 4 is enough for now and do this later

We've had such a vacancy for some time now, and apart from many meetings with no quorum we've got by okay

But I feel filling the gap would be good if we can

Right. As for quorum in meetings, I remember we had the same issue with 5.

Given that literally anyone could have nominated themselves and gotten in by default, I doubt there's anyone interested

So, desired, but not urgent

We can also opt to actively recruit somebody in or outside our membership, or even community.

We've had that before, and I found that refreshing

So let's then think about it a bit more.

6. Date of Next

I propose we keep the schedule, so +1W.

+1

+1

+1

+1

Cool

7. AOB

Haven't seen any?

None from me

8. Close

Thanks all! Let's have a good year!

Thanks!

🎉

Oh, not strictly a Board matter, but is anyone going to do anything FOSDEM-related this year?

As a low-F aside, if Board would like to fill the fifth spot, it might be nice to give membership a poke (I realise Board can fill it themselves, but it seems it might be good to share the intent). And also low-F, it's quite nice if the Board agenda gets sent to members in advance.

+1 what Kev says

Ah, yes, I could have sent the agenda to Members. Will do so now, retroactively

Ta.

https://files.mdosch.de/upload/Ms-O2iqiucXY1-p7/oyBr0yVzTyajHqe57dPBog.jpg

Is k9 borked or is this really a 0B attachement?

mutt says [-- Attachment #2: [Board] First Meeting Term 2021/2022.eml --] [-- Type: message/rfc822, Encoding: 7bit, Size: 7.1K --] followed by the email

OK, so k9 is the culprit. Thanks.