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Alex
When you are a XSF member an have not voted in the current membership application period then please do. Thanks
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emus
Ahh pressure, but I have time till 15th right?
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Alex
ya, you still have time
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rion
some bits of matrix https://2021.commcon.xyz/talks/matrix-101
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emus
do we have something to announce regarding fosdem?
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arc
First board meeting of the term. Exciting
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ralphm
With an agenda and everything, too!
- ralphm bangs gavel
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ralphm
0. Welcome + Agenda
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ralphm
Hi!
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MattJ
Hi!
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ralphm
Who do we have? Agenda bashings?
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jcbrand
hi
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arc
Here
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ralphm
Full house, nice! If there's no feedback on the agenda, then let's move on.
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MattJ
None from me
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ralphm
1. Minute Taker
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jcbrand
I can take minutes if you're ok with waiting a few days
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ralphm
Yay!
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ralphm
2. Election of Chair of the Board
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ralphm
I'll copy in the text I put in the e-mail to board@:
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ralphm
Ad 2 + 3 As per our bylaws, section 6, we elect or appoint our Officers, namely Chair, Executive Director (& CEO), Secretary, and Treasurer. So far, this has usually been done by electing the Chair from among the Directors, and appointing (or reaffirming) the other Officers. However, as the bylaws indicate, each of these roles may be filled by non-members, and Board can choose how to appoint or elect then. I'd be happy to be candidate for Chair for another year. Matt, Alex, Peter, would you want to be re-appointed for another year?
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ralphm
Nominations?
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jcbrand
I nominate Ralphm 🙂
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arc
Seconded
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Alex
I volunteer again for another year
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ralphm
Alex: thanks, I'll note that at the next agenda item ;-)
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ralphm
MattJ?
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MattJ
Sorry, back
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MattJ
I'm happy to continue as ED
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ralphm
MattJ: we're at 2. still. Chair. Do you have nominations or seconds?
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MattJ
Oh, sorry, I missed the other questions. Happy to second you continuing as chair.
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arc
Give it up Ralph, we're never going to let you out of the position.
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ralphm
Well, I guess that means Board has re-appointed me as Chair. Thanks guys!
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ralphm
3. Confirmation of Officers
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ralphm
I motion we re-appoint Alex as Secretary, Peter as Treasurer, and Matt as ED.
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ralphm
+1
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arc
+1
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jcbrand
+1
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ralphm
(for the record, Peter sent a message that he'd be happy to serve again)
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MattJ
Then +1
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ralphm
Motion carries. Thanks!
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ralphm
4. Council Liaison
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ralphm
“I understand that Council is voted on Daniel as their Chair, with Jonas continuing to be their liaison to the Board. Kev remarked that initially the Council Chair was the automatic liaison. I don't have a problem with the arrangement proposed by Council. Let's discuss / confirm in the meeting.”
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MattJ
I'm happy with this arrangement
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jcbrand
Me too
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ralphm
+1
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Kev
To be clear, Kev pointed that out and said he doubted anyone would care, rather than trying to cause trouble.
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ralphm
Thanks Kev, for relaying Kev's intent.
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ralphm
arc?
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arc
+1
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arc
My name is Arc and I approve this message
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ralphm
Confirmed
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ralphm
arc: put that on a t-shirt!
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ralphm
5. Vacancy on Board
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ralphm
“As per our bylaws, section 4, the Board shall be composed of 3 to 5 Directors. As there were only 4 candidates and all of them were elected, this means that we could declare a vacancy for a fifth Director, and elect them by majority vote of the Board, if we can find a candidate during our term. Let's discuss if we find this necessary.”
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arc
I guess that would depend on whether quorum is 50% or 51%
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arc
If 50% then keeping the board at 4 benefits us
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ralphm
The bylaws consistently talk about majority.
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ralphm
So that is >50%
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arc
Okay is someone interested?
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jcbrand
What other implications are there of declaring a vacancy? If the only purpose is to allow us to later add someone to the board is such a person appears, I don't see any reason not to do it
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ralphm
I am not aware. The question now is, do we feel we need to declare a vacancy?
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ralphm
We could also say 4 is enough for now and do this later
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MattJ
We've had such a vacancy for some time now, and apart from many meetings with no quorum we've got by okay
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MattJ
But I feel filling the gap would be good if we can
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ralphm
Right. As for quorum in meetings, I remember we had the same issue with 5.
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arc
Given that literally anyone could have nominated themselves and gotten in by default, I doubt there's anyone interested
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MattJ
So, desired, but not urgent
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ralphm
We can also opt to actively recruit somebody in or outside our membership, or even community.
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ralphm
We've had that before, and I found that refreshing
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ralphm
So let's then think about it a bit more.
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ralphm
6. Date of Next
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ralphm
I propose we keep the schedule, so +1W.
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arc
+1
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ralphm
+1
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jcbrand
+1
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MattJ
+1
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ralphm
Cool
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ralphm
7. AOB
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ralphm
Haven't seen any?
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MattJ
None from me
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ralphm
8. Close
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ralphm
Thanks all! Let's have a good year!
- ralphm bangs gavel
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MattJ
Thanks!
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jcbrand
🎉
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MattJ
Oh, not strictly a Board matter, but is anyone going to do anything FOSDEM-related this year?
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Kev
As a low-F aside, if Board would like to fill the fifth spot, it might be nice to give membership a poke (I realise Board can fill it themselves, but it seems it might be good to share the intent). And also low-F, it's quite nice if the Board agenda gets sent to members in advance.
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Zash
+1 what Kev says
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ralphm
Ah, yes, I could have sent the agenda to Members. Will do so now, retroactively
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Kev
Ta.
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mdosch
https://files.mdosch.de/upload/Ms-O2iqiucXY1-p7/oyBr0yVzTyajHqe57dPBog.jpg
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mdosch
Is k9 borked or is this really a 0B attachement?
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Zash
mutt says [-- Attachment #2: [Board] First Meeting Term 2021/2022.eml --] [-- Type: message/rfc822, Encoding: 7bit, Size: 7.1K --] followed by the email
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mdosch
OK, so k9 is the culprit. Thanks.
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ralphm
Wait k9 cannot do e-mails-as-attachments?
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mdosch
Not sure whether it can't or whether it's a local problem.
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Zash
Looks the same on my phone
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emus
> Alex escribió: > I volunteer again for another year Are you planning to resign?
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emus
> MattJ escribió: > Oh, not strictly a Board matter, but is anyone going to do anything FOSDEM-related this year? +1 on this question
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Alex
emus: no
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emus
ok